Minutes

President’s Advisory Council

Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Paul Baker, Charlotte Tullos, Elizabeth Street, Jan Bowers, Judy Miller, Mark Lundgren, Lucas Westcoat, Toni Culjak

Guests: Joanne Hillemann, Julie Cloninger

Dr. Baker introduced Julie Cloninger as the new Senior Director of Development.

I. At 8:30: Joanne Hillemann - Construction Update

Ms. Hillemann gave a comprehensive update on all of the construction currently happening on campus. These updates may be viewed on the CWU Intranet site.

II. Action Items

1. New Department Name - Dave Soltz The departments of Curriculum & Supervision and Teacher Education Programs have consolidated and requested that the new department be named the Department of Education. This was approved at Academic Affairs on September 7, 2004. Motion to approve as presented by Dr. Soltz. Seconded by Dr. Culjak. No further discussion. Motion carried.

III. For the Good of the Order

Jan Bowers:
Dr. Bowers reported that ADCO's first meeting of the year will be October 4, 2004. An in-service day for public school teachers in the state was held on August 31 and was very well attended. In regards to child care, Headstart is ready with the infant/toddler program in Michaelson Hall for Fall Quarter.

Judy Miller:
Ms. Miller reported that she is still working on the draft policy for pets/children in the workplace. This policy will be distributed at PAC in October. Ms. Miller also distributed an updated version of the nondiscrimination policy. Basically the update is to remove unnecessary language. Motion to approve as presented by Dr. Tullos. Seconded by Mr. Corona. It was then decided that this language should mirror what the WAC says. Dr. Tullos then accepted the amendment to the motion. No further discussion. Motion carried. Divisions still need to get their nominees for the Rules Review Committee to Ms. Miller. There have been recent discussions regarding approving academic fees more than once a year. Ms. Miller reviewed the process with Linda Hoff in the Provost's Office and will discuss this further with Dr. Soltz. This new process will then be brought to the Board of Trustees for approval. Now that the Tobacco Use Policy has been approved, a plan for the implementation of this policy needs to be developed. Ms. Miller hopes to have a plan back to PAC in mid-October.

Mark Lundgren:
Mr. Lundgren reported that he will be involved in meetings with the Higher Education Coordinating Board (HECB) on the state cost of academic programs. The HECB wants to review this process. They want us to calculate the courses, as well as the cost of degrees. Discussions begin on Tuesday, September 21. Another issue that they will be discussing at these meetings is the HECB's intention of building their own data sets.

Lucas Westcoat:
The ASCWU BOD recently had their retreat. Several divisions had representatives attend and report on university issues to the group. Mr. Westcoat also reported that they have a record year for committee appointments for students this year. They have been working hard to fill all of the student memberships on university committees. They are looking forward to the year. They will be very involved in Welcome Weekend and the Battle in Seattle. They are also working with the Civic Engagement Office on a "Rock the Vote" event to get people more involved in voting.

Toni Culjak:
The Faculty Senate is currently working on charges for the committees. The first Faculty Senate meeting is the 1st Wednesday of October. The chair elect, Lori Braunstein, accepted the position of Department Chair for ITAM, so a new chair elect needs to be selected.

IV. Executive Reports

1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz welcomed faculty at the new faculty orientation day this morning. He reported that it was the largest group he's ever welcomed. The new faculty are very enthusiastic. This year, the deans assigned a mentor to each new faculty member. They will be mentors for at least the first year and possibly for three years. Academic Affairs held a two-day institute on General Education. Approximately 30 people attended. The discussion focused on our learning communities and interdisciplinary courses for general education. Fall Faculty Day is Monday, September 20. Adjunct orientations were held recently. They were very successful and had a great turnout. The accreditation report is being finalized and will be mailed this Friday, September 17.

2. Vice President for Student Affairs &Enrollment Management
Dr. Tullos reported that Financial Aid is currently receiving a large volume of calls. The new billing statements from PeopleSoft went out this week. The transition to the new system went very well. "Movers and Shakers" is this Friday, September 17 and "Welcome Weekend" begins this weekend also. A wonderful program, with several activities is outlined for the weekend. The numbers for fall quarter look good. Wildcat transitions started this week. This program was designed to assist a group of approximately 40 students who were admitted to the university without the index required. These individuals will be coupled with mentors to assist them in being successful here at CWU.

