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Wednesday, November 16, 2005
8:30-10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Libby Street, Julie Cloninger, Meghan Miller, Shelly Johnson, Becky Watson, Tony Aronica, Michael Ogden, Carmen Rahm, Judy Miller, Nancy Howard, Karen Blair
I. At 8:30 (for 15 minutes) Carmen Rahm re: IT Security at CWU
Mr. Rahm gave an overview of Information Technology Security at Central Washington University. He explained that CWU has several ongoing ITS activities to assist with security measures. Those include: automated anti-virus updates, automated operating system updates, monthly Trust-Wave review, and performing risk assessments of systems on the university. There is also a cyber security awareness website: www.cwu.edu/~its/cybersecurity. This was created to boost user awareness. Mr. Rahm added that CWU technology staff are doing a good job at providing a secure environment, but we are far from where we need to be. Over the next months and years, CWU needs to increase its investment in IT security.
II. Action Items
1. Approval of PAC Minutes from October 19, 2005
Motion to approve the PAC minutes from October 19, 2005 as presented by Mr. Corona. Seconded by Dr. Soltz. No further discussion. Motion carried.
III. Discussion Item
1. Proposed changes to the University Information Technology Advisory Committee and the Center for Teaching & Learning Advisory Council
Dr. Soltz gave some background information on the structural changes to the committees. Basically, the proposed changes better reflect reorganization of the departments involved and updates the functional needs of both committees. These items will be brought back to PAC on December 7 for final approval.
2. Proposed addition to CWU Policies Manual Part 2-1.0 - University Committees and Council
Dr. Street explained that the only change to this policy is that a section on "terms of office" was added. It states that, "Terms of office for appointed committee members will be three years, except that student members will serve one-year terms. Terms of office will be staggered among members of a committee to ensure continuity of membership on each committee." This item will also be brought back to PAC on December 7 for final approval.
IV. For the Good of the Order
Meghan Miller, Dean, College of the Sciences:
Dean Miller explained that the deans are discussing program needs at the centers, planning the Faculty Development Day, working on curriculum revisions to be included in next years catalog, and doing the final planning for spring quarter course offerings.
Karen Blair, Chair Elect, ADCO:
No report.
Nancy Howard, Chair, Exempt Employee Association:
Ms. Howard reported that recommended changes to the exempt employees code were recently submitted to Dr. McIntyre. These changes will go to the Board of Trustees as an informational item on December 2. The letter from the President regarding the diversity training initiative will be distributed soon.
Judy Miller, Board Secretary:
Ms. Miller redistributed the Building Dedication Plaque policy that was discussed October 19. This draft includes suggestions that were voiced by the group the first time they reviewed the policy. Some additional research is needed before this policy can be approved. It will come back to the group for final approval at a later date.
Carmen Rahm, Assistant Vice President for ITS:
Mr. Rahm reported that the FMS upgrade is on track for implementation in March 2006. The 2005-06 phone directories will be out soon. November and December are very busy months for ITS.
Michael Ogden, Chair, Faculty Senate:
Dr. Ogden reported that the policy on incompletes has been sent back to the academic affairs committee for rationalization. It will come back to the Senate early winter quarter. The final exam week policy is still being re-worked. It will also be brought forward early winter quarter. Faculty Senate committees are working on their charges and responsibilities in light of collective bargaining. The Faculty Senate approved an addition to the bylaws regarding procedures for membership. The addition states, "One senator-at-large and an alternate from each of the university centers which have at least five full-time faculty. Also one senator-at-large and an alternate for the remaining centers with fewer than five full-time faculty. Senators-at-large and alternates may be adjuncts."
Tony Aronica, ASCWU BOD President:
Mr. Aronica reported that several of the BOD members participated in the local elections earlier this month. Central Transit doubled its services on Monday. The Residence Hall Association (RHA) nominated Central Transit and CAT program for best new services this year. The BOD members all attended the North West Student Leadership Conference this last weekend in Portland. Mr. Aronica gave a presentation on tuition costs at this conference. The BOD is currently working with the Washington Student Lobby and Ann Anderson, Director of Government Relations, on state legislation. The BOD is producing a cookbook to sell at the annual Ware Fair. Profits from the cookbook sales will go to the ASCWU BOD scholarship. If you would like to include your favorite recipe in this cookbook, email Mr. Aronica as soon as possible. This quarter’s fireside chat will be Monday, November 28 at Kennedy Hall. There will be an informal social with President's Cabinet at 7:30 p.m. The live radio cast will begin at 8:00 p.m.
Becky Watson, Director, Public Relations & Marketing:
Dr. Watson reported that she is currently working on a piece for the CASE Carnegie Professor of the Year announcement.
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that her office is moving forward in organized chaos. They are currently working on PeopleSoft upgrades and OFM data transmissions.
V. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that he and the deans are doing a thorough study of offerings and programs at the centers. Professional leave requests have been reviewed and are complete. November 14-18, 2005 is International Education Week. Several activities are planned to celebrate this annual event. There is a live Cuban and Afro-Cuban performance, "Tiempo Libre," tonight at 7:00 p.m. in the SUB Ballroom. The sexual assault policy was presented to the academic affairs council recently. Dr. Soltz suggests that this presentation also be given at PAC when it's convenient.
2. Vice President for Student Affairs & Enrollment Management
Dr. Tullos reported that international student admissions are up 35 this year. The headcount for fall quarter on campus is 8359 and FTE on campus is 8174. We are in line to hit the budget driver for the year. We still remain 790 under-funded. Winter quarter numbers look good. We have received 241 freshmen applications, of which, 157 have been accepted.
