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Wednesday, May 4, 2005
8:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street, Judy Miller, Mark Anderson, Rob Lowery, Liahna Armstrong, Carmen Rahm, Keith Champagne, Toni Culjak, Lucas Westcoat, Jan Bowers
Guest: Marian Lien
I. At 8:30: Judy Miller & Marian Lien regarding university event costs
Ms. Miller began by explaining that she and Marian Lien have drafted a proposal for event funding. The goal of the proposal is to raise standards for university events, to provide appropriate planning and financial support, and to allow wider/diverse audience base to participate. The proposal is to establish a fund ($400 allocation from each division) to support four events during the academic year, which individuals/groups would have to apply for between October 1 and February 1. This pool of money would be used to supplement the event, not pay for the event in its entirety. Dr. McIntyre explained that it is not the intention of the President's Office to take over divisional or university events. Marian Lien is available as a facilitator to share her guidelines and experience with departments as needed. Dr. Street added that Ms. Lien is currently working with Mark Anderson to draft a planning document that the entire university community would have access to when planning events. The Cabinet agreed to allocate money to establish the proposed fund.
II. Action Item
1. Approval of PAC minutes from 4/6/05
Motion to approve the minutes from 4/6/05 as presented by Dr. Soltz. Seconded by Dr. Street. No further discussion. Motion carried.
III. Discussion Item
1. Campus Beautification Committee - Next Steps
Dr. McIntyre explained that she recently met with Derrick Peters, ASCWU Executive Vice President, and he is asking to make the Campus Beautification Committee a standing committee. This ad hoc committee currently consists largely of students and several employees from facilities management. Mark Anderson suggested consolidating the groups that are all working on campus beautification (signage, marketing, parking lots, etc.). Mr. Corona will convene a group to discuss these details further. If you have suggestions about this committee or who should attend this meeting, please let Mr. Corona know as soon as possible.
IV. For the Good of the Order
Mark Anderson, Director, Public Relations & Marketing:
Mr. Anderson reported that discussions continue regarding an on-line ticketing system for campus events. It has also been suggested that street, directional signage in the cities where our centers are located be requested. Mr. Anderson and Mr. Corona will research this issue. Everything is in place with the City of Ellensburg for the exit 109 electronic sign. This sign will highlight university and community events. Our billboard and radio ads on the west side will run for a few more weeks.
Judy Miller, Board Secretary:
The Board of Trustees meeting is this Friday, May 6. Notebooks will be delivered later today.
Lucas Westcoat, ASCWU BOD President:
Mr. Westcoat reported that BOD elections will be held May 19. There will be a "topping off" ceremony for the SUB/Rec building on May 6 at 11:00 a.m. Senior Celebration is slated for June 4 in downtown Ellensburg. The BOD is holding forums and focus groups for Steve Rittereiser to get feedback on the Safe Ride Program. The BOD Office is currently accepting applications for the student trustee position and the new student HECB advisory position. The Center for Excellence in Leadership "Evening of Recognition" is May 25. The last day of business for the current BOD officers is June 10.
Toni Culjak, Chair, Faculty Senate:
Dr. Culjak reminded the group that there is a Senate meeting today. The Senate is finalizing committee appointments for next year. Plan B data from the salary administration board is complete and faculty have received retroactive adjustments. The faculty assessment of administrators is complete and Janet Shields is compiling the data. Suggested changes to the final exam week and grading policy have been submitted to the academic affairs council.
Keith Champagne, Chair, Diversity Council:
Mr. Champagne thanked Dr. McIntyre and her staff for planning/organizing the External Diversity Council. The group met last week and it went very well. He also thanked Rob Lowery, Mark Anderson, & Paul Baker for the excellent layout of the most recent President's Report. He added that the Student Affairs & Enrollment Management sections were excellent.
Carmen Rahm, Director, Information Technology Services:
Mr. Rahm reported that there was a small virus outbreak last week. 18 computers were impacted. These 18 computers are not part of our automatic virus protection. They were able to contain the problem quickly. The OS 9 replacement project is coming along. Approximately 150 employees will get new computers in this replacement process. Mr. Rahm will follow up with Greg Coles on the syncing issues with the new Blackberries.
Liahna Armstrong, Dean, College of Arts & Humanities:
Dean Armstrong reported that the deans and the academic affairs council have been meeting periodically over the last couple of months working on the division's academic strategic planning. Yesterday they spent three hours working on their SWOT (strengths, weaknesses, opportunities and threats) analysis. Goals and priorities of the division are becoming more apparent through this process. The deans are embarking on major budget planning for the next academic year and preparing for summer session. Students are registering for summer quarter this month, so we should know soon if the current summer course offerings will be sufficient.
Jan Bowers, Chair, ADCO:
Dr. Bowers reported that the shared space agreement template will start being used this summer. There are still some issues with open buildings on nights and weekends, but these issues are being addressed. ADCO elections will be held soon.
