Minutes

President’s Advisory Council

Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Julie Cloninger for Paul Baker, Elizabeth Street, Charlotte Tullos

Guests: Karla Shugart, Ona Youmans, Pam Zupan, Nancy Howard, Staci Sleigh-Layman

1. At 8:30 in Barge 412: Karla Shugart - Classification/Compensation, HR2005 (fifth in a series of five).

Karla Shugart reported that all higher education and general government classifications will convert to the new system. Once converted, each class will be available for use by both higher education institutions and general government agencies. There will be very broad occupational categories, with four levels (level I, II, III, IV), and each level will have one pay range. Phase 1 (short-term) consolidations were accomplished with relative ease and with little or no cost impact. These are effective June 1, 2005. The details for Phase 2 (mid-term) and Phase 3 (long-term) are not available at this time. To assist in this consolidation process, Human Resources will be requesting updated position descriptions, reviewing them to verify appropriate classification, reallocating as appropriate prior to June 1, 2005, updating HRIS tables (PeopleSoft) to reflect new codes and titles, and determining costs for future conversions (Groups 2 and 3 and Phases 2 and 3). Dr. McIntyre asked that Ann Anderson be kept in the loop on these issues.

Pam Zupan reported that on October 19-20 there will be training on the new Performance & Development Plan (PDP) for the President's Office, University Relations, and Student Affairs & Enrollment Management. This workshop covers several "must have" essentials to equip supervisors with important information they will need to use the new PDP effectively. This "hands-on" course focuses on practical tips and current best practices for handling common performance appraisal situations that supervisors often find challenging. Academic Affairs will have this training November 16-17 and Business and Financial Affairs is slated for training December 14-15.

2. At 9:15 in Barge 412: Nancy Howard - On-line diversity training programs.

Nancy Howard reported that she spent some time this summer reviewing computer based diversity training. She explained that some advantages in having the training offered on-line are: employees can learn at their own speed, it reduces training costs, the curriculum is consistent in content and quality, it provides for privacy and safety, and it's convenient and accessible. She evaluated the computer based training programs on the following criteria: user friendliness, quality of curriculum, accessible on-line (internet/intranet) or on CD, reputation of the producer, length (and ability to exit program and save work), tracking capabilities, interesting, and the cost. Her recommendation is "The Potential is Yours (PIY)." This program explores diversity, relationships, and cultural dynamics in the workplace. It takes participants from learning about themselves and what valuing diversity means, to how this affects their relationships with coworkers and customers, and ultimately how this impacts personal and organizational success. The Cabinet suggested she present this information to the Diversity Council and that another program be brought back to cabinet for a comparison.

** Back to President's Office for remainder of Cabinet **

1. Approval of Cabinet minutes from August 18, August 25, & September 1. Motion to approve as presented by Rich Corona. Seconded by Dave Soltz. No further discussion. Motion carried.

1. Evaluations

Dr. McIntyre asked the cabinet to submit their lists of direct reports to Judy Miller as soon as possible. The surveys will be going out the first part of October.

2. Upcoming Events Update:

A. SUB/REC Groundbreaking

B. Music Education Grand Opening

3. State of the University PowerPoint - Libby (see her handout) Dr. Street reminded the Cabinet to send their list of accomplishments to her for the PowerPoint presentation by Friday. The State of the University Address is scheduled for next Wednesday, Sept 29, 2004 at 3:00 p.m. in McConnell Auditorium.

IV. Executive Reports

Provost/Senior Vice President for Academic Affairs:

Dr. Soltz reported that the accreditation report will be mailed today. Fall Faculty Day went very well. Approximately 230 faculty attended. Dr. Soltz attended a meeting of the Northwest Academic Forum last week. The group planned for its annual meeting to be held in April 2005. The focus of the meeting will be the economic impact of higher education. Faculty collective bargaining is moving forward. A search is underway for an Associate Vice President for Faculty Relations and Linda Beath will be chairing that search committee.

Vice President for Student Affairs and Enrollment Management:

Dr. Tullos reported that preparations for the Battle in Seattle are coming along. The committee is really working to get students to attend the game. They will be selling tickets until the morning of the game. The first Blue Ribbon Commission on Athletics meeting was yesterday. The meeting went well and was very informative. Wildcat Welcome Weekend was very successful. The freshmen class will settle close to 1400. Dr. Tullos commended Dining Services for all their different venues and being able to handle the crowds so well. She also reported that she is still negotiating with the Daily Record for the Readership Program, but ultimately, newspapers will continue to be delivered to the SUB and Tunstall.

Vice President for Business and Financial Affairs:

Mr. Corona distributed the end-of-year travel expense reports. There will be a SUB/Rec preconstruction meeting today. Mr. Corona and Dr. Street will work on drafting a letter to Brian Lenz of Puget Sound Energy thanking him for all their work on the power pole removal project. As of yesterday afternoon, all the poles are gone and the campus looks great.

Vice President for University Relations:

Julie Cloninger reported for Dr. Baker. The Office of Development is moving forward with the broader, "big picture" strategies for the capital campaign. The feasibility study will go to the Foundation Board in February 2005 after being approved by the Board of Trustees.

Executive Assistant:

Dr. Street reminded the cabinet to review the Draft Campus Master Plan for "big picture" items. We are still working on the details for the MOU signing, but it looks like October 27 will be the date. The downtown BBQ is tonight at 5:30.

President:

Dr. McIntyre reported that the presentation to the HECB went well. There is a COP meeting tomorrow about enrollment. Linda Beath and Mike Reilly will be our representatives.

No information items.

No old business.