|
Wednesday, May 18, 2005
8:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Paul Baker, Charlotte Tullos, Judy Miller, Jan Bowers, Rob Lowery, Carmen Rahm, Liahna Armstrong, Shelly Johnson, Mark Anderson, Toni Culjak
Guests: Karen Blair, Glen Bach, Kristine Geckle
I. At 8:30: Karen Blair & Glen Bach re: History Book Project update
Dr. Blair explained that she began researching the university last September. She has been interviewing former students, former Board of Trustees' members, and retired faculty and administrators. Her hope is that this book will be factually interesting. She is discovering that the evolution of CWU has been tremendous. Professor Bach reported that he also began his research in the fall. He started in the Bledsoe-Washington Archives Building researching photos. He would like to have 600 photos to begin with and then narrow that number down to approximately 300 to be included in the book. This fall quarter he will be reviewing the photo archives in the Graphics Production Office. Professor Bach shared some sample covers for the book and explained that they do not have a title for the book yet. A title will be finalized once the book is completed. Dr. Blair and Professor Bach both communicated that they are thoroughly enjoying this project and continue to learn new things about CWU every day.
II. Action Item
1. Approval of PAC minutes from 4/20/05
Motion to approve the PAC minutes as presented from 4/20/05 by Mr. Corona. Seconded by Dr. Baker. No further discussion. Motion carried.
III. For the Good of the Order
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that her office received notification this morning that the operating, capital, and transportation budgets have all passed.
Rob Lowery, Chair, Employee Council:
Mr. Lowery stated that the Employee Council met yesterday and selected Kari Taylor as the classified staff representative to the synthesizing committee. He added that Dr. Street attended the meeting and explained the strategic planning process to the group. Mr. Lowery will convene a meeting soon to talk about the upcoming Combined Fund Drive.
Mark Anderson, Director, Public Relations & Marketing:
Mr. Anderson reported that we have gotten tremendous coverage from local TV stations regarding the press release on the mammoth story. Mr. Anderson would like to have an exploratory committee formed to look into the prospect of an on-line ticketing system for university events. There have been several inquiries regarding this issue and he believes it is important enough to research. Please send suggested names for this committee to Mark Anderson as soon as possible.
Liahna Armstrong, Dean, College of Arts & Humanities:
Dean Armstrong reported that the Provost has requested the deans to submit their budget requests to him by May 23. There are several celebratory events currently taking place in all of the colleges. The CEL Evening of Recognition banquet is May 25. Dean Armstrong added that senior staff in Academic Affairs have all been consistently involved in strategic planning and it has been very gratifying. Their plan should be in place in the next couple of weeks. Dr. McIntyre congratulated Dean Armstrong on her appointment to Humanities Washington.
Kim Dawson, Administrative Operations Coordinator:
No report.
Carmen Rahm, Director, Information Technology Services:
Mr. Rahm explained that his department is gearing up for several major projects. One of these projects is the wireless expansion. Hertz Hall went live last week and several other areas are scheduled to be next. There are major network upgrades for several of the buildings over the next year. The FMS upgrade for PeopleSoft is going forward and the Mac OS 9 replacement project has been very successful. Lynn Linnell and Jeff Knackstedt will be leading a new Mac User Group (MUG). An invitation will be going out to all Mac users soon. Information Technology Services is also working on their strategic plan and the process is going very well. Interviewing for the Resnet Administration position begins today.
Jan Bowers, Chair, ADCO:
Dr. Bowers distributed the final draft of the shared space template. The ADCO officers for next year are Josh Nelson, chair, and Karen Blair, chair elect.
Judy Miller, Board Secretary:
Ms. Miller reported that Board of Trustees' agenda items are due to her on May 26. The Annual Memorial Ceremony is May 31 at noon at the International Flag Pavilion.
Toni Culjak, Chair, Faculty Senate:
Dr. Culjak reported that the end-of-cycle reports from the Faculty Senate committees are forthcoming. The faculty assessment of academic administrators process is complete and feedback will be distributed soon.
Kristine Geckle, Executive Intern, Office of the Provost:
Ms. Geckle reported that her faculty collective bargaining research continues for the Provost's office. Dr. Soltz added that Ms. Geckle has been doing such a tremendous job that she has been hired as a graduate assistant next year. Mr. Corona added that his experience with the executive intern process has been very positive and he hopes to be able to continue this process each year.
IV. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that the Faculty Senate approved the Bachelor of Applied Science - Information Technology & Administrative Management at their last meeting. The CWU-Des Moines Grand Opening is October 25, 2005. Governor Gregoire will attend. The Faculty Roles and Responsibilities document was forwarded to the negotiating team for review. Academic Affairs is in the very final stages of having an interdisciplinary policy. Transfer credit issues should be wrapped up by the end of the quarter. Promotion and tenure files are almost complete.