Rob Lowery, Chair, Employee Council:
Mr. Lowery is the staff representative on PAC for spring quarter. He reported that it was announced yesterday at the Annual Employee Appreciation Awards that Barb Demory, secretary for the department of Law and Justice, was selected as the Civil Service Employee of the Year for 2004-05. Mr. Lowery described the nomination process for the employee of the month award and encouraged the group to nominate someone that they thought would be deserving of this award.
V. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that he is in the negotiating stages with a candidate for the AVP for Faculty Affairs position. Candidates for the Executive Director of the Office of International Studies and Programs will be on campus next week. Academic planning efforts are going well. The One Book, One Campus project is moving along. The committee narrowed the book list down to: The Tortilla Curtain, Nickel and Dimed, and Soul of a Citizen. Various people are reading these three books and a final selection will be made soon. Dr. Soltz is assuming that the interdisciplinary template and the institutional peer list will be approved at the Board of Trustees meeting this Friday, May 6. The two distinguished faculty will also be honored at the meeting on Friday.
2. Vice President for Student Affairs & Enrollment Management
Dr. Tullos reported that as of yesterday, we are up 474 freshmen applications from this time last year. Transfer students are up significantly, so a June 1 deadline has been initiated. Over 500 applications for admissions to the centers have been received, which is up 109 from this time last year. The Centers will remain open. The numbers are showing tremendous success. Dr. Tullos and Mr. Corona recently received a memo from the ASCWU Board of Directors transferring the Samuelson Union Building over to the state. The Division of Student Affairs and Enrollment Management is also immersed in strategic planning.
3. Vice President for Business & Financial Affairs
Mr. Corona reported that Steve Rittereiser is working with the ASCWU Board of directors on holding forums to get feedback from students on the Safe Ride Program. He will just be gathering data this quarter and implementing new policies fall quarter. A meeting will be convened to discuss the building opening policy. A report will come back on this issue at a later date. Mr. Corona reminded everyone about the Cinco de Mayo dinner at Tunstall tomorrow evening.
4. Vice President for University Relations
Dr. Baker raised some concern about the homepage looking "busy" again. The group gave some suggestions to Mr. Rahm. This issue will be discussed and reviewed further.
5. Executive Assistant
No Report.
6. President
No Report.
VI. Information Items
1. University Bulletin items - Mr. Anderson.
No University Bulletin items.
VII. Old Business
No old business.
Wednesday, May 4, 2005
10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street
I. Action Items
1. Approval of Cabinet minutes from 3/30/05, 4/6/05, & 4/13/05
Motion to approve the minutes from 3/30/05, 4/6/05, & 4/13/05 as presented by Dr. Baker. Seconded by Dr. Tullos. No further discussion. Motion carried.
2. Budget Discussion & Planning Timetable
Dr. McIntyre reminded the group that division budget letters are due to her by June 6. Shortly after that, individual budget meetings will be scheduled with Dr. McIntyre and Shelly Johnson. Dr. McIntyre hopes to make her final budget decisions by mid-July.
II. Discussion Items
1. Media VIPs & our policy for inviting them to grand events - Dr. Street
Julie Cloninger has added local media to our mailing lists for all events. However, there may be exceptions to these invitation lists if a speaker has a "no media" requirement.
2. Archives - Dr. Street
Dr. Street began by saying that Dieter Ullrich has done a wonderful job getting the archives system organized. Dr. Street will be meeting with several individuals in the next couple of weeks to discuss archive issues and see what mechanisms can be developed for the broader archiving picture. A report will come back to Cabinet soon.
3. Building opening policy - Dr. Street
Mr. Corona will be convening a meeting to discuss the building opening policy. A report will come back on this issue at a later date.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that departments have been reporting to his office that Schedule 25 is not very user-friendly. Dr. Street explained that bugs are still being ironed out. The university calendaring group will be meeting Monday to discuss several of these bugs. Dr. Soltz and the negotiating team are working on strategies for faculty salary negotiations. The One Book, One Campus project is progressing.
Vice President for Business and Financial Affairs:
Mr. Corona reminded the group that the Samuelson Union/Hertz building planning meeting has been scheduled for May 13. The 3rd quarter expense reports were distributed. The space contract for APOYO (Allied People Offering Year-Round Outreach) has been extended for another year. The report from the HR consultant should be back some time this week.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos distributed two versions of the proposed banner for honoring veterans. The group selected the banner they preferred. The banner will be hung across University Way in conjunction with Armed Forces Day on May 21.
Vice President for University Relations:
Dr. Baker reported that his division will be offering a Case on-line speaker series for training. Information on these sessions will be forthcoming.
Executive Assistant for Policy and Planning:
Dr. Street reminded the group of the committee appointment process and announced that Dr. McIntyre has been asked to be the keynote speaker at the Hispanic Academic Achievers Program (HAAP) recognition banquet on May 26 at the Yakima Convention Center.
President:
Dr. McIntyre announced that she has been asked to appoint a representative from the university to the Ellensburg Chamber of Commerce. Please send suggestions to her as soon as possible.
IV. Old Business
No old business.
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