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Wednesday, June 1, 2005
8:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Paul Baker, Charlotte Tullos, Libby Street, Jan Bowers, Judy Miller, Carmen Rahm, Toni Culjak, Lucas Westcoat, Mark Anderson, Liahna Armstrong, Rob Lowery, Shelly Johnson
Guest: Gene Rau
Dr. McIntyre began by thanking Lucas Westcoat, Jan Bowers, Toni Culjak, Liahna Armstrong, Mark Anderson, and Rob Lowery for their representation on President's Advisory Council this year.
I. At 8:30: Carmen Rahm and Gene Rau regarding Olympia issues impacting ITS
Mr. Rahm introduced Gene Rau. Mr. Rau gave an update on new state mandates due to HR-2005 and legislative actions (Budget Bill). He explained that several programmatic modifications are required to occur before July 1 in order to implement all of the new requirements. Mr. Rau added that due to the amount of time that university personnel will have to spend on this project some other projects will be delayed. Mr. Rahm will periodically update Cabinet on the progress of this project.
II. Action Item
1. Approval of PAC Minutes from 5/4/05
Motion to approve the PAC minutes from 5/4/05 as presented by Dr. Soltz. Seconded by Dr. Culjak. No further discussion. Motion carried.
2. Approval of changes to the Acceptable and Ethical Use of University Information Technology Resources Policy - Carmen Rahm
Mr. Rahm explained that the only change to this policy is adding a section titled, "CWU Date Network Connection Policy." This policy states:
Devices which extend the network such as but not limited to hubs, switches, bridges, routers, and access points or computers functioning as such may not be connected to the CWU data network. Such devices are connected by the Networks and Operations department within Information Technology Services only. Users (students, faculty, and staff) may connect computers and printers to the CWU network.
Motion to approve the changes to the acceptable and ethical use of university information technology resources policy as presented by Mr. Corona. Seconded by Dr. Tullos. No further discussion. Motion carried.
III. Discussion Item
1. CWU SeaTac signs - Dr. Street
Dr. Street reported that on her way to the SeaTac Airport last Friday, she noticed that the CWU-SeaTac signs were still up. Mr. Corona will follow up on this.
IV. For the Good of the Order
Mark Anderson, Director, Public Relations and Marketing:
Mr. Anderson thanked Dr. McIntyre and the group for the opportunity to attend President's Advisory Council. He announced that the first meeting regarding the CWU-Des Moines Grand Opening is May 26. The grand opening date has been set for October 25. Governor Gregoire will be in attendance. Mr. Anderson is currently forming an exploratory committee to look into online ticketing. Public Relations and Marketing staff are gearing up for commencement.
Liahna Armstrong, Dean, College of Arts and Humanities:
Dean Armstrong reported that the deans are all working on their annual speeches for commencement, monitoring numbers for summer quarter, and partaking in various end of year honors programs. The deans have also completed their initial round of budget planning and submitted their requests to the Provost.
Lucas Westcoat, ASCWU BOD President:
Mr. Westcoat reported that at the last BOD meeting, Chris Casey distributed a copy of the substitute motion on the final examination policy. He added that students are not supportive of this version. The BOD previously voted to approve the first version. The BOD members are working with the Ellensburg City Council regarding Senior Celebration. They submitted a letter to council members asking for their support of the Eagles Lodge providing a beer garden adjacent to the Senior Celebration event. The last BOD meeting is this Friday. The new officers will be sworn in. The new officers will also be introduced at the Board of Trustees meeting on June. Mr. Westcoat thanked Dr. McIntyre and other Cabinet members for attending the State of the ASCWU Address.
Toni Culjak, Chair, Faculty Senate:
Dr. Culjak reported that the Faculty Senate received a substitute motion on the final examination policy. It will now be forwarded to academic affairs council for approval. Jim Huckabay has agreed to continue as the Faculty Legislative Representative through the summer. Michael Ogden begins as Chair of the Faculty Senate on June 15. Gregory Cant is the chair elect. The final Faculty Senate committee reports will be posted on the web. Dr. Soltz thanked Dr. Culjak for all her work on the salary administration board and for her leadership in the Senate this year.
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that Chuck McIntyre will be on campus next week. He is the consultant working on a cost study for the university.
Carmen Rahm, Director, ITS:
Mr. Rahm reported that ITS will be involved in the new student orientations this summer. He is currently working with Dawn Melton to have a booth or a table in the SUB where students/parents can talk to ITS staff regarding recommended computers, wireless questions, information on SAFARI, or any other technical questions they may have.
