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Wednesday, July 20, 2005
8:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Paul Baker, Rich Corona, Libby Street, Michael Ogden, Keith Champagne, Judy Miller, Carmen Rahm, Rob Lowery, Chris Casey
I. Action Item
1. Approval of PAC Minutes from 5/18/05 & 6/1/05
Motion to approve the minutes from 5/18/05 & 6/1/05 as presented by Mr. Corona. Seconded by Dr. Street. No further discussion. Motion carried.
II. Discussion Item
1. Part 1-8.1.4 - Duties of Appointing Authorities – Judy Miller
Ms. Miller explained that the duties of appointing authorities have not been reviewed in several years. The group was asked to review the policy and send suggested changes to Ms. Miller. This document will come back to President's Advisory Council August 17 for final approval.
III. For the Good of the Order
Judy Miller, Board Secretary:
Ms. Miller reminded the group that the Board of Trustees will be holding their summer retreat July 25-26. The meeting will focus on university planning.
Carmen Rahm, Director, Information Technology Services:
Mr. Rahm reported that ITS has been very busy this summer. The Mac OS 10 upgrade was recently completed. Upgrades to several computer labs on campus will be completed by September 1, 2005. The EIS financial management system upgrade is moving forward. The scheduled implementation is set for January 1, 2006. Networking upgrades in several buildings on campus continues. The wireless expansion in Lind Hall, Language & Literature, and the remaining portion of Bouillon Hall will begin soon. This Sunday, July 24, there will be a university-wide computer outage so that electrical service changes and upgrades can be made to the CWU Computer Center (Wildcat Center).
Rob Lowery, Chair, Employee Council:
Mr. Lowery announced that Employee Council elections were held yesterday and he was, once again, elected as the chair. Crystal Whitaker will be the vice chair. Mr. Lowery expressed his appreciation to the 2004-05 officers for their hard work and dedication. A request was submitted to Dr. McIntyre to increase the employee of the month awards to $125/month and the employee of the year award to $2500. Dr. McIntyre approved the request and will be funding this through her Foundation account. Mr. Lowery thanked Dr. McIntyre for her support.
Chris Casey, ASCWU Executive Vice President:
Mr. Casey reported for Tony Aronica. He is the only BOD member currently on campus. He has been helping with freshmen orientation and working on several other projects.
Keith Champagne, Chair, Diversity Council:
Mr. Champagne thanked Dr. McIntyre and her staff for their assistance with the Diversity Council this past year. Leslie Webb will be c0-chairing the diversity council this next year with Mr. Champagne.
Michael Ogden, Chair, Faculty Senate:
Dr. Ogden reported that the final exam week policy is still being reviewed and revised. A final draft will be reviewed fall quarter.
IV. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that the new student orientations are going very well. The Tortilla Curtain is being distributed to freshmen during the orientations. A letter will be mailed this week to all faculty who teach General Education classes explaining how to incorporate this into the curriculum. The Academic Affairs Committee has been meeting and continues to work on strategic planning in preparation for Fall Faculty Day. In addition, Dr. Soltz is making budget allocations within the division of Academic Affairs, working with the deans to try and meet enrollment demands, and looking at summer session issues.
2. Vice President for Student Affairs & Enrollment Management
Mr. Champagne reported for Dr. Tullos. He also, remarked that the “Discover” Orientation programs are going very well. Leslie Webb, Director of the CWU Diversity Education Center, has been asked to write an article which will be featured in an upcoming issue of “Concepts and Connections,” a quarterly newsletter of the National Clearinghouse for Leadership Programs. The spring edition will be entirely dedicated to LGBT (lesbian, gay, bisexual and transgender) issues, including research, training, and literature. CWU will be featured in the program highlights section.
3. Vice President for Business & Financial Affairs
Mr. Corona participated in the annual meeting of the National Association of College and University Business Officers (NACUBO) last week. The theme of the conference was “Building Organizational Capacity.” Construction projects are moving along. The Board of Trustees will be touring Sue Lombard next week while they are here for their summer retreat. There is an open house at the Old Hospital today.
4. Vice President for University Relations
Dr. Baker reported that Jesse Days, Web Developer, is working on finding a program that would enable translation from English to Spanish on our website. There are several alumni and development events coming up, some of them include: Portland Alumni gathering August 12-13, Shakespeare Under the Vines Alumni Event at Cave B Inn at SageCliffe, September 15-16, and a Bay area Alumni gathering September 22-24. The Battle in the Seattle is October 8. Tickets are on sale now at the University Store and CWU Ticketmaster outlet in the Samuelson Union Building.
5. Executive Assistant
Dr. Street also mentioned how impressed she is with the organization and the collaboration of all departments in the new student orientations. They are running very smoothly. Appointments to the synthesizing committee are almost complete. A Tribal Leadership Summit will be held in Spokane soon. Connie Lambert will be attending as CWU’s representative.
