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Wednesday, March 2, 2005
8:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Libby Street, Charlotte Tullos, Rich Corona, Paul Baker, Shelly Johnson, Toni Culjak, Keith Champagne, Lucas Westcoat, Mark Anderson, Jan Bowers, Leslee Caul, Liahna Armstrong, Judy Miller
Guest: Carmen Rahm, Pam Zupan, Ona Youmans, Vicki Biscay, Dennis Defa, Karla Shugart, Kristine Geckle
I. Civil Service Reform/HR Policies: Pam Zupan, Vicki Biscay, Ona Youmans
Ms. Zupan explained that passage of the Personnel System Reform Act of 2002 (Civil Service Reform), is resulting in changes to higher education and general government personnel rules for classified staff. The new rules, Washington Administrative Code (WAC), Chapter 357, take effect on July 1, 2005, and require that the university adopt administrative policies regarding personnel management practices for non-represented classified staff. Ms. Zupan gave a brief summary of the anticipated changes in current practices based on the new rules. The draft policies discussed were: promotion, probationary/trial service, personnel records, salary determination, leave, training and development, and performance management. Ms. Zupan pointed out that Human Resources tried to stay with what the university currently does when writing these draft policies. Cabinet has reviewed the policies and made some changes. President's Advisory Council was asked to review these documents. They will come back to PAC in two weeks for final approval.
II. Action Items
1. Approval of PAC minutes from 2/2/05 & 2/16/05
Motion to approve the minutes from 2/2/05 and 2/16/05 by Toni. Seconded by Rich. No further discussion. Motion carried.
2. Retirement and Insurance Committee Structure Change
Mr. Corona asked the group to review this document. It will come back to PAC in two weeks for final approval.
III. For the Good of the Order
Jan Bowers, Chair, ADCO:
Dr. Bowers reported that she recently met with David Kaufman and Judy Miller to draft a Shared Building Protocol. A draft will come to this group soon.
Shelly Johnson, Director of Budget Planning:
Ms. Johnson and Mr. Lundgren continue to work with OFM on a daily basis on fiscal notes. They are wrapping up the search for their Management Information Specialist position.
Leslee Caul, Union President:
Ms. Caul asked if she could continue to attend President's Advisory Council after this quarter. Dr. McIntyre explained that PAC is an open meeting and she can continue to attend meetings, but the Employee Council representative will have the seat at the table spring quarter.
Toni Culjak, Chair, Faculty Senate:
Dr. Culjak reported that the on line final exam and grading survey is complete. The responses from this survey will be used to recommend policy changes regarding final exam week to Academic Affairs. Over 200 faculty responded to the survey. The Senate is also working on preparing committee reports.
Keith Champagne, Chair, Diversity Council:
Mr. Champagne thanked Dr. McIntyre, Dr. Street, and Dr. Tullos for assisting on diversity issues on campus. He expressed appreciation in senior administration for their support of this objective.
Carmen Rahm, Director, Information Technology Services:
Mr. Rahm reported that the Student Technology Fee committee met last night to review funding requests. Recipients will be notified in writing soon. The Mobile Email Project is two weeks behind schedule due to delays in the delivery of software and PDA's from the vendor. Senior administration will begin testing the devices by the end of March.
Lucas Westcoat, ASCWU BOD President:
Mr. Westcoat reported that the BOD is very involved in the legislative session. They are currently negotiating with other universities on expanding the Washington Student Lobby and Washington Student Association. Operation H20 went well. The BOD recently conducted a survey through the polling center regarding Senior Golf. The survey results will be posted on the ASCWU BOD website soon. Mr. Westcoat and Chris Casey are looking into the Midstate Aviation contract.
Judy Miller, Board Secretary:
Ms. Miller reminded the group that the Board of Trustees meeting this Friday is at CWU-Lynnwood. The Committee of the Whole and the regular board meeting will have DE connection to Barge 412.
Mark Anderson, Director of Public Relations & Marketing:
Mr. Anderson is working on press coverage for William Perry, the next presidential speaker, and press coverage for this year's commencement speakers. Public Relations and Marketing is also working on a general university brochure to use as an informational "wow" piece. The billboard campaign on the Westside continues.
Liahna Armstrong, Dean, College of Arts & Humanities:
Dean Armstrong reported that the deans are involved in the salary administration board review. They are also reviewing reappointment files of faculty in their first year, working on supplemental budget requests, and are involved in many searches in Academic Affairs. Dean Armstrong reminded the group that the 7th Annual Women’s Achievement Celebration is in the SUB Theatre at 6:00 p.m. tonight.
IV. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
No report.
2. Vice President for Student Affairs & Enrollment Management
Dr. Tullos reported that Sue Lombard is full for next fall, and Kamola Hall is full other than the spaces that have been set-aside for living-learning communities. Parents weekend was last weekend. It was a wonderful weekend filled with many activities. Dr. Tullos received great feedback from Parents. Enrollments for fall 2005 are looking good. Freshmen admissions closed April 1. We are up 500 freshmen applications and 200 transfer applications from this time last year. CWU's Residence Hall Association (RHA) won School of the Year, for the second year in a row, at the regional business meeting of the Pacific Affiliate of College and University Residence Halls (PACURH). In addition, two CWU students, Katie Baker and Jeff Rosenberry, were elected to the regional board of PACURH. These regional board positions serve as voting members of the largest student organization in the country, the National Association of College and University Residence Halls (NACURH), Inc. We will be one of eight schools competing for the national award at the NACURH conference May 24, 2005.
