Minutes

President's Advisory Council

Wednesday, April 6, 2005
8:30 a.m. - Barge 412

Present: Dave Soltz, Rich Corona, Paul Baker, Libby Street, Mike Reilly, Shelly Johnson, Lucas Westcoat, Carmen Rahm, Mark Anderson

Guests: Nancy Howard, Ona Youmans, Karla Shugart

I.   Action Items

1. Approval of the CWU Compensation Policy
Ms. Howard explained that this compensation policy was originally drafted in 2001. It was recently discovered that the policy never came back to President's Advisory Council for final approval. Since many of the council members are new and have not seen this policy before, it was decided that they would review it further. Dr. Soltz added that he wanted to show the draft to the chief negotiator for faculty collective bargaining since it has collective bargaining implications. The policy will come back to PAC at a later date.

2. Approval of the Educational Benefits Policy
Ms. Howard highlighted the changes that are being suggested. She added that language was updated to meet requirements of current law. Ms. Howard recently met with Libby Street, Ona Youmans, Tracy Terrell, and Dennis Defa to discuss any HR concerns of the policy. The group suggested some minor revisions to the draft. Ms. Howard will make these changes and Dr. Soltz will share this policy with the chief negotiator for faculty collective bargaining. Once again, since this policy has collective bargaining implications, it needs to be discussed further. The document will be brought back to PAC on April 20 for final approval.

3. Approval of PAC minutes from 3/16/05
Motion to approve the minutes from 3/16/05 as presented by Mr. Corona. Seconded by Dr. Culjak. No further discussion. Motion carried.

II.   For the Good of the Order

Shelly Johnson, Director of Budget Planning:
Ms. Johnson stated that the House Operating Budget would be out later today. Chuck McIntyre, the cost study consultant, will be on campus May 9. He will be meeting with several individuals during his visit.

Lucas Westcoat, ASCWU BOD President:
Mr. Westcoat reported that the Tsunami book sale raised approximately $2900, bringing the grand total for CWU's Tsunami Relief Efforts to approximately $3900. Several of the BOD members attended the House Higher Education Committee meeting last Friday to hear testimony on our tuition waiver bill. Heather Yergen, ASCWU VP of Student Life and Facilities, has drafted a letter to transfer the SUB back to the state. The BOD members are currently reviewing bylaws and getting their office in order for the upcoming elections.

Carmen Rahm, Director of Information Technology Services:
Mr. Rahm reported that the student refund process went very well. He thanked everyone in Financial Aid, EIS, Student Financial Services, and ITS who worked together the last two months to get this process running smoothly. The Mac replacement process is moving along and the email deletion process went very well. We recovered approximately 50% of disk space with this email deletion process. The Blackberry project for senior administrators is also moving along.

Kim Dawson, Administrative Operations Coordinator:
No report.

Toni Culjak, Chair, Faculty Senate:
Dr. Culjak reported that the senate executive committee is currently working on suggestions for a final exam week policy. The faculty assessment of administrators begins on Monday.

Mark Anderson, Director of Public Relations & Marketing:
Mr. Anderson explained that advertising for Dr. William Perry is underway and the production of the next Central Today is in the works.

III.   Executive Reports

1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that the tuition waiver hearing last Friday went very well. The teamwork from CWU Representatives was wonderful. The salary administration board plan B is close to completion. Dr. Soltz thanked Dr. Culjak and the salary administration board for their work on this process. The promotion and tenure files are now in the Provost's office for review. The third candidate for the AVP for Faculty Affairs position will be on campus this Friday.

2. Vice President for Student Affairs & Enrollment Management
Mr. Reilly reported for Dr. Tullos. The Spring 2005 mini-stats were distributed. We are up 279 FTE from this time last year. Enrollment remains solid. The admissions report was also distributed. Freshmen admissions for Fall 2005 is now closed. Transfer admissions remains open. There is a meeting this Friday to discuss the web-based catalog. Mr. Reilly added that the Indian Country Celebration last Friday, that coincided with the President's Native American Indian Advisory Council, was a very successful event.

3. Vice President for Business & Financial Affairs
Mr. Corona is working with University Relations staff to draft a story about our water conservation on campus. CWU's minor works projects were approved, but the major capital projects were not. The House operating budget comes out today. SUB/Rec construction is on schedule.