Judy Miller, Board Secretary:
Ms. Miller reported that the Annual Memorial Ceremony was held yesterday to remember/honor friends of CWU. Ms. Miller explained that the President's Office receives the names of individuals to remember/honor at this event from employees and departments all across the university. Please remind employees in your divisions to contact the President's Office if they have a family member that they would like to have honored at this annual ceremony. Ms. Miller added that flags will be at half-mast for one week to honor all of our CWU friends who have passed away this past year. Ms. Miller distributed the draft Board of Trustees agenda for June 10. If you see anything that needs to be adjusted, please let her know. A draft policy for Pets in the Workplace was also distributed. Ms. Miller explained that she has been working with Steve Rittereiser to draft this policy. Mr. Westcoat mentioned that University Housing has a similar policy. Ms. Miller will review the University Housing policy that pertains to this issue and bring the draft back to President's Advisory Council in July.
Jan Bowers, Chair, ADCO:
Dr. Bowers reported that an appeal letter from the department secretaries regarding review of classifications will be coming forward to the Provost. Dr. Bowers is currently working with Dr. Tullos on a proposal to offer some type of childcare this summer for faculty, staff, and students.
Rob Lowery, Chair, Employee Council:
Mr. Lowery reported that the Employee Council elections will be held soon and the Combined Fund Drive for CWU will run for approximately five weeks in October and November.
V. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that the Tortilla Curtain was selected as the reading for the One Book, One Campus project. The Faculty Senate approved the Bachelor of Applied Science in Food and Nutrition. The draft Academic Plan will be going on the Office of the Provost web page soon. Fall Faculty day is September 19. Michael Jennings, Associate Vice President for Faculty Affairs, will officially be on board as of September 1, 2005.
2. Vice President for Student Affairs and Enrollment Management
Dr. Tullos reported that Student Appreciation Day went very well. Student Affairs and Enrollment Management is having a staff retreat tomorrow. The Enrollment Management Plan is on the web page.
3. Vice President for Business and Financial Affairs
Mr. Corona thanked Dr. Tullos and her division for the banner across University Way honoring veterans. It looks great and is a wonderful commemoration.
4. Vice President for University Relations
No report.
5. Executive Assistant
Dr. Street reported that the Master Planning Forum yesterday went well. Please remember to submit your nominations for the Synthesizing Committee to Dr. Street as soon as possible.
6. President
Dr. McIntyre, again, thanked all of the outgoing PAC members for their attendance/input this past year. She added that it has been a good year.
VI. Information Items
1. University Bulletin items – Mr. Anderson.
Distinguished Professors
Annual Memorial Ceremony
Bachelor of Applied Science in Food and Nutrition approval.
VII. Old Business
No old business.
Wednesday, June 1, 2005
10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Rich Corona, Dave Soltz, Charlotte Tullos, Paul Baker, Libby Street
Guest: Shelly Johnson
I. Action Items
1. Approval of Cabinet minutes from 5/4/05
Motion to approve the Cabinet minutes from 5/4/05 as presented by Dr. Tullos. Seconded by Dr. Soltz. No further discussion. Motion carried.
II. Discussion Items
1. Budget
Shelly Johnson joined the group to discuss budget issues for next year. Dr. McIntyre reminded the group that their budget request letters are due to her by June 6. Ms. Johnson will join Dr. McIntyre during standing meetings next week, to review/discuss the budget requests.
2. CWU-Des Moines Grand Opening - Dr. Street
Dr. Street and Dr. Soltz discussed the CWU-Des Moines Grand Opening yesterday and agreed that Margaret Badgley should be the lead person for this event on October 25. Marian Lien will be assisting with the event and Linda Schactler will do the public relations pieces for the event.
3. Student, Faculty, and Staff travel policy - Dr. Street
Dr. Street explained that several issues have been raised regarding travel, especially when it comes to international travel. It was decided that a group will be convened to discuss these issues. Please let Dr. Street know who your division representative will be at this meeting as soon as possible.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that the Tortilla Curtain was selected as the reading for the One Book, One Campus project. The Provost plans to ask for campus feedback regarding the Academic Plan. Details for Honors Convocation on June 10 are on track.
Vice President for Business and Financial Affairs:
Mr. Corona reported that he will be meeting with Ted Barkley today and will discuss the issues raised by Mr. Westcoat regarding the Senior Celebration event that is scheduled downtown on June 4.
Vice President for University Relations:
Dr. Baker reported that he contacted Mae Jemison's office and we will know more about her travel plans for commencement next week. The Foundation will be signing a 3-year contract with Moss Adams for their annual audit.
Vice President for Student Affairs and Enrollment Management:
Dr. Tullos reported that enrollment numbers are maintaining. A Tuition Waiver Committee meeting will be held next week.
Executive Assistant for Policy and Planning:
Dr. Street reported that the archives group met yesterday and the meeting went very well. Tracy Croshaw has been working with Dieter Ullrich and Teresa Kulik and has done a wonderful job sifting through all of the legal issues and paperwork that accompanies this entire process. The private collection will be moved out of the State Archives Building by September 1.
President:
Dr. McIntyre reported that the Cabinet will continue to discuss the university plans and how to integrate them through the summer.
IV. Old Business
No old business.
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