3. Vice President for Business & Financial Affairs
Mr. Corona reported that the management and labor teams are in the final stages of collective bargaining for classified employees, and the SAFARI teams are working very hard on the conversion from SIS to the new system. Mr. Corona commended everyone working on these important projects.

4. Vice President for University Relations
Dr. Baker reported that the consultant group doing the feasibility study was here last week. That visit went very well. Everyone is gearing up for the Music Education Building Grand Opening. There will be more internal advertising done in the next couple of weeks.

5. Executive Assistant
Dr. Street reported that she presented at "Wildcat Transitions" yesterday. Two of the speakers for this year's Presidential Speakers Series have been scheduled. Dr. David Abshire will be October 19, 2004, and Mark Trahant will be January 25, 2005. A third speaker is still being contacted, but the lecture will be some time in the spring. Resource 25 is ready to launch. The fifth-year interim accreditation visit will be October 18-19, 2004.

6. President
Dr. McIntyre reported that she will be presenting to the HECB in Olympia tomorrow. Dr. Soltz, Mr. Corona, and Dr. Street will also be attending. Dr. McIntyre added that she attended a downtown initiative meeting yesterday. She suggested that someone from the university attend these meetings regularly to report on university issues. The Wildcat BBQ will be next week.

V. Information Items

1. University Bulletin items - Mr. Anderson. Music Education Building Grand opening, October 3, 2004 SUB/Rec Groundbreaking, October 7, 2004.

VI. Old Business

Minutes

President's Cabinet

I. At 10:30: Jennifer Fountain - Executive Interns

Each division will have an executive intern. Ms. Fountain will notify the students and give them the class number and information so they can register. The class, which will be a seminar, is scheduled for Tuesdays from 2:00-3:00 p.m. Dr. Street will be the first of the Cabinet members to present to the class.

II. Discussion Items

1. Homeland Security Planning
Mr. Corona will check with Steve Rittereiser and make sure this report has been prepared.

2. Event Coordination
Dr. McIntyre reported that the President's Office will be posting a position for a half-time Event Coordinator soon.

3. All Day Cabinet Retreat, November 10, 2004
The next all-day cabinet retreat will be November 10 at Dr. Tullos' house. Ms. Dawson will make sure this is on cabinet members' calendars.

4. Supplemental Budget
Dr. Street reminded everyone to submit their supplemental budget requests by October 15, 2004.

5. Update on policy development related to intellectual property rights - Dave Soltz
Dr. Soltz reported that Wayne Quirk chaired a committee that did a lot of work on this process in the spring. Teresa Kulik has reviewed the initial policy development and things are moving along. A draft will be brought to Cabinet at a later date.

6. Update on the Enrollment Management Plan
Dr. Tullos reported that the enrollment management plan is complete and she will forward copies to cabinet members when they are available.

7. Planning for Channel 15
Dr. Soltz reported that we are in the process of purchasing the digital schedule. Ms. Dawson will set up a time for David Kaufman to present on this progress at an upcoming cabinet meeting.

III. Distribution Item

1. Invitation from the Education for Sustainability Western Network to attend a gathering of college and university presidents from the western U.S. to discuss strategies for advancing the concepts, practice, and teaching of sustainability in higher education. Informational Item.

IV. Executive Reports

Provost/Senior Vice President for Academic Affairs:
No Report.

Vice President for Business and Financial Affairs:
No Report.

Vice President for University Relations:
No Report.

Executive Assistant:
No Report.

Vice President for Student Affairs and Enrollment Management:
No Report.

President:
Dr. McIntyre reported that Bill Vertrees has a DRAFT Campus Master Plan available for review. It will be distributed to Cabinet. Ms. Dawson will schedule a time to have Mr. Vertrees present on the highlights of the document at an upcoming Cabinet meeting.

V. Information Items

No new informational items.

VI. Old Business

No old business.