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Wednesday, August 24, 2005
8:30 a.m. - President's Office
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street
Guests: Joanne Hillemann, Bill Vertrees, Doug Ryder
I. At 8:30 a.m. - Joanne Hillemann, Bill Vertrees, & Doug Ryder re: Nicholson and Dean Hall projects.
Mr. Ryder began by giving a brief historical background of Dean Hall. He explained that in order to go forward with the remodel of Dean Hall, several things need to be done to get the building back up to code. Ms. Hillemann reported on the plans for the 05-07 biennium, pending Cabinet approval. They include: proceed with the current program as per the predesign recommendations; review the program with new LEED (green building) requirements and review cost implications; prepare documents to perform hazardous material remediation this biennium and abate the building; design and prepare construction documents; and confirm project estimates in time for the next capital budget request. Going forward with the project was the consensus of the group.
An update on the Nicholson Pavilion Phase II project was also given. The goal is to have the project done by August 2006 in order to be ready for the 2006 football season. Cabinet members agreed that the Nicholson Pavilion Phase II project should move forward.
II. Discussion Items
1. Naming of SUB-REC - Dr. Tullos
Dr. Tullos brought forward a recommendation from Jeff Rosenberry, ASCWU Vice President for Student Life & Facilities and Student Union & Recreation Center Project Chair, that the name of the new SUB/REC building be the "Student Union & Recreation Center." Motion to approve the building naming as presented by Dr. Tullos. Seconded by Dr. Soltz. No further discussion. Motion carried.
2. University ticket sales - Dr. Street
Dr. Street explained that with the new Performing Arts Series starting this fall, we need to figure out how to handle ticket sales. Dr. Street asked if a committee could be formed to research a university-wide ticket sales program. Suggested committee members were given to Dr. Street and she will convene the group early fall quarter.
3. Agenda items for the next Native American Indian Advisory Council
Dr. McIntyre reminded the group that the next Native American Indian Advisory council is October 6. She asked the group for possible agenda items for the meeting. The group suggested having an update on curriculum, following up on the request for a Native American Indian Center, having a presentation from an REM student, and updating the group on recruitment. Dr. Street will also talk with Emily Washines, Mike Reilly, & Morris Uebelacker regarding other possible agenda items.
4. Publicity issues
Dr. McIntyre asked that each of the vice presidents discuss publicity issues with their direct reports.
5. Planning for university-wide events
Dr. McIntyre explained that she would like the message reiterated to committees planning events/grand openings that a budget must be submitted and approved prior to the planning stages of any event. Dr. McIntyre asked for a group to be formed to look at the priorities of events occurring on campus. She would like a systematic assessment of the needs for all events. Dr. Street and Dr. Baker will get together to discuss who should be involved in this study.
6. Fireside Chats
Tony Aronica, ASCWU BOD President, suggested to Dr. McIntyre that Green Hall be the location for the fall quarter Fireside Chat and Kamola Hall be the location for the winter quarter Fireside Chat. Dr. McIntyre added that it would be nice to have the spring quarter Fireside Chat in the new Student Union & Recreation Center. That way we will have hit north campus, south campus, and come together in the center, spring quarter. Ms. Dawson will work with Chris Hull on possible dates and get back to the Cabinet.
7. VP Evaluation letters
The vice president's evaluation letters were reviewed and discussed.
8. Final draft of letters to exempt employees - Mr. Corona
Mr. Corona summarized the draft letters that will be going out to exempt employees. The drafts were reviewed and discussed. Ms. Youmans and Ms. Johnson joined the group to clarify questions that the Cabinet had.
III. Distribution Item
1. Letter from David Ward, President of ACE, regarding the unauthorized use of copyrighted material - particularly the exchange of such material via the Internet.
Dr. McIntyre distributed this document as an informational item only.
IV. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that he has been meeting with University Center partners. They are hoping to offer Airport Management at CWU-Moses Lake as early as next fall. The One Book, One Campus project is moving along. The website was recently updated and contains very useful information. The Provost and Deans are working on a proposal to revise summer session logistics. Fall Faculty Day is September 19 and Academic Strategic Planning will be the focus.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos will talk with Jack Bishop to see if the Music Department has been contacted to arrange to have the CWU band attend the Battle in Seattle. Gloria Steinem will be on campus April 24, 2006. As of today, there are 1444 freshmen registered for Fall Quarter. We are up 537 FTE from this time last year.
Vice President for Business & Financial Affairs:
The travel reports for the 2004-05 year were distributed. Mr. Corona reported that he attended a COP meeting in Olympia regarding the Capital Budget process recently. Mr. Corona also distributed a sample of Western Washington University's Athletic webpage. They list their sponsors on their Athletics page. Mr. Corona did some research and discovered that it is okay to do this type of advertising when the web address is a ".com" address. He asked if he could move forward and have CWU's athletic sponsors added to wildcatsports.com. The group agreed to move forward with this addition on the CWU Wildcat Sports page.
Vice President for University Relations:
Dr. Baker reported that Jon Carnahan from Campbell & Company will be on campus next week to talk with several individuals regarding the capital campaign. RSVP's for the Rodeo Bowl Brunch are coming in. Dr. Baker recently met with Keith Thompson, Chair of the Foundation Board, to discuss several Foundation issues.
Executive Assistant for Policy & Planning:
Dr. Street distributed the proposed agenda for Senator Pridemore's visit on August 30. A "get ready" meeting for this visit will be held Monday, August 29 at 4:00 p.m. The African American Leadership meeting will be October 24 at the Rainier Club from 1:00-3:30 p.m. A Space Allocation meeting was held yesterday. It was decided that Dr. Street and Mr. Corona will attend division meetings to explain the new space allocation request system.
President
Dr. McIntyre asked the Cabinet to be thinking of a place to hold the Fall Cabinet Retreat. If you have suggestions, send them to Dr. Street. She added that a date needs to be selected for the Cabinet Holiday dinner. Ms. Dawson will look for some possible dates and report back to the Cabinet soon.
V. Old Business
No old business.
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