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Wednesday, August 17, 2005
8:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Charlotte Tullos, Judy Miller, Paul Baker, Tony Aronica, Libby Street, Rob Lowery, Rich Corona, Michael Ogden, Carmen Rahm, David Soltz
Guest: John Drinkwater and Cherie Wilson
I. Action Item
1. Approval of changes to the Facilities Use Policy - Cherie Wilson & John Drinkwater
Cherie Wilson, SUB Operations manager and John Drinkwater, Senior Director for campus life and student union, summarized the work of the task force that was assembled to review the Facilities Use Policy. The task force made recommendations to: clarify definitions of academic courses versus special events (part 2-2.17.1.9 #3), define university organizations and update them each year (part 2-2.17.2.3), reflect the external market value in university facilities rental fees (part 2-2.17.7), and review the rates and the Facilities Use Policy every four years. The task force acknowledged that: all space rental fees should be deposited into an equipment and furnishing replacement account under the Senior Director of Facilities Management, the SUB/Rec Administration should develop a proposal by fall which would outline services and financial obligations for university scheduling functions, and the university administration should review the relationship between the Conference Center and the institution in relation to its use of institutional facilities for the purpose of developing and approving a policy on this topic.
Motion to approve the changes to the facilities use policy as presented by Dr. Tullos. Seconded by Dr. Baker. No further discussion. Motion carried.
2. Approval of PAC Minutes from 7/20/05
Motion to approve the minutes from 7/20/05 as amended by Dr. Baker. Seconded by Mr. Lowery. No further discussion. Motion carried.
3. Approval of Pets in the Workplace policy
Discussion ensued about the level of specificity needed in the policy. However, the group agreed to act on the policy as presented.
Motion to approve the pets in the workplace policy (part 2-2.61) as presented by Dr. Soltz. Seconded by Dr. Tullos. No further discussion. Motion carried.
4. Approval of change to Policies Manual Part 1-8.1.4 Duties of Appointing Authorities
Ms. Miller explained that part 1-8.1.4 of the policies manual is repetitive of part 1-8.1.1 and creates the need for an additional correction to the policies manual when the appointing authorities change. She requested the list of appointing authorities in the section be deleted and the section refer the reader to part 1-8.1.4 of the policies manual. The section would state:
1-8.1.4.1 Appointing Authorities: Current appointing authorities are listed in the appointing authorities resolution (Part 1-8.1.1 – Classified Staff Appointing Authorities).
Motion to approve the changes to the Duties of Appointing Authorities part 1-8.1.4.1 as presented by Dr. Soltz. Seconded by Mr. Corona. No further discussion. Motion carried.
II. For the Good of the Order
Michael Ogden, Chair, Faculty Senate:
Mr. Ogden reported that the Executive Committee meets today. He stated that it has been a quiet summer.
Rob Lowery, Chair, Employee Council:
Mr. Lowery stated that there would be no Employee Council meeting in August. He also informed Dr. McIntyre that the Employee of the Month for July will be awarded in September due to the employee being out on cyclic leave in August.
Carmen Rahm, Director, ITS:
Mr. Rahm stated that CWU is now required to test on-line purchasing and campus computing security measures on a monthly basis. He announced that the new computer virus spreading across the country has not affected CWU as of this morning. Mr. Rahm informed PAC that the Kittitas School District wants CWU/ITS to be their web designers. Jesse Days is having a meeting today with a Spanish translator to look at the automated translations on CWU web pages. Mr. Rahm thinks the meeting will result in estimates on how to better the translation system. Mr. Rahm also stated that ITS made a change to the CWU home page to include a payment option button on the action bar. Dr. McIntyre requested that the new button not be located next to the donation option button on the action bar; otherwise the change to the home page was approved by consensus.
Tony Aronica, President, ASCWU BOD:
Mr. Aronica stated that the Emerging Leaders program is coming back this year. He also spoke of a “Wide Awake” project that the BOD is working on to increase the visibility of the ASCWU across campus using information boards in the residence halls, updates to the website, and a newsletter. They are lobbying for the project to include access to bulletin boards in the academic buildings as well. Mr. Aronica presented an idea for the BOD to house a comment card program in their office. The thought is for each department on campus to have a paper form that students and customers can fill out with their comments about that department and drop off at the BOD office. Mr. Aronica notified PAC that Fred Meyer will be extending their hours to 1:00 am on September 20, the first day of classes. September 20th will be the first Safe Ride bus trip to Fred Meyer. Mr. Aronica reported that the ASCWU BOD is currently working with Nate Harris to promote campus activities, specifically sports events such as the Battle in Seattle and the Clash in the Key. Dr. McIntyre requested that student leaders come in to speak at the transfer student orientation on December 1st and the freshmen orientation on December 8th.
Judy Miller, Board Secretary:
Ms. Miller announced a special BOT meeting on Tuesday, August 23, at 10:00 am. The BOT meeting is for the purpose of clarifying a motion related to exempt salary increases.
III. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that the One Book, One Campus books have gone out to freshmen who attended orientation. After September 16, the Tortilla Curtain will be distributed out of the Provost’s office. The web site has more information up about the One Book, One Campus program. CWU has received a second Gear-Up Grant in the amount of $796,000 for the north-central Washington corridor. The planned schedule for faculty collective bargaining is two days a week every other week from this week on. Dr. Soltz reported that he met with the department secretaries about their wages and job descriptions. He stated that their concern is to ensure that they can offer adequate levels of assistance and support to faculty and students. He said the secretaries wanted to be able to offer more support. Dr. Soltz announced that Marji Morgan, Dean of Arts and Sciences, has been on campus since August 1st. Michael Jennings, Associate VP for Faculty Affairs, also arrived on campus August 1st. Fall faculty day is Monday, September 19, 8:30-1:00.
