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Wednesday, April 19, 2006
8:30 a.m. 10:30 a.m.- Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Paul Baker, Libby Street, Keith Champagne, Meghan Miller, Carmen Rahm, Leslie Webb, Judy Miller, Becky Watson, Greg Cant, Shelly Johnson, Robert Lowery, Jadon Berry
Guests: Sherer Holter, Kevin Kimball, Teri Olin, Sean McPherson, Observer Reporter
Dr. Watson introduced Teri Olin. Ms. Olin is the new Marketing and Communications Coordinator in the Office of Public Relations and Marketing. She is a Central alumna who comes to us from Memorial Hospital in Yakima. She has a varied and strong background in media, marketing, and publicity.
I. Action Items
1. Approval of PAC Minutes from 3/15/06
Motion to approve the PAC Minutes from 3/15/06 as presented by Mr. Corona. Seconded by Dr. Street. No further discussion. Motion carried.
2. Approval of CTL Advisory Council
Dean Miller gave some background on the policy and explained that this group has reviewed this policy several times. Motion to approve the Center for Teaching and Learning Advisory Council as presented by Dean Miller. Seconded by Mr. Corona. No further discussion. Motion carried.
3. Approval of Quarterly Calendar
Dr. Cant reported that the Faculty Senate approved the quarterly calendar at their last meeting and Academic Affairs Council approved the calendar yesterday. Motion to approve the quarterly calendar as presented by Dr. Cant. Seconded by Dr. Street. Dean Miller explained that the Ellensburg School District just found out that the tenth grade WASL has been scheduled during our spring break. The school district normally aligns their academic calendar with ours, so they are trying to get the testing date moved. Dr. McIntyre suggested that someone get clarification on this before we finalize our quarterly calendar. Dean Miller will follow up with the Ellensburg School District. Dr. Cant withdrew the motion until this issue is sorted out. Motion to approve the quarterly calendar subject to possible changes by Dean Miller. Seconded by Dr. Soltz. No further discussion. Motion carried.
II. For the Good of the Order
Greg Cant, Incoming Faculty Senate Chair:
Dr. Cant reported that a document on shared governance was distributed at Faculty Senate last week for the group to review and discuss.
Becky Watson, Director, Public Relations & Marketing:
Dr. Watson reported that there will be a media tour on Thursday, April 20 through the new Student Union & Recreation Center. KNDO in Yakima did a story on the decrease of applications throughout the state. The day after the story ran, it was picked up by the Olympian. The Seattle PI is running the story today.
Jadon Berry, ASCWU BOD:
Mr. Berry reported that filing for ASCWU BOD elections closes today. The College Rodeo is this weekend. Next week is College Civics Week. Secretary Of State, Sam Reed, will be on campus April 25 to hold a forum with students.
Rob Lowery, Chair, Employee Council:
Mr. Lowery reported that the President’s Annual Address to Classified Staff is Monday, April 24. There will be two sessions: one from 10:30 a.m.-12:00 p.m. and one from 2:30-4:00 p.m. Both sessions will be held in Barge 412 and will be connected to the University Centers. The Annual Employee Appreciation Awards are May 3. Elections for Employee Council officers will take place at the June meeting.
Leslie Webb, Chair, Diversity Council:
Ms. Webb gave “kudos” to the students and staff for rallying to get things moved into the new Student Union & Recreation Center. The next Diversity Council meeting is May 8. Agenda items for this meeting include gearing up for the mini HECB meeting in May and soliciting names for new members.
Meghan Miller, Dean, College of the Sciences:
Dean Miller reported that there are several awards ceremonies taking place in each of the colleges. The deans are all working on policy development for the implementation of the faculty collective bargaining agreement. Rod Younker has completed two training sessions with Academic Affairs folks. Faculty hiring in all of the colleges is going very well. The deans are also working on development efforts as part of the comprehensive campaign.
Carmen Rahm, AVP for Information Technology Services:
Mr. Rahm reported that the "Desktop Matching Program" is going very well. Next year, they will be able to include all computers in this program. It won’t be limited to windows-only computers. The FMS upgrade is moving forward. ITS is preparing for the tri-annual Department of Information Services (DIS) audit. Saturday, April 22 is Accepted Student Day. ITS will have a booth set up and will be distributing information regarding computing at CWU.
Kim Dawson, Administrative Operations Coordinator:
No report.
Judy Miller, Board Secretary:
Ms. Miller distributed the Tobacco Regulations and explained that this group reviewed these regulations a few weeks ago and suggested that the language was unclear. Ms. Miller reviewed the policy language with Steve Rittereiser and his suggestion is to keep the language as is. Motion to approve the Tobacco Regulations as presented by Dr. Street. Seconded by Dr. Baker. No further discussion. Motion carried.