3. Vice President for Business & Financial Affairs
Mr. Corona reported that Central Transit is now running two buses. A majority of the customers are riding from 3:00-6:00 p.m. Chamber Legislative Day went very well. Mr. Corona and others in his division are currently working on the inclement weather procedures and an announcement will be going out to the university community soon.
4. Vice President for University Relations
Ms. Cloninger reported for Dr. Baker. The division is working through their strategic planning process with Dr. Street's help. Ms. Cloninger has lined up the two campaign volunteers and both have accepted their positions. A campaign information meeting is scheduled for December 12. There has been some reorganization done in the division of University Relations and they now have an event coordinator, Nate Harris. The Calling Center will be up and running again in January. Searches for development officers in both CEPS and SAEM will be opening soon. The on-line giving form will be going live tomorrow.
5. Executive Assistant
Dr. Street reported that the synthesizing committee has developed a series of informational items regarding strategic planning. An ad will be in the Observer this Thursday and information will also be on the Intranet. The deadline to respond to the on-line strategic planning survey is January 9. These responses will be the basis for a series of forums. An ad hoc committee has been convened to discuss travel policies. The group has been working on a university travel policy, particularly with regard to foreign travel. A policy will be brought to PAC for review and approval soon.
6. President
Dr. McIntyre reported that planning for the Showdown in the Sound (December 17) is underway. Steve Rittereiser recently met with Dr. McIntyre to continue discussions regarding CWU's emergency preparedness plan and the president's role in this plan. The task force has been charged with developing a flexible and adaptable plan. Dr. McIntyre attended the Chamber Legislative Day on Monday and then had dinner with the 13th district legislators later that evening at the President's Reception Center.
VI. Information Items
1. University Bulletin items
VII. Old Business
No old business.
Move Cabinet meeting down to Dr. McIntyre's Office.
Wednesday, November 16, 2005
10:30 a.m. - Barge 314
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Libby Street, Julie Cloninger
Guest: Nancy Howard
I. Action Items
1. Approval of Cabinet minutes from October 19, 2005
Motion to approve the Cabinet minutes from October 19, 2005 as presented by Dr. Tullos. Seconded by Mr. Corona. No further discussion. Motion carried.
II. Discussion Items
1. Application for Participation in Summer Institutes of Higher Education - Nancy Howard.
Dr. McIntyre explained that Nancy Howard and Ona Youmans developed a proposal to solicit names from individuals interested in attending summer institutes. The proposal was reviewed and discussed. Ms. Howard will make a few revisions to the document. The cabinet agreed to move forward with getting the announcement out to campus as soon as possible.
2. Emergency preparedness responsibilities & checklists for each division
Dr. McIntyre explained that when she met with Steve Rittereiser to discuss her role in emergency preparedness, he gave her a checklist to guide her in the declaration of an emergency. She suggested that each of the vice presidents prepare a similar checklist of their own. The vice presidents were directed to be certain that Steve Rittereiser has a list of everyone’s designated back up person. Mr. Corona added that a group met yesterday to discuss inclement weather procedures. Business & Financial Affairs is gearing up for the season and working on details of how to handle weather situations. The inclement weather and emergency closure policy is being reviewed and an announcement will be going out to the university community soon.
3. Planning for the Future - Priorities - Dr. Street
Dr. Street distributed the list of Planning Scenarios - Priorities that were discussed at the fall retreat in October. The list of assignments was reviewed and discussed.
III. Distribution Item
1. Letter from Bill Robinson, President, Whitworth College
Dr. McIntyre distributed this letter as an informational item only. The letter announces that Whitworth College will be changing their name to Whitworth University sometime before 2009.
IV. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that he and the professional leave committee have completed the request for professional leave files.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that her division is currently working on commencement issues. The Recreation Center will open in 48 days (January 3, 2006).
Vice President for University Relations:
Ms. Cloninger reported for Dr. Baker. There will be a Campaign Update meeting on December 12. The Development Office is working on invitations for the suites at the Showdown in the Sound (December 17, 2005).
Vice President for Business & Financial Affairs:
Mr. Corona reminded the group to send him any dining services issues as soon as possible.
Executive Assistant for Policy and Planning:
Dr. Street reported that the search committee for the Executive Director of the Chamber held phone interviews last week. In person interviews will be soon. Dr. Street reminded the group to have their division councils discuss the strategic planning survey and submit their response as a group. If you have suggestions for additional members to the External Diversity Council, send your nominations to Dr. Street as soon as possible.
President:
Dr. McIntyre reported that the editor of Towne Talk, Mary Roberts-Scott, recently interviewed her. She is doing a story regarding Town and Gown. The Cabinet and Ann Anderson will be reviewing RFP's for the federal legislative consultant at the next Cabinet meeting.
V. New Business
Dr. Soltz asked if there was an honorary degree nomination coming forward?
Dr. Street reported that one would be coming forward soon.
VI. Old Business
No old business.
VII. Cabinet reports on community events & meetings
Dr. McIntyre: Rotary Board Meeting, Chamber Legislative Day Lunch, attended Working musical, Erin Klotz Memorial Service, Morris Dees event at Sleeping Lady, and was reelected as the representative to the state council of representatives. Will be attending an AASCU conference this weekend.
Dr. Soltz: Pierce County Careers Connection in Puyallup; was invited by Michelle Johnson.
Mr. Corona: No report
Dr. Tullos: Court Advocates for Children Board Meeting, Hospital Foundation Board Meeting, and NASPA Region 5 Board in Tucson, AZ
Dr. Street: Chamber of Commerce Executive Director Search Committee Meeting
Ms. Cloninger: No report
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