4. Vice President for University Relations
Dr. Baker is leaving later today for Washington, DC to attend several alumni events.

5. Executive Assistant
Dr. Street reported that the Native American Indian Advisory Council meeting went well. Morris Uebelacker did an outstanding job reporting on the REM trip to Hell's Canyon. The tribes were very receptive to the curriculum. The Hispanic Leadership meeting has been moved to October to coincide with Hispanic Awareness Week. Dr. William Perry will be here April 20. We have confirmed Peter Yarrow as the fall presidential speaker and Garrison Keillor as the spring presidential speaker. The winter quarter speaker is still being ironed out, but will be at one of the University Centers. The deadline for Executive intern applications is this Friday.

6. President
No report. Dr. McIntyre is in Washington, DC, this week for an AASCU conference, legislative appointments, and alumni events.

IV.  Information Items

1. University Bulletin items - Mr. Anderson.
Update on the Native American Indian Advisory Council and the President's External Diversity Council.

V. Old Business

No old business.

Minutes President's Cabinet

Wednesday, April 6, 2005
10:30 a.m. - Barge 412

Present: Dave Soltz, Rich Corona, Paul Baker, Libby Street, Mike Reilly

Guests: Staci Sleigh-Layman, Nancy Howard, Ona Youmans

I.   At 10:30: Staci

Sleigh-Layman regarding EEA Salary Committee Issues
Ms. Howard explained that as chair of the Exempt Employees Association, she asked the exempt salary committee to look at our current salary plan in the exempt code. Ms. Sleigh-Layman began by thanking the salary committee for all their work reviewing, discussing, and making recommendations to the plan. She went on to explain that the salary committee collectively developed a list of general items that they would like to see in a new salary plan, based on their research. Those items include:

• Utilize salary bands for groups of positions; include benchmarks within bands.
• Define criteria for inclusion in each band.
• Ensure that initial placement of position in a salary band occurs with input from HR and includes attention to market value, responsibilities, supervision, etc. (Define process for placing positions within bands)
• Define Salary range for each band.
• Define acceptable rationales for salary changes (starting salary, moving position from one band to another, movement within band, across the board increases, bonuses, lateral moves)
• Include mechanism to reward performance and address equity issues. Consider experience, certifications, performance, merit, supervision, and education in determining salary
• Utilize something other than or in addition to CUPA-HR Salary Surveys, such as done by WSU, WWU, EWU, etc. Conduct periodic surveys to ensure plan keeps up with current market.
  

  The general concept of these recommendations will be presented to the Exempt Employees Association on April 25 and Cabinet will be updated on feedback.

II.  Action Items

1. Approval of cabinet minutes from 3/9/05 & 3/16/05 Motion to approve the minutes from 3/9/05 and 3/16/05 as presented by Dr. Street. Seconded by Mr. Corona. No further discussion. Motion carried.

III.   Discussion Items

1. Charge to the space committee - Dr. Street This item is tabled until next week.

IV.   Executive Reports

Vice President for University Relations:
Dr. Baker posed questions regarding the executive interns. This item will be a discussion item at the next Cabinet meeting.

Vice President for Student Affairs & Enrollment Management:
Mr. Reilly reported for Dr. Tullos. He reminded the group that the Annual Hispanic Achievement Banquet is coming up in May.

Vice President for Business & Financial Affairs:
The Rotary exchange group will be on campus April 20. Dr. Street and Mr. Corona will meet and finalize the agenda for this visit. The HR consultant will be on campus this Friday. Mr. Corona will bring a draft back to Cabinet soon detailing the water conservation plan for campus this summer. SUB/Rec construction is on schedule. The Board of Trustees will be touring the site on May 6.

Executive Assistant for Policy and Planning:
Dr. Street reminded the group that next week's Cabinet meeting will focus on budget issues.

Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that the legislative reception in Olympia went well. His only suggestion was to have the reception and dinner on different days and possibly have them earlier in the session. Dr. Street explained that next year the dinner will be held in December like years past. A fall/December dinner does not work as well during an election year.

V.  Old Business

No old business.