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Wednesday, March 16, 2005
8:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Paul Baker, Charlotte Tullos, Libby Street, Jan Bowers, Leslee Caul, Liahna Armstrong, Mark Anderson, Toni Culjak, Judy Miller, Carmen Rahm
Guests: Nancy Howard, Leslie Webb, Staci Sleigh-Layman, Ken Kladnik
I. At 8:30 (for 15 minutes): Nancy Howard & Leslie Webb regarding the Diversity Training Program
Ms. Howard began by explaining that she and Leslie Webb teamed up to draft a proposal on diversity training for employees. The goal is to try and get employees more engaged in this initiative. Diversity training supports university core values, responds to requestsfrom Dr. McIntyre and the diversity council, develops individual skills and sensitivities, enhances civility, and includes employees in campus revival. Participation is self-initiated so programs mold to the learner. They would like to begin this training process Fall 2005 and continue on an on-going basis. There are many advantages to a diversity-training program, some of which include: improved performance, increased job satisfaction, assured comfort and safety, increased investment and pride, and increased retention. For the institution, a diversity-training program enhances image, infuses vitality, and contributes to revival. To get started on this initiative it is being suggested that we draw on programs already in place, capitalize on entities willing to co-sponsor new programs, and earmark $5000 annually. Employee and student participation will be encouraged in several ways: an introductory event, new employee and student orientations, employee evaluations and accomplishments, and release/flex time. The initiative will be promoted in several ways. Those include: posting information on the intranet and in the university bulletin, utilizing email and the campus calendaring system, and highlighting the diversity training initiatives on the CWU Diversity Council and Diversity Education Center websites. The training program effectiveness could be evaluated in a variety of ways, including: compiling participation rates for events, tracking number and types of programs, collecting anecdotal feedback from participants, conducting on-going website surveys, utilizing formal performance evaluation tools, and collecting statistics on complaints and referrals. Dr. McIntyre thanked Ms. Howard and Ms. Webb for their presentation. President's Advisory Council is supportive of the initiativeMs. Howard and Ms. Webb will continue drafting the framework for this initiative.
At 10:00 (for 15 minutes): Ken Kladnik regarding the Athletic Department Substance Use and Drug Testing Policy
Mr. Kladnik began by explaining that 11 months ago at an Athletics staff meeting they discussed why CWU did not have their own substance use and drug testing policy. It was at this time that Mr. Kladnik contacted Washington State University and the University of Washington to see how they handled these issues and get their feedback. He further explained that by publishing a written policy and obtaining signed consent forms in advance, an institution educates its student-athletes about the process and protects itself from potential challenges about the lawfulness of its process and its right to test student-athletes in the first place. Education is an important component of this policy, so Ms. Forrest meets with the student-athletes regularly, the NCAA ban substance list is posted in the locker rooms, and student-athletes are required to take the drugs and health course that is offered. Although education is important, there must be some punitive things to make the athletes accountable. The testing component is based on reasonable suspicion. To be considered reasonable suspicion, evidence must be based upon a specific event or occurrence in which the student athlete has been presumed to use drugs. Our testing procedures reflect what the NCAA does. Mr. Kladnik added that Teresa Kulik has reviewed this document and given it her approval. Ms. Miller explained that once President's Advisory Council has approved this policy, it will go to the Board of Trustees for final approval and will then be put into Washington Administrative Code (WAC). Motion to approve the Athletic Department Substance Use and Drug Testing Policy as presented by Dr. Tullos. Seconded by Dr. Culjak. No further discussion. Motion carried. Pending BOT approval, implementation will begin this fall.
II. Action Items
1. Approval of Civil Service Reform Policies: Promotion, Probationary/Trial Service, Personnel Records, Salary Determination, Leave, Training and Development, and Performance Management.
Motion to approve the civil service reform policies as presented by Dr. Soltz. Seconded by Mr. Corona. No further discussion. Motion carried. Dr. Culjak abstained.
2. Approval of President's Advisory Council Minutes from 3/2/05
Motion to approve the PAC minutes from 3/2/05 as presented by Dr. Baker. Seconded by Mr. Corona. No further discussion. Motion carried.
3. Approval of proposed changes to the Retirement and Insurance Committee
Motion to approve the retirement and insurance committee as presented by Dr. Street. Seconded by Dr. Culjak. No further discussion. Motion carried.
4. Approval of Center for Teaching and Learning Advisory Council structure
Motion to approve the center for teaching and learning advisory council structure as presented by Dr. Street. Seconded by Dr. Soltz. No further discussion. Motion carried.
III. For the Good of the Order
Jan Bowers, Chair of ADCO:
Dr. Bowers reported that the chairs have been working on a shared classroom space policy. If you have any suggestions send them to her as soonas possible. She will be presenting this to ADCO at their meeting in April.
Mark Anderson, Director of Public Relations and Marketing:
Mr. Anderson reminded the group that William Perry, former Secretary of Defense, will be here April 20. His lecture will be at 4:00 p.m. in McConnell Auditorium. There will be a LGBT Leadership Conference on campus April 22-23. A banner, promoting this conference, will be displayed across University Way. Mr. Anderson is currently working on press releases for commencement and the honorary degree recipients.
