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Wednesday, January 19, 2005
8:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Jan Bowers, Lucas Westcoat,
Toni Culjak, Judy Miller, Leslee Caul, Rob Lowery for Mark Anderson
Guests: Don Diebert, Kristine Geckle, Christine Frankenfield
I. At 8:30 a.m. - Don Diebert re: "System Governance" (implementing a committee structure to guide IT efforts)
Mr. Diebert explained that the implementation of the PeopleSoft Financials, Human Resources, and Student Administration systems has permanently changed the way all information technology functions at CWU. Due to these changes, Enterprise Information Systems (EIS) has developed a governance structure in accordance with the university strategic plan. This governance structure consists of three groups. The first group is the EIS Planning and Data Integrity Group. They are responsible for coordination, integration, and operations across all major enterprise systems. This responsibility requires continuous communication to remain informed of the status of renewal, enhancement and project activities, provide input and recommendations, recommend priorities, and offer a campus-wide perspective to assist resolving issues and operational problems. The next group is the EIS Steering Committee. This committee meets regularly to review and remain informed of the status of renewal, enhancement and project activities, provide input and recommendations, set priorities, and offer a campus-wide perspective to assist resolving issues. They serve as the primary university-wide advisory group to the executive committee. The final group is the Information Technology Executive Committee. This committee advocates and voices for all information technology, ensuring that decisions are timely and that support of enterprise systems and services remains a high priority for the university. Mr. Diebert acknowledged Mark Lundgren and Carmen Rahm for their assistance in developing this governance structure.
II. Action Items
1. Approval of PAC minutes from 1/5/05
Motion to approve the minutes as presented by Mr. Corona. Seconded by Dr. Culjak. No further discussion. Motion carried.
III. For the Good of the Order
Jan Bowers, Chair, ADCO:
Dr. Bowers reported that ADCO is currently working on protocol for a shared space policy. Once the policy has been reviewed and finalized by all the appropriate sources, it will be included in the policies manual. ADCO is also working on a survey with our peer institutions regarding chair compensation.
Toni Culjak, Chair, Faculty Senate:
Dr. Culjak reported that the Senate is busy surveying faculty regarding final exam week. This is an anonymous survey. From the results of this survey, the Senate will draft policies dealing with this subject. Work continues on faculty assessment of academic administrators. The Senate is also doing their part in supporting tsunami relief. They will be having a book sale with all of the unsolicited books they receive from companies. The money will be sent through the East/West Center because they have a matching dollars program. Margaret Smith will be advised on this project so she can suggest guidelines for logistics. The Distinguished Professor Awards process has been revised.
Rob Lowery for Mark Anderson, Director, Public Relations and Marketing:
Mr. Lowery reported that the new billboard campaign begins next week in the Seattle area. It will be an eight week run and be reinforced with a radio campaign. The goal for this billboard campaign is to increase awareness for the university on the west side of the state. Mr. Lowery added that Rich Villacrees, CWU photographer, did the images on the billboards and they are first rate.
Judy Miller, BOT Secretary:
Ms. Miller reminded the group that items for the board of trustees meeting are due to by tomorrow (January 20) and back up items are due Friday (January 21). The board of trustees meeting is February 4. The university fee structure will come to the board for review in February and then be approved in March.
Lucas Westcoat, ASCWU BOD President:
Mr. Westcoat reported that the BOD is working on involving university center students in activities. They recently met with Jack Baker and John Drinkwater to brainstorm ideas. This subject is their main focus for the remainder of this quarter. Chris Stevens, VP for Political Affairs is working on a "Know Your Cabinet" campaign to promote political awareness. Operation H20/Tsunami Relief Program is going well, so they decided to extend the timeline through next week.
Leslee Caul, Union President:
Ms. Caul was officially sworn in as president of the local union yesterday. She thanked the administration for clarifying the inclement weather conditions yesterday.
Kristine Geckle, Provost Executive Intern:
Ms. Geckle is currently working with Dr. Bowers on peer institution surveys.
