Minutes

President's Cabinet

Wednesday, September 1, 2004 8:30 a.m. - President's Office

Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Paul Baker, Keith Champagne for Charlotte Tullos

Guests: Bruce Porter, Ona Youmans, Dennis Defa

I. At 8:30: Presentation HR2005 at President's Office (fourth in a series of five)

Bruce Porter & Dennis Defa

Mr. Porter and Mr. Defa both gave the Cabinet a quick update on union negotiations.

II. At 9:30 in Barge 412: Carmen Rahm & Jesse Days on Web development at CWU and current available connectivity technology recommendations for campus executives.

Mr. Rahm began by explaining that the purpose of the discussion regarding Web development at CWU is so that he and his staff can:

• better understand senior administration's vision, goals, and guidelines for web services at CWU,
• understand how we can use the Web to improve the teaching, learning, and administrative experience at CWU,
• establish how much "participation" the web team should have in establishing CWU's web services direction, and
• better understand the changing environment of and uses for "web technology" today.

He reported on several interesting Web statistics regarding what browsers most people are using, what display resolution people are using, and how users access the Internet/Web (broadband connection or dial in). He went on to explain that the Web Development Office is currently spending 65% of their time on content management, 30% of time on maintenance and repair, and only 5% on actual development, so their goal is to invert these percentages.

In conclusion, he stated that we need to take a hard look at the page content and ways to make them more useful, make the key pages more dynamic and change photos regularly, and that ITS and the Web Team would like to participate in setting the direction for Web development at CWU.

Mr. Rahm also reported on "mobile" computing at CWU. He offered suggestions on laptops (standard and wireless) and PDA's (Palm Pilot, PocketPC, Blackberry). ITS is recommending that campus executives standardize on a single PDA operating system(s) and service provider.

Back to President's Office for remainder of meeting

III. Action Items

1. Exempt Assistants Salary Structure - Judy Miller

The Cabinet approved a proposed new salary range for the president's administrative operations coordinator, executive secretary, and the vice president's administrative assistants. It was then discovered by Human Resources that this salary structure change caused a portion of the exempt code to be inaccurate. The code was revised to include these updates. Motion to approved the exempt code changes as presented by Dr. Soltz. Seconded by Dr. Baker. No further discussion. Motion carried. Ms. Miller will forward the changes to the exempt code committee to bring forward to the Board of Trustees.

2. Evaluation Process

Each of the vice presidents were asked to submit a list of their direct reports to Dr. McIntyre. This list of people will be responding to the Administrative Effectiveness Survey as part of the evaluation process. This process will be done every three years.

IV. Discussion Items

1. Executive Intern Applications - Jennifer Fountain 10:30 a.m. to answer questions

The Cabinet decided that they would prefer to have the interns for the entire year and that each division would be assigned one intern. A seminar will be given for the ones selected. The purpose of the seminar will be to help the interns see the university as a whole. Each session will focus on a different area of the university. In addition, the interns will receive academic credit for the seminar. The ad for the executive interns will continue to be posted on the Intranet for one more week and then finalists will be selected on September 15.

2. Cabinet meeting September 8, 2004

There will be no cabinet on September 8. Both Mr. Corona and Dr. Tullos will be out of town.

V. Executive Reports

Senior Vice President for Academic Affairs

Dr. Soltz reported that our numbers for fall quarter will be some where between 8900-9000. Course availability is coming along. Fall Faculty Day will be September 20, 2004 from 7:30 a.m.- 1:00 p.m. It will be held in the concert hall of the New Music Building. Dr. McIntyre will be speaking on "Transforming the University," and Dr. Soltz will focus on academic planning. The three distinguished professors will each speak briefly and Carmen Rahm will do a presentation on ITS at CWU. The accreditation report is in the final draft stages and the 5th year visit has been scheduled for October 18-19, 2004.

Vice President for Student Affairs & Enrollment Management

Mr. Champagne reported for Dr. Tullos. The SAEM retreat is scheduled for September 10, 2004 and the Cabinet is invited to the lunch following the retreat at the SUB patio. If you plan to attend, please RSVP to Susie Beador. Mr. Champagne also reported that he has been busy working on union negotiations. Dr. McIntyre thanked Mr. Champagne for his comments in the Daily Record regarding diversity.

Vice President for University Relations

Dr. Baker reported that his division has completed all their searches. Today is Julie Cloninger's first day. She is the new senior director of development. The Battle in Seattle is set for Saturday, September 25, 2004 at 6:00 p.m. at Qwest Field (Seahawk Stadium). The Rodeo Bowl Brunch is this Friday at 10:00 a.m. University Relations is currently contacting agencies for commencement speakers for next year. The year-end budget for the Foundation and gifts and pledges were distributed. Gifts and pledges for this year are already looking very good. The Foundation board will be changing some of their committees for this year.

Vice President for Business & Financial Affairs

Mr. Corona reported that the Higher Education Coordinating Board (HECB) presentation is scheduled for September 16, 2004. There will be a pre-planning meeting this Friday, September 3, 2004 at 8:00 a.m. to discuss the PowerPoint presentation. Mr. Corona met with members of the Ellensburg Chamber last week to discuss commercial activities. The conversations went very well. There will be a follow up meeting with this group again in November. Mr. Corona will be providing the group with the economic impact study information that Dean Savoian is drafting. The bids on the SUB/REC open tomorrow afternoon.

President

Dr. McIntyre asked if someone from Student Affairs and Enrollment Management would contact the Daily Record regarding the Readership Program. Mr. Champagne will ask Lola Gallagher to work on this project with the Daily Record representative. Dr. McIntyre will continue to fund the newspapers and it was decided that the dining areas and the SUB will continue to be the pick up places.

VI. Information Items

None.

VII. Old Business

None.

________________________________

Minutes approved.
Jerilyn S. McIntyre, President
/kd