The advertising section of the Drug and Alcohol Policy was distributed and discussed. Ms. Miller reported that Kim Loranz, Assistant Attorney General, has reviewed and approved the policy. Dr. McIntyre suggested striking the last sentence of the policy. Motion to approve the policy as amended by Dr. Cant. Seconded by Dean Miller. Dr. Street abstained. No further discussion. Motion carried.
Ms. Miller explained that this group reviewed the changes to the Distinguished Service Recognition Policy, the Surviving Spouse Privileges Policy, and the Use of University Voice Mail Policy on April 5. Basically, the only change is that the title of administrator is changing to exempt employee and distinguished civil servant is changing to distinguished civil service employee. Motion to approve all three policies as presented by Ms. Miller. Seconded by Mr. Corona. No further discussion. Motion carried.
The Contracting and Appointing Authority Resolutions were distributed for review. Mr. Rahm noted two titles in the contracting authority resolution that need to be updated. Dr. Soltz added the AVP for Faculty Affairs to both resolutions. Mr. Corona added Steve Rittereiser to the contracting authority. Motion to approve both the contracting and appointing authority resolutions as amended by Dr. Street. Seconded by Ms. Johnson. No further discussion. Motion carried.
Ms. Miller asked Kevin Kimball to give some background on the Authority to Establish University Bank Accounts Policy and the Payment Card Security Policy.
Mr. Kimball explained that the Authority to Establish University Bank Accounts policy was established basically to define who is authorized to open university bank accounts. The group reviewed the document and provided feedback. Mr. Kimball will rework the policy and it will be brought back on May 17 for final approval.
The Payment Card Security Policy was distributed for review and discussion. Mr. Kimball explained that it is necessary for CWU to adopt a policy for credit card security in order to avoid any fines that could be assessed for misuse. The group provided feedback. The document will be revised and brought back on May 17 for final approval.
Revisions to WAC 106-72-005 – Equal Opportunity/Affirmative Action in Employment were distributed for review. Recent changes to federal regulations regarding affirmative action and equal opportunity for Vietnam Era and disabled veterans require that we modify our affirmative action statement for employment. Motion to approve the change as presented by Ms Miller. Seconded by Mr. Lowery. No further discussion. Motion carried.
Items for the May 5 Board of Trustees' meeting are due to Ms. Miller this week.
Shelly Johnson, Director, Budget Planning:
No report.
Sherer Holter, AVP for Human Resources:
Ms. Holter reported that the kickoff for the Combined Fund Drive is soon. Karla Shugart is coordinating the CFD for Central this year. The Annual Employee Appreciation Awards are May 3 in the new Student Union & Recreation Center ballroom. Training on the new hiring system continues.
III. Executive Report
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that HR staff recently presented the new PeopleAdmin system to Academic Affairs Council. It was very impressive. Academic Affairs staff are putting a great deal of effort into implementation of the faculty collective bargaining agreement. The committee that will be developing the new faculty code is being formed. High demand grant proposals will be submitted to the Higher Education Coordinating Board (HECB) soon. Faculty hiring is going really well.
2. Vice President for Student Affairs & Enrollment Management
Mr. Champagne reported for Dr. Tullos. CWU is at the top of the Seattle PI's list when they want information regarding student behavior trends and problem solving ideas. The move into the new Student Union and Recreation Center is going extremely well. The Student Conduct Code is being revised. Pat Haley will be working with Judy Miller on this process. Student Affairs staff are working on an appeals process for victims of sexual assault.
3. Vice President for Business & Financial Affairs
Mr. Corona reported that the new Student Union & Recreation Center will open at noon on April 24. He congratulated all of the teams that have worked on this project (students, staff, facilities, contractors, etc.). It has been an extraordinary process. The Cinco de Mayo dinner is May 4 in the new SUB/REC. Mr. Corona and Ms. Johnson attended a meeting in Olympia last week to discuss the capital list with colleagues.
4. Vice President for University Relations
Dr. Baker reported that Garrison Keillor event and reception last night were wonderful. The Yakima Symphony Orchestra is April 23. There will be an alumni gathering in Walla Walla May 25 at the Marcus Whitman Hotel.
5. Executive Assistant
Dr. Street reported that the Synthesizing Committee will complete their work this afternoon and will submit their final report to Dr. McIntyre later this week. Dr. Street thanked Scott Leadingham and the ASCWU BOD officers for their work on College Civics Week. The group managed to pull together a good program very quickly.