Toni Culjak, Chair, Faculty Senate:
Dr. Culjak reported that she received the faculty assessment of administrator surveys from the personnel committee. This process will begin April 11 and will take approximately two weeks. The results from the survey on final exam week have been compiled and the senate will be suggesting some policy changes from these results. Bruce Palmquist has been selected as the nominee for the Case Carnegie Professor of the Year Award.
Liahna Armstrong, Dean, College of Arts and Humanities:
No report.
Carmen Rahm, Director of Information Technology Services:
Mr. Rahm asked if everyone could remind employees in their divisions to use the Intranet for announcements instead of spamming the email. The Student Technology Fee Committee met recently to review requests for funding. Mr. Rahm added that it was great to see this group of young people put their personal issues aside and distribute the money fairly.
Leslee Caul, Union President:
No report.
Judy Miller, BOT Secretary:
Ms. Miller distributed the Honorary Degree Policy. The dates will be changed and Ms. Miller will bring the policy back to PAC after spring break for final approval.
IV. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that the searches in Academic Affairs are all moving along well. He should receive input today from the search committee for the Dean of the College of Arts and Humanities. There will be four candidates for the AVP for Faculty Affairs on campus April 1 through April 11. Details, including vita and itinerary, will be published later this week on the Provost's web page. Phone interviews for the Executive Director of the Office of International Studies and Programs have just been completed. The goal is to have candidates for that position on campus the second or third week of April. Trish Swanson has been hired as the administrative assistant in the Provost's Office. She starts March 24.
2. Vice President for Student Affairs and Enrollment Management
Dr. Tullos announced that April 1 is the deadline for freshmen applications for fall. Ellensburg area students will continue to be considered after that date. We are up 429 freshmen applications and 227 transfer applications from this time last year. New software for the on-line catalog has been purchased.
3. Vice President for Business and Financial Affairs
Mr. Corona reported that construction on the SUB/Rec and the Sue Lombard remodel are going very well. Mr. Corona and a group of people from campus are working with the students regarding issues of how to transfer the old Samuelson Union Building back to the state.
4. Vice President for University Relations
Dr. Baker just returned from a Case Conference. The College of Business development officer has been hired and will be announced later this week.
5. Executive Assistant
No report.
6. President
Dr. McIntyre reported that she received a nice letter from Nancy Kunst commending CWU on all of the tsunami relief efforts that are being done.
V. Information Items
1. University Bulletin items - Mr. Anderson.
Possible story on CWU's Tsunami Relief Efforts.
VI. Old Business
No old business.
Wednesday, March 16, 2005
10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street
Guest: Shelly Johnson
At 11:00: Ann Anderson - Legislative Update
Ms. Anderson reported that our tuition waiver bill is on the calendar, but it will be a race against time. The cut-off for bills on the floor is at 5:00 p.m. today. There will be a briefing meeting on Monday, March 21 to discuss higher education funding. We will need to draft talking points for the six indicators being discussed. Ms. Anderson will send information on the Governor's budget as soon as it is released Monday or Tuesday of next week.
I. Action Items
1. Approval of Cabinet minutes from 3/2/05
Motion to approve the minutes from 3/2/05 as presented by Dr. Tullos. Seconded by Mr. Corona. No further discussion. Motion carried.
II. Discussion Items
1. EIS Funding for future biennia
Mr. Corona will gather additional information regarding EIS funding needs from Don Diebert and bring this back to Cabinet after spring break. Since this is a university-wide budgeting issue, we need to decide how to handle this in the future. This item may need to migrate to base funding.
2. University Seal for McConnell Stage
Judy Miller will contact Scott Robinson in Theatre Arts and get clarification on a couple of issues that cabinet raised. This will come back to cabinet at a later date.
3. University committee appointment process
Mr. Corona asked if we are going to continue with the current policy on appointing employees to committees. It was decided to continue with the current process. The committee appointment process was distributed to remind the divisions of the guidelines.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that the searches in Academic Affairs are all going well. There is a delegation from Anhui University here today. The ground rules session with the faculty union went well. A subcommittee with members from both groups was formed to look at the faculty code.
Vice President for University Relations:
Dr. Baker reported that Mandy Hanousek has accepted the position as the College of Business Development Officer.
Vice President for Student Affairs and Enrollment Management:
See report made at PAC. No additional items to discuss.
Vice President for Business and Financial Affairs:
Mr. Corona reported that he and Dr. Tullos currently have someone designing a banner to hang across University Way to honor veterans. The Samuelson Union Building reclassification is going well.
Executive Assistant for Policy and Planning:
Dr. Street reported that the Space Committee has been meeting regularly and will have an update to Cabinet soon. The launching of Resource 25 is going well. The cabinet retreat on April 27 will be at the Flying Horseshoe Ranch in Cle Elum.
President:
Dr. McIntyre asked how the educational benefits policy was coming along. Mr. Corona explained that he met with Ona Youmans yesterday regarding this policy. Dr. Street, Nancy Howard, Tracy Terrell, and Ona Youmans will be meeting soon to discuss this policy further and it will come back to PAC soon for final approval. Dr. McIntyre announced that she has been invited to be on a President's Panel at the 30th Annual Snowmass Institute on Achieving Strategic Excellence in July.
IV. Distribution Items
No distribution items.
V. Old Business
No old business.
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