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Wednesday, April 26, 2006
8:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker
Guests: Becky Watson, Sherer Holter, Wendy Rittereiser, Judy Miller
I. At 8:30 a.m.: Becky Watson re: Communication Plan
Dr. Watson began by explaining that the CWU Communication Plan is a living and fluid document. All colleges and many departments have taken part in its development and will continue to partner in its on-going focus on university communications. It is a fluid document in that it is an ever-changing document, following the message, mission and vision of the university in conjunction with the university, college and department strategic plans, in an effort to meet the needs of the university constituents through communications. The CWU Communication Plan is intended as the overarching communication plan for CWU, and is intended as the guide for colleges, departments, and centers to create their own plans by. She added that a communication plan must consider and document the following: a list of stakeholders (Who has interest in the project?), information needs (What kinds of information about the project are of interest?), and communication methods (What information will be communicated to what groups and in what ways?). Cabinet members thanked Dr. Watson for her presentation and explained that they would like time to read the document thoroughly and provide feedback. Once that has taken place, the CWU Communication Plan will be presented to President’s Advisory Council and to each of the division councils.
At 9:00 a.m.: Sherer Holter & Wendy Rittereiser re: TIAA-CREF update
Ms. Holter and Ms. Rittereiser updated Cabinet members on several issues that have come up due to TIAA-CREF's recent migration to a new computer system. Cabinet will be updated periodically on these issues.
At 9:30 a.m.: Judy Miller re: Board Agenda for May 5, 2006
Ms. Miller joined the group to discuss the Board of Trustees agenda for May 5, 2006. The group provided feedback to the committee session agendas and regular board meeting agenda. Ms. Miller will make the corrections and distribute a new draft to the group later today. The contracting and appointing authority resolutions were also reviewed and discussed. These two items will go to the Board this time as discussion only and for approval in June.
II. Action Item
1. Approval of Cabinet Minutes from 3/29/06 & 4/12/06
Motion to approve the Cabinet Minutes from 3/29/06 and 4/12/06 as presented by Dr. Baker. Seconded by Mr. Corona. No further discussion. Motion carried.
III. Discussion Items
1. Synthesizing Committee Recommendations – Dr. Soltz
The Synthesizing Committee’s Recommended Strategic Planning Subsidiary Goals were reviewed and discussed. Dr. Soltz explained that this document is the result of feedback from all of the forums that were held (on campus and in the community) and from input by the Strategic Planning Synthesizing Committee. Cabinet members will review the document and send feedback to Dr. Street. She will then incorporate the feedback and distribute another draft to the group for another review.
2. Planning for the spring Cabinet Retreat
Mr. Corona will review the state regulations that explain the rules for having retreats at off campus locations. Ms. Dawson will follow up with Suncadia to see if that might be a possible location for the retreat. Dr. Tullos suggested that the third floor conference room in the new Student Union and Recreation Center was another option.
IV. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that implementation of the faculty collective bargaining agreement continues to take up most of his time. A faculty workload form and a faculty activity plan have been finalized. Michael Jennings is working very closely with the deans on these issues. The review of promotion and tenure files is close to completion. Faculty recruitment is going well. The One Book, One Campus project is moving forward. The selection committee has narrowed it down to three books. Once a book is chosen the implementation committee will begin the process and start planning activities for next year. The Beacon (College of Business Newsletter) was distributed as an informational item.
Vice President for University Relations:
Dr. Baker reported that Jim Armstrong has accepted a six-month appointment as Interim Director of Alumni Relations. He will be meeting with the Alumni Board this weekend and will be introduced to the Board of Trustees next Friday, May 5. A search for the permanent position will begin later this summer. Gloria Steinem has reconfirmed for next Thursday, May 4. The Athletics Hall of Fame Banquet is May 19 and will be held in the new Student Union and Recreation Center Ballroom. Dr. Baker has drafted a Scholarship Policy. Kim Loranz is currently reviewing the policy. Once feedback has been received from her, the policy will be brought to President's Advisory Council for discussion and review.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that the University of Washington wrote to her and asked how CWU handles off campus student behavior issues. Apparently, the UW was impressed with our policy/procedures in this area and they have invited Mr. Champagne to present our policy to their staff. The CWU Disciplinary Code is being revised. Housing applications for next year are up. Dr. Tullos attended the Club Sport Rodeo last weekend. The organization of the event was very impressive. Homecoming events for next year are completely booked. Many wonderful events are planned for the entire week. Pre-registration for fall quarter begins May 18. Accepted Student Day was very successful. Approximately 900 students attended.
Vice President for Business & Financial Affairs:
Mr. Corona would like to invite Steve Rittereiser to Cabinet to present the Emergency Plan. Mr. Corona will work with Ms. Dawson to schedule a date.
President:
Dr. McIntyre asked that Mr. Corona follow up with Terry Teale (Council of Presidents' Office) regarding a meeting she is trying to organize to discuss SmartBuy cuts. The Yakima Hispanic Academic Achievement Program (HAAP) will hold their annual recognition banquet on Thursday, June 1 at 6:00 p.m. at the Yakima Convention Center. CWU will be a sponsor of this event again this year. Dr. McIntyre will be in Olympia on May 2 to accept a Historical Preservation award that CWU received from the state. Rich Corona, Bill Vertrees, and Bill Yarwood will also attend the ceremony.
V. New Business
No new business.
VI. Old Business
No old business.
VII. Cabinet reports on community events and meetings attended
Dr. McIntyre: College Civics Week event with Secretary of State, Sam Reed, Leadership Ellensburg, Accepted Student Day, Yakima Symphony Orchestra, Staff Forums, Alderwood Terrace Rotary presentation, Student Union & Recreation Center Opening
Dr. Soltz: College of Business Advisory Board, College Civics Week event with Secretary of State, Sam Reed, Leadership Ellensburg, College Rodeo
Mr. Corona:Leadership Ellensburg, Student Union & Recreation Center Opening, hosted scholarship luncheon & dinner
Dr. Tullos: Hospital Foundation Board, College Civics Week event with Secretary of State, Sam Reed, Leadership Ellensburg, College Rodeo, Accepted Student Day, Staff Forums, Student Union & Recreation Center Opening
Dr. Baker: College Civics Week event with Secretary of State, Sam Reed, Leadership Ellensburg, Staff Forums.
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