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Wednesday, June 22, 2005
8:30 a.m. - President's Office
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Paul Baker, Libby Street, Keith Champagne
I. Action Items
1. Approval of Cabinet minutes from 5/25/05
Motion to approve the minutes from 5/25/05 as presented by Dr. Soltz. Seconded by Dr. Baker. No further discussion. Motion carried.
II. Discussion Items
1. Commencement debriefing
Dr. McIntyre reported that on the whole both commencement ceremonies went very well. Her only concern was the sound system. A new system may have to be purchased prior to next year's on campus commencement if the current system cannot be reworked. Dr. Soltz added that Multimedia Technology must receive a copy of the commencement speaker's contract so they are aware of any restrictions for videotaping. Other suggestions included: a more noticeable flag in the script to warn/notify the platform party exactly when the honorary degree presentation will be given; the stage set up at Benoroya Hall needs to be moved back a couple of feet; work on the timing of reading the names at the Westside Commencement; and finally, Dr. Soltz suggested it might be a good idea to hold a mandatory practice or training session for everyone that has a speaking part at commencement. Dr. McIntyre mentioned that the commencement committee is already looking at options for having one commencement and then four convocations for each of the colleges immediately following at different venues.
2. Budget update
Dr. McIntyre explained that she is currently working on allocations. Budget letters will be distributed next week. At the summer cabinet retreat on July 27, performance indicators will be reviewed and discussed.
3. Next steps in planning: preparing for the summer Trustees Retreat
The Board of Trustees summer retreat is July 25-26. Dr. McIntyre explained that part of what she will be discussing with the Trustees at the retreat is Spheres of Distinction. The first day of the retreat will include a campus tour that provides a full scope of the university. Then they will have a presentation on the Master Plan. The second day of the retreat will focus on university planning for the future (10-20 years from now). The cabinet meeting on July 20 will be used to finalize the university planning presentation that will be given to the Trustees on July 26.
4. Debriefing on Chuck McIntyre Visit
Mr. Corona reported that he and Bruce Porter are reviewing the new contract with the additional provisions before it goes back to OFM for final approval.
5. Sue Lombard Grand Opening - Mr. Corona
Mr. Corona will follow up with Stacy Klippenstein to make sure that Marian Lien is added to the committee working on the Sue Lombard Grand Opening.
6. Recommended computer standards for students - Dr. Soltz
Dr. Soltz asked the Cabinet to review the recommended standards for student computers that the University Information Technology Advisory Committee has developed. He added that after approval by Cabinet, these standards will be available on the Web for prospective students, current students, and parents to view. The Cabinet approved having this link added to the website.
7. Travel funds request - Dr. Soltz
Dr. Soltz explained that a travel fund request came to him when it should have gone to another division. Please remind employees to submit travel fund requests to the Vice President of their division.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that Academic Affairs had another planning session recently and worked on strategic goals. Reviewing the Faculty Code will be a major focus of Academic Affairs this summer. The Business Research Park meeting went well. The group met on Monday and discussed how to proceed with the project. They decided to do a feasibility study and look at other Business Park models.
Vice President for Student Affairs & Enrollment Management:
Mr. Champagne reported for Dr. Tullos. The summer orientation registration counts and summer mini-stats were distributed. The numbers look good. The CWU Parent webpage went live last week. They are now trying to program the page so that it can also be read in Spanish.
Vice President for Business & Financial Affairs:
Mr. Corona reported that campus construction is moving along. To see updates on campus construction, just click the link on the homepage. There will be a rate increase for PERS 2 and LEOFF 2 retirement plans effective July 1, 2005 and for the TRS 2 plan effective September 1, 2005. The search committee for the position of Senior Director of Human Resources has been formed. The goal is to have someone hired by the end of the year.
Vice President for University Relations:
Dr. Baker reported that the search for the director of Public Relations and Marketing is underway. Screening begins July 5. Beginning next year, the civil service employee of the year award will be $2500 in line with the distinguished professor awards. The employee of the month awards will increase to $125 as opposed to $100.
Executive Assistant for Policy & Planning:
Dr. Street attended the Kitty Moe 100th Birthday celebration at the Gallery. It was a wonderful event. Dr. Street asked if the north campus traffic issue was being looked at. Mr. Corona explained that north campus traffic is part of the City of Ellensburg's master plan and he believes they are examining this issue.
President:
Dr. McIntyre explained that ADA accessibility at the President's Reception Center continues to be an issue. Since a remodel of that area will not be done in the near future, the President's Office will be monitoring the event requests for the Reception Center closely. Departments/individuals may be required to use other venues on campus until this issue is resolved.
IV. Old Business
No old business.
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