6. President
Dr. McIntyre announced that Paul Baker will be leaving this Friday for IEM (Institute for Education Management) training at the Harvard Graduate School of Education. The Governor's "Washington Learns" program is an 18-month comprehensive study that will examine the state's existing education system from early learning through higher education and recommend ways to improve it now and in the future. Dr. Street was appointed as a member of the higher education advisory panel. She was selected for her expertise in the areas of educational psychology, teacher preparation, and professional development. Governor Gregoire visited/toured CWU-Lynnwood recently and it went very well. Ann Anderson will be reporting at the Cabinet Retreat next week in preparation for the next legislative session. The spheres of distinction have been finalized and will be announced in the University Bulletin. A final report from the Blue Ribbon Commission on Athletics will be submitted to Dr. McIntyre soon. The Board of Trustees summer retreat is July 25-26. Dr. McIntyre gave a presentation on strategic excellence in higher education at the 30th Annual Snowmass Institute in Aspen, CO last week.
V. Information Items
1. University Bulletin items
Leslie Webb's article for NCLP
Dr. Baker's IEM Training at Harvard
VI. Old Business
No old business.
Wednesday, July 20, 2005
10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Paul Baker, Libby Street, Keith Champagne
I. Action Items
Approval of Cabinet minutes from 5/18/05, 6/1/05, 6/8/05, 6/22/05, & 6/29/05
Motion to approve the minutes from 5/18/05, 6/1/05, 6/8/05, 6/22/05 & 6/29/05 as presented by Dr. Soltz. Seconded by Mr. Corona. No further discussion. Motion carried.
1. Board of Trustees Retreat - University Planning Presentation
Dr. McIntyre distributed a couple of scenarios for university planning for the next 10-20 years. The Cabinet reviewed and discussed the scenarios. Dr. Street went over the presentation that Bill Vertrees will be giving to the Board on the Master Plan next week. Mr. Corona added that he will be addressing demographics, residential financial issues, and technology. Since facilities will already have been covered by Mr. Vertrees, Mr. Corona will not spend much time on that issue. Dr. Soltz will be discussing academic affairs' strategic goals and will be distributing the academic plan. Dr. Baker will not be here, so Julie Cloninger will be presenting for University Relations. She will be talking about the unit's vision and will give an update on the capital campaign. Mr. Champagne explained that Dr. Tullos will briefly discuss the housing plan and give an update on Student Affairs and Enrollment Management strategic planning process.
2. Cabinet Retreat Agenda & invited guests
The Cabinet Retreat will be July 27 at Cave B Inn at SageCliffe. The morning discussion will focus on integrated planning, enrollment planning and projections, strategic planning, and university centers. Margaret Badgley and Ann Anderson will join the group for lunch to continue the university centers discussion and planning for the next legislative session.
3. Response to Diversity Council recommendations - Dr. Street
Dr. Street explained that she drafted a response to the Diversity Council. The Cabinet members will review the draft and discuss it further at their retreat next week.
4. Event Costs (who pays for what events) - Dr. Street
Dr. Street explained that a group is being convened to discuss event costs. A report will come back to Cabinet soon. The estimated budget for the CWU-Des Moines Grand Opening will be coming to Dr. McIntyre this week.
III. Distribution Item
1. Seattle University Gala Invitation
Dr. McIntyre received an invitation to the 22nd Annual Seattle University Gala on October 15. If Cabinet members are interested in attending, let Dr. McIntyre know.
IV. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that Michael Jennings, the AVP for Faculty Affairs, and Marji Morgan, Dean of the College of Arts and Humanities will both be officially on duty as of August 1. Since the community colleges do not hold classes on Fridays during the summer, the centers will also be closed on Fridays. Employees will move to four 10-hour days for the summer only.
Vice President for Business & Financial Affairs:
Mr. Corona reported that there are some new security measures for the credit cards on campus, so his area is doing a review on the use of all cards. The Campus site and Development Committee recently received a recommendation from the Hawaiian Cowboys, a Relay for Life team that raises funds for the American Cancer Society, to create and maintain a butterfly garden on campus. The group will fund, build, and maintain this garden over time, dismantling if necessary. The idea was unanimously approved by the Campus Site and Development Committee at their May 17, 2005 meeting. The Cabinet also approved the creation of this garden.
Vice President for University Relations:
Dr. Baker reported that the foundation budget ended with a $20,000 surplus that will be divided among the development officers in the colleges, Athletics, and the Library. The Battle in Seattle marketing campaign will be gearing up in August. Tickets are on sale now at the University Store and the CWU Ticketmaster outlet in the Samuelson Union Building.
Vice President for Student Affairs & Enrollment Management:
See report from PAC. No additional items to report.
Executive Assistant for Policy & Planning:
See report from PAC. No additional items to report.
President:
Dr. McIntyre explained that she received a request from Jim Sulton, Executive Director of the Higher Education Coordinating Board, (HECB) for a representative from CWU to serve on the legislatively mandated committee for the needs assessment survey for Snohomish, Island, and Skagit counties. It was agreed that Margaret Badgley would be CWU's representative on this committee.
IV. Old Business
No old business.
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