3. Vice President for Business & Financial Affairs
Mr. Corona distributed the quarterly newsletter from Business & Financial Affairs, "Central Business Bits." Shirley Sadler drafts this newsletter and does a great job. The division picks a theme each quarter. Last quarter they focused on diversity. This quarter they featured student employees. Mr. Corona commended the students on being able to juggle school and work successfully. Information Technology Services (ITS) will be implementing an email retention policy beginning March 25, 2005. All non-archived email older than two years will be deleted. ITS will be working with employees to assist them in setting up archives and will also be offering training on this subject. ITS has been working on several actions aimed at ensuring that the student financial aid refund process goes smoothly in April.
4. Vice President for University Relations
Dr. Baker reported that he has attended several alumni events recently. All of these events are instrumental in reconnecting alum with CWU for the capital campaign. CWU had 38 participants at Higher Education Day in Olympia on February 15. Chanticleer appeared at CWU as part of the inaugural season showcase series of concerts in the music building. The Northwest Public Radio officials that attended were very impressed with our music building.
5. Executive Assistant
Dr. Street reported that Resource 25 (R25) is live on the website now. The system is still being tweaked to make it user-friendly. The Native American Indian Advisory Council will meet on April 1 in conjunction with events going on in Student Affairs & Enrollment Management. The President's External Diversity Council will be meeting April 29 at CWU-Des Moines. William Perry, the next presidential speaker, will be here April 20. Dr. Street reminded the group that his presentation is at 4:00 p.m., instead of 7:00 p.m. like the previous speakers. Peter Yarrow is coming November 1, 2005.
6. President
Dr. McIntyre received a call for nominations from the American Association of State Colleges and Universities (AASCU) for distinguished alumnus. The deadline for submitting nominations is March 29. If you have suggestions, please get back to the President's Office with nominations. Planning for the Washington, DC trip in April is underway. This past Monday's Fireside Chat went very well. Dr. McIntyre complimented the students on great questions.
V. Information Items
1. University Bulletin items – Mr. Anderson.
Residence Hall Association Regional Award and National Competition
Construction Management Competition
VI. Old Business
No old business.
Wednesday, March 2, 2005
10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Rich Corona, Charlotte Tullos, Paul Baker, Linda Beath, Libby Street
I. At 11:30 – Ann Anderson regarding a legislative update
Ms. Anderson reported that by the beginning of next week she should receive the list of bills that are still alive in the legislature. The Governor's budget should be out by March 22, 2005. Performance contracts are dead in the legislative arena, but Ms. Anderson indicated she was not sure where they stood with the Governor's office. In regard to capital budgets, Terry Teale is trying to put together a meeting of the COP business officers to discuss this issue as a group. Ms. Anderson has meetings next week with four legislators to discuss capital budget and see if they are going to abide by the list. Our tuition waiver bill did not pass out of the House committee.
II. Action Items
1. Approval of Cabinet Minutes from 2/2/05, 2/9/05, & 2/16/05
Motion to approve the minutes from 2/2/05, 2/9/05, and 2/16/05 by Dr. Baker. Seconded by Mr. Corona. No further discussion. Motion carried.
III. Discussion Items
1. Resolution on Free Speech and Academic Freedom – The Evergreen State College
It was suggested that COP respond to this letter. Dr. McIntyre will contact Terry Teale regarding this issue.
2. Board of Trustees Committee of the Whole Agenda
Ms. Miller distributed the agenda for the Committee of the Whole at the Board of Trustees meeting on Friday. If you have any changes, send them to her as soon as possible.
IV. Executive Reports
Provost/Senior VP for Academic Affairs:
Dr. Beath reported for Dr. Soltz. This Friday, at the HECB meeting, the initial accountability measures will be discussed. The external review for the Chemistry program will be completed today. Several external reviews are now complete. The external reviews for English, Information Technology & Administrative Management, and Theatre Arts will begin soon.
Vice President for Business & Financial Affairs:
Mr. Corona distributed the Acceptable and Ethical Use of University Information Technology Resources Policy. This policy is currently being updated. Please review the draft, and if you have suggested changes/edits, send them to Mr. Corona. The policy will come back for review again with Mr. Rahm in attendance to answer questions. Mr. Corona attended a meeting in Olympia last Friday to discuss the capital budget program. The meeting went well. Please remember to send Carmen Rahm your division names for the Mobile Email Project as soon as possible.
Vice President for University Relations:
Dr. Baker reported that interviews for the College of Business Development Officer are currently underway. University Relations is working on a new ad for the Puget Sound Business Journal. He will bring a copy of the new ad layout next week for the group to review. Recruitment for the Foundation Board is going very well. A number of nominations have been received.
Vice President for Student Affairs & Enrollment Management:
Parents weekend was last weekend. It was a wonderful weekend filled with many activities. Dr. Tullos received great feedback from Parents. Enrollments for fall 2005 are looking good. Freshmen admissions closed April 1. We are up 500 freshmen applications and 200 transfer applications from this time last year.
Executive Assistant:
Dr. Street distributed a list of the members of the Ad Hoc Strategic Planning Synthesizing Committee from 2000-2001. If everyone is ok with these categories of members, Dr. Street will begin contacting units. The budget will be discussed at the March 30 cabinet meeting. Ms. Johnson will be in attendance to answer questions. Dr. Street explained that Mike Reilly suggested doing some sort of event at either Wenatchee or Big Bend regarding Hispanic Leadership. Discussions will continue regarding this. Federal Legislative agenda items are due to Dr. Street as soon as possible.
President:
Dr. McIntyre reported that Roy Savoian has completed an economic impact study. The committee will be getting together soon to begin preparing a brochure.
V. Distribution Items
1. Measuring Up 2004: The State Report Card on Higher Education
Dr. McIntyre reported that we should be prepared to answer questions and respond to press about this report. Dr. Beath will be the designee to respond to these questions.
IV. Old Business
No old business.
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