IV. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that the administration has its negotiating team organized. Tom Hustoles is the Chief negotiator and may be here for the board of trustees meeting February 4. The provost, associate vice presidents, deans, academic affairs, and cabinet have been working on accountability measures. A draft will be submitted to faculty senate soon. The summer pro-ration policy has been finalized. The senate and the academic affairs committee approved the transfer of credit policy changes. These changes will go into affect fall 2005. Retention, tenure, and promotion process is in the final stages. Letters will go out next week. There will be a reception for faculty who were tenured or promoted last year on February 1 at 3:00 p.m. A Faculty fellows meeting will be held tonight in Michaelson Hall. Dr. McIntyre will be attending.
2. Vice President for Student Affairs and Enrollment Management
Dr. Tullos reported that FTE is at 8970 for this quarter. As far as numbers go, we are looking great.
3. Vice President for Business and Financial Affairs
Mr. Corona followed up on the 2-hour delay announcement yesterday. He explained that the decision was made a little too late yesterday. They will be tweaking several things to speed up that process in the future. It also needs to be clear that a two-hour delay means 8:00 a.m. and 9:00 a.m. classes are cancelled. Business and Financial Affairs is currently receiving the proposed bills for legislation from Olympia. Mr. Corona explained that they triage these bills to the appropriate individuals for review.
4. Vice President for University Relations
Dr. Baker announced that Linda Clarke-Santos will be this year's West Side Commencement speaker. The focus groups continue. The first session was held yesterday in Ellensburg. Today's session is in Yakima and Thursday and Friday sessions are in Seattle. The foundation board also meets Friday at Safeco Field.
5. Executive Assistant
No report. Dr. Street is currently in Oklahoma doing her consulting for Morningside Academy.
6. President
Dr. McIntyre reported that she will be attending the Senate Ways and Means Committee meeting tomorrow. Several editorial board visits are coming up in February. Dr. McIntyre also reminded the group that this quarter's presidential speaker, Mark Trahant, will be here Monday, January 24.
V. Information Items
1. University Bulletin items - Mr. Anderson.
West Side Commencement speaker, Linda Clarke-Santos
VI. Old Business
No old business.
Wednesday, January 19, 2005
10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Charlotte Tullos, Rich Corona, Dave Soltz, Paul Baker
Guest: Christine Frankenfield
I. At 10:45: Ann Anderson (by phone) for a legislative update
Ms. Anderson reported that for the Senate Ways and Means hearing tomorrow, each of the six presidents will be talking about a specific issue. Dr. McIntyre's issue to report on will be financial aid. Ms. Anderson will prepare some bullets for talking points on this issue. The legislative schedule for next week was distributed and discussed. Ms. Anderson has an appointment Tuesday afternoon with Representative Hasegawa. He is very interested in our SeaTac center. She will also be meeting with three of the new legislators next Thursday: Rep. Rodne, Rep. Roberts, and Rep. Strow.
II. Action Items
1. Approval of Cabinet minutes from 1/5/05
Motion to approve the minutes as presented by Dr. Baker. Seconded by Mr. Corona. No further discussion. Motion carried.
III. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz will forward the latest accountability measures to the group for review later today. The revised performance contract was distributed. Please review this draft and be ready to discuss and finalize it at Cabinet next week.
2. Vice President for Student Affairs and Enrollment Management
Dr. Tullos asked about how to involve the students in the "Transforming the University" discussion. She will discuss strategies with Lucas Westcoat. The Housing consultant was on campus this week. SAEM is looking at long-range plans for old facilities, replacement costs, and brainstorming ideas to keep the on-campus housing at 40%.
3. Vice President for Business and Financial Affairs
Mr. Corona reported that construction around campus is going very well.
4. Vice President for University Relations
Dr. Baker reported that a reception from 5:00-6:30 p.m. at the Governor's mansion was added to the legislative day agenda. Overall feedback from the focus group in Ellensburg yesterday has been really good. Homecoming activities and planning are underway.
5. Executive Assistant
No report. Dr. Street is currently in Oklahoma doing her consulting for Morningside Academy.
6. President
Dr. McIntyre reported that she is working on finding a date for Jim Sulton, Executive Director of the HECB, to visit the CWU-Lynnwood center. Dr. Soltz suggested an afternoon (Monday-Thursday) meeting and tour, since that is when most of the students are in attendance.
IV. Old Business
No old business.
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