2. Vice President for Student Affairs & Enrollment Management
Dr. Tullos reported that freshmen applications are up 150 from this time last year. Freshmen orientation dates are set. They are July 7, July 11, July 14, July 18, and July 21. Transfer orientations are August 1 & 2. Student Affairs and Enrollment Management staff are also currently involved in strategic planning. They have an all-day retreat scheduled June 2 to focus on this process. Dr. Tullos has been meeting regularly with several individuals to discuss issues of the new SUB/REC building.
3. Vice President for Business & Financial Affairs
Mr. Corona explained that campus beautification is progressing. His division is also working on budget issues. Directors have submitted their requests to him and he is currently reviewing the information with respect to performance indicators. Several individuals in Business & Financial Affairs are developing a management-training program.
4. Vice President for University Relations
Dr. Baker reported that University Relations staff are also working on budget issues and planning for next year. The two Mariners alumni events, this past weekend, were very successful. The Foundation Board meets on campus this Friday. The feasibility study should be here some time this week.
5. Executive Assistant
No report. Dr. Street is in Oklahoma this week on a consulting visit for Morningside Academy.
6. President
Dr. McIntyre reminded the group that the SOURCE reception is today at the President's Reception Center at 4:30 p.m. The SOURCE presentations run from 8:00 a.m. – 6:00 p.m. tomorrow, followed by a banquet and awards ceremony. Dr. McIntyre attended the Great Northwest Athletic Conference (GNAC) meeting over the weekend. Centers of Excellence are currently being reviewed.
V. Information Items
1. University Bulletin items - Mr. Anderson.
NWCCU Accreditation of the two new Bachelor of Applied Science degrees
Annual Memorial Ceremony
VI. Old Business
No old business.
Wednesday, May 18, 2005
10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Paul Baker, Charlotte Tullos
I. Action Items
1. Approval of Cabinet minutes from 4/20/05
Motion to approve the Cabinet minutes from 4/20/05 as presented by Dr. Soltz. Seconded by Mr. Corona. No further discussion. Motion carried.
II. Discussion Items
1. Stamats Market Survey
Dr. McIntyre reported that Mark Anderson has requested that we repeat the Stamats Market survey. He explained that the information we have is baseline information and he would like to add some questions to supplement the survey. The group agreed that the cost for this process should be researched before a decision is made. Mr. Anderson will report back on the cost at a later time.
2. Pay policy for additional work
The group agreed that additional work by exempt employees does not constitute more pay if the work assignment is for another division of the university.
3. Student survey
Dr. McIntyre explained that several of the Cabinet members had questions regarding a student survey that they are being asked to complete. Dr. Soltz will clarify the questions and get back to the group later.
4. Presidential Interns
The candidate pool for the presidential interns will be discussed at next week's Cabinet meeting.
5. Response procedures for President's routed mail
When responding to routed mail or email from Dr. McIntyre, please always copy Christine Frankenfield in the President's Office so she knows that the issue has been handled.
6. NSSE Survey
Mr. Lundgren completed the National Survey for Student Engagement (NSSE). The cabinet reviewed the data and instructed Mr. Lundgren to submit the survey.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that the Enterprise Wide Blackboard demonstration in Washington, DC was fascinating. He added that the potential is tremendous. A full proposal will come back to him in a couple of weeks. Dr. Soltz also attended a fund raising event at Big Bend over the weekend. It was a wonderful event.
Vice President for Business & Financial Affairs:
Mr. Corona reminded the group about the Hispanic Academic Achievers Program Recognition Banquet is Thursday, May 26. An evaluation of the HR recruitment module of PeopleSoft was recently conducted and it was discovered that another program might work better for us right now since PeopleSoft is not ready to roll out their e-recruiting module yet. PeopleAdmin is the program they are looking at. Mr. Corona will report back when he has additional information. Meeting notes from the Samuelson Union Building and South Campus Planning meeting were distributed for review. The Student Services Needs Assessment and Neighborhood Analysis Proposal (phase I & II) were also distributed for review.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that she plans to look at the Transitions program for another year. The guidelines for students admitted under this program may become stricter in the future. This group of students will be on campus July 7 for their orientation. The Blue Ribbon Commission writing team will have their final report ready in June. Recruitment is going well.
Vice President for University Relations:
Dr. Baker reported that David Kaufman is the new president of the Retirement Association. Dr. McIntyre and Dr. Baker had a meeting with Harriet Bullitt at Icicle Creek last week. The meeting went very well. Dr. Baker is now working on setting up a date for Harriet Bullitt to visit campus and have a tour of the Music Building.
Executive Assistant for Policy and Planning:
Dr. Street is in Oklahoma this week on a consulting visit for Morningside Academy.
Ms. Dawson distributed two items that Dr. Street would like the Cabinet to review. The first item is the list of invitees for the Campus Planning Forum. The second item is the list of nominations received, so far, for the synthesizing committee. Please review these lists and let Ms. Dawson know if you have anyone to add to either of these lists.
President:
Dr. McIntyre distributed information regarding University Archives. This issue will be discussed at the next Cabinet meeting.
IV. Old Business
No old business.
|