2. Vice President for Student Affairs & Enrollment Management
Dr. Tullos reported that enrollment as of this morning is 7911 students with 1436 new freshmen as of today. The CWU centers have 848 students. Dr. Tullos stated that CWU-Des Moines is a fast growth area. She reported that overall enrollment is up 120 FTE, transfers are up 6, and graduate students are also up 6. Dr. Tullos mentioned that the registration system was down August 15, the opening day of fall registration on Safari.
3. Vice President for Business & Financial Affairs
Mr. Corona signed a notice of non-significance as part of the SEPA process accompanying the new Campus Facilities Master Plan. The optional public meeting has been scheduled for August 29. Mr. Corona reported on the inspection of Muzzall Hall and noted that there is a moisture problem in the building. Mr. Corona stated that CWU is prepared to make all repairs before the students come back to classes fall quarter. He reported that a new campus chiller for the air conditioning units on campus has been installed. The renovated unit froze last week. It was under warranty so it will be fixed at no charge, but CWU is left with one chiller in the mean time. FMD is considering a portable cooler for back up.
4. Vice President for University Relations
Dr. Baker reported on his time at the Institute for Educational Management at Harvard University. He also reported that the Battle in Seattle tickets are on sale.
5. Executive Assistant
Dr. Street announced that the Performing Arts Series is moving forward. She noted that Puget Sound Energy and the Daily Record will serve as corporate sponsors and that NW Public Radio and the CWU Alumni Association have also pledged to support the series.
6. President
Dr. McIntyre stated that it is time to suggest names for speakers at commencement. She also stated that they do not necessarily have to be graduates of Central.
IV. Information Items
1. University Bulletin items
Gear Up Grants
Blue Ribbon Commission Report
On-line language translator
Tony Aronica's comment card idea
One Book, One Campus
VII. Old Business
No old business.
Wednesday, August 17, 2005
10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Rich Corona, David Soltz, Charlotte Tullos, Paul Baker, Libby Street
Guest: Michael Jennings was introduced to the Cabinet.
I. Action Items
1. Approval of Cabinet minutes from 7/20/05 & 8/3/05
Motion to approve the Cabinet minutes from 7/20/05 and 8/3/05 as presented by Mr. Corona. Seconded by Dr. Tullos. No further discussion. Motion carried.
II. Discussion Items
1. Publicity Issues
Dr. McIntyre announced that the US News and World Report electronic version of university rankings would come out on Friday, August 19. The paper version will come out next week. Dr. Baker and Dr. Tullos agreed to sort through and compare the electronic to paper versions.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz stated that the details for the Tortilla Curtain, the One Book, One Campus selected book, are on the Academic Affairs web page. A unit was developed for use in University Class 101 where all new freshmen will have an opportunity to discuss the book. The Tortilla Curtain costs $7.70 per book to purchase. Dr. Soltz also reported on the new GEAR-UP grant. He discussed the meeting he had with department secretaries, detailing some of their concerns about workload and salaries. Dr. Soltz reported on his meeting with the new Chancellor of Pierce Community College, Dr. Michelle Johnson. Dr. Soltz also notified Cabinet that CWU Flight Tech hopes to finalize their plans to offer Airport Management classes at Moses Lake as early as next fall. The Sue Lombard dining hall trial run is on September 19, with hopes of opening to the students on September 20.
Vice President for University Relations:
Dr. Baker returned from Harvard where he participated in the IEM program. He stated that the most important thing that he got out of the Harvard training was a better understanding and appreciation of other areas within the university, more of university-wide view of the world. Dr. Baker will be traveling to San Jose, CA, on September 22 and 23. He will also be meeting with Leslie Jones. Dr. Baker reported that the search for a new director of public relations is moving along. They received over 100 applicants for the position.
Vice President for Student Affairs and Enrollment Management:
Dr. Tullos reported that a Bite of Ellensburg event will replace the welcome back barbeque. The event, which is sponsored by the Chamber and is intended only for freshmen, will take place the day before classes start instead of the first day of class. The new format will allow students to move around to all of the downtown restaurants. Dr. Tullos agreed to sponsor an event in the dining halls that day for those students staying on campus. Dr. Tullos announced that the first committee meeting for the Battle in Seattle will be next week. She also stated that Wildcat Weekend is ready to go.
Vice President for Business and Financial Affairs:
Mr. Corona reported that two bids have been received for the old hospital. He also stated that the transit project is out to bid, but that there are complications with local people.
Executive Assistant for Policy and Planning:
Dr. Street attended the first Washington Learns Higher Education advisory meeting. There are four areas for recommendation specified in the legislation: finance, enrollment, transition, and research. Concerns about Governance were also voiced at the meeting. Dr. Street announced that the Strategies 360 meeting will be on August 31, from 1:00-5:00pm. The focus of this meeting will be finding multiple sources of funding to support one or more of four special projects: Cogeneration, Business/Research Park, Wilson Creek Upgrades, and a Geosciences facility. Dr. Street inquired about the university’s position on the public discussion of the safety of University Way. She asked that it be a discussion item for a future agenda.
President:
Dr. McIntyre announced that she has an interview with Priscilla Bell and Comcast on September 1. Dr. McIntyre requested that Cabinet discuss plans for scheduling the holiday party in the near future. She also stated that she needs to speak with Dr. Tullos about the size of graduation and how to handle commencement activities in the future. Dr. McIntyre alerted Cabinet that the ACE Fellows program is requesting nominations and asked them to think about people they may want to nominate. She distributed a memo from Mark Lundgren concerning OFM’s efforts to standardize reporting.
IV. Old Business
No old business.
V. At 11:30 a.m.
Tour the SUB/Rec with Bill Vertrees (meet at the main gate just North of Black Hall)
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