6. President
Dr. McIntyre reported that she hosted a development event at the Rainier Club a few weeks ago. It was a good event. The Garrison Keillor event was a very successful evening. The 2006-07 Performing Arts & Presidential Speaker Series was announced last night. The complete line up will be posted on the President’s webpage soon. The Spheres of Distinction RFP was recently distributed to the vice presidents. Departments are invited to submit proposals for one-time and base funding to their division head by May 15. Dr. McIntyre is speaking at the Alderwood Terrace Rotary in Lynnwood on Friday, April 21.
IV. Information Items
1. University Bulletin items
Historic Preservation Award
2006-07 Performing Arts & Presidential Speaker Series
V. Old Business
No old business.
Wednesday, April 19, 2006
10:30 a.m.- Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Paul Baker, Libby Street, Keith Champagne
I. Action Items
1. Approval of Cabinet minutes from 3/15/06
Motion to approve the Cabinet minutes from 3/15/06 as presented by Dr. Baker. Seconded by Dr. Soltz. No further discussion. Motion carried.
II. Discussion Items
1. Evaluations – Dr. McIntyre
Dr. McIntyre reminded the group that evaluations are due by August 31.
2. ASCWU BOD Resolutions – Dr. McIntyre
The resolutions were reviewed and discussed. It was suggested that these items be pulled from the Board of Trustees’ agenda and that Mr. Aronica discuss these resolutions during his report.
3. Rodeo Bowl Brunch – Dr. McIntyre
Dr. McIntyre explained that this event needs some ownership. It was suggested that Athletics, Ann Anderson/Kristy Magdlin, and either Alumni or Development be involved in the planning of this event. Dr. Baker will convene the group.
4. Cabinet Photo Update – Dr. McIntyre
Dr. Baker reported that he is working with Rich Villacrees to schedule another Cabinet photo shoot for May 3. He will confirm with the group soon.
5. Spheres of Distinction RFP – Dr. McIntyre
Dr. McIntyre explained that the Spheres of Distinction RFP was distributed to the vice presidents yesterday. Division heads need to make sure employees in their area have a chance to review the document. The form is also online on the President’s webpage
6. Response to the Governor's Questions – Dr. Street
The questions were reviewed and discussed. Cabinet members provided feedback and made a few minor changes. Dr. Street will forward the document on to Terry Teale at the Council of Presidents’ Office.
7. Speakers’ Bureau – Dr. Street
Dr. Street is meeting with Kim Loranz this afternoon regarding issues with the Speakers' Bureau. She will report back on this at the next meeting.
8. College Civics Week – Dr. Street
Dr. Street reported that on Tuesday, April 25, Secretary of State, Sam Reed, will be here at 5:30 p.m. to hold a forum with students. The ASCWU BOD and Scott Leadingham are working with Lorinda Anderson on details of the event. Ann Anderson would like Cabinet members to attend if possible.
9. Catalog Copy – Dr. Street
Dr. Street asked the group to review their section and send any changes to Ms. Dawson as soon as possible. Ginger Linnell needs this information by Friday, April 21.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that Academic Affairs folks are developing procedures to implement the faculty collective bargaining agreement. High demand grant proposals will be submitted to the Higher Education Coordinating Board (HECB) soon. Flight Technology will be offered at CWU-Moses Lake.
Vice President for Business & Financial Affairs:
Mr. Corona recently attended a conference with Bill Vertrees and Stacy Klippenstein on Public Private Partnerships. They are investigating ways in which to offer more housing for our students.
Vice President for University Relations:
Dr. Baker is working with the Alumni Office on several issues.
Vice President for Student Affairs & Enrollment Management:
No Report.
Executive Assistant for Policy and Planning:
Dr. Street distributed a report from the Washington Learns Higher Education Advisory Group for review and discussion.
President:
Dr. McIntyre asked if anyone could attend the Highline Community College Foundation Gala on May 6. Dr. Soltz will check his calendar. He would like to attend if possible.
IV. Old Business
No old business.
V. Cabinet reports on community events & meetings
Dr. McIntyre: Garrison Keillor event, Economic Develop Board Resource and Development meeting, Rainier Club event, Rotary Board, Rotary Chamber Auction
Dr. Soltz: Garrison Keillor event, Rotary Chamber Auction
Mr. Corona: Garrison Keillor event, Meetings in Olympia, Rotary Chamber Auction
Dr. Baker: Garrison Keillor event, Rotary Chamber Auction
Dr. Street: Washington Learns Higher Education Advisory Group, Garrison Keillor event, Rotary Chamber Auction
Mr. Champagne: No report
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