Minutes

President’s Advisory Council

Present: Dave Soltz, Libby Street, Rich Corona, Charlotte Tullos, Paul Baker, Toni Culjak, Mark Anderson, Nancy Howard, Liahna Armstrong, Lucas Westcoat, Mark Lundgren, Judy Miller, Keith Champagne, Jan Bowers

I. Distribution Item

1. Governor Locke's statement on October 4 developments at Mt. St. Helens Information item.

II. Action Items

1. Approval of PAC minutes from 8/18/04 Motion to approve as presented by Dr. Baker. Seconded by Dr. Bowers. No further discussion. Motion carried.

Discussion Item
III. Sexual Assault Policy - Dr. Tullos,

Dr. Tullos explained that several definitions in this policy were changed to make them clearer and more enforceable. Basically, the policy has been changed to bring it up-to-date. The group will review the policy and send suggestions to Dr. Tullos. This will be brought back to President's Advisory Council for final approval at a later date.

IV. For the Good of the Order

Toni Culjak:
Dr. Culjak reported that she is still looking for a chair elect. The first Faculty Senate meeting is today. Discussions will focus on the responsibilities/duties of senators.

Mark Anderson:
Mr. Anderson reported that there will be a "Battle in Seattle" debriefing meeting today. If you have any comments or suggestions, send them to Mr. Anderson to bring forward at the meeting. The date for next year's Battle in Seattle has been set for October 8, 2005. The Music Education Building Grand opening was Sunday, October 3. It was very well attended and a very successful event. The Groundbreaking for the SUB/Rec is tomorrow, October 7 at 11:30 a.m. on the corner of 11th Avenue and Walnut Mall. The public event will be followed by an afternoon celebration including a barbecue, climbing wall, competitions, giveaways, and live entertainment. This year's first Presidential Speaker, Dr. David Abshire, will October 19, 2004.

Nancy Howard:
Ms. Howard reported that the Exempt Employees Association has its first meeting of the year in a couple of weeks. She added that staff employee groups sharing a seat on President's Advisory Council have agreed to the following plan: EEA (Nancy Howard) will attend Fall 2004, WFSE President (to be determined) will attend Winter 2005, and Employee Council (Rob Lowery) will attend Spring 2005.

Liahna Armstrong:
Dean Armstrong reported that the deans have been very involved in the kick off of the new year. Each of the deans introduced the new faculty from their college at Fall Faculty Day. The deans held a couple of retreats this summer. Their discussions focused on transforming the university, areas of distinction/centers of excellence, and academic planning. They will begin to have these conversations with faculty soon. Each college now has a development officer. The deans are working on transfer articulation with community colleges and other baccalaureate institutions. They have been working with Wayne Quirk to regularize certain expectations of graduate thesis programs. They have also been working with Linda Beath on identifying accountability measures.

Lucas Westcoat:
Mr. Westcoat reported that the ASCWU BOD is working with Ann Anderson on the HAVA grant for next year. The cowbells at the "Battle in Seattle" were a great success. A Code of Ethics was adopted at the last ASCWU BOD meeting and the group also renewed their membership with the Ellensburg Chamber of Commerce. Derrick Peters has been working hard to appoint students to university standing committees. The BOD is hosting Wellington's Wildfire on October 14, at 5:00, south of Student Village to kick off homecoming activities. The BOD members worked with the office of Civic Engagement on the Yakima River clean up last weekend and are assisting with activities at the SUB/Rec Groundbreaking tomorrow. On behalf of the ASCWU BOD, Mr. Westcoat commended Mr. Corona and his staff regarding parking on campus.

Mark Lundgren:
Mr. Lundgren reported that Carmen Knoke has been working on pulling reports off of PeopleSoft and found some errors in the mini-stats. These errors are being corrected and new reports will be available later today. At the state level, Mr. Lundgren will be attending another accountability meeting tomorrow, and will attend upcoming meetings involving the state cost study and creating a data set for the Higher Education Coordinating Board (HECB) soon. The four areas that the HECB is interested in are: student learning, outcomes, quality and efficiency, and economic impact.

Judy Miller:
Ms. Miller reported that the Board of Trustees will be meeting this Friday, October 8 on campus. They will have board committee sessions in the morning and then the regular meeting will begin at 1:00 p.m.

Keith Champagne:
Mr. Champagne reported that he and Carlos Oncina will be co-chairing the Diversity Council this year. On behalf of the Diversity Council, Mr. Champagne thanked Dr. Street, president's office staff, Nancy Howard, Staci Sleigh-Layman, Dr. Tullos, Rebecca Bowers, Roy Savoian, and Lucas Westcoat and his staff for assistance they provided to the council.

Jan Bowers:
Dr. Bowers reported that she has been receiving feedback from chairs regarding Fall Faculty Day. She added that the chairs are interested in being involved in the Faculty Development Center that is in the very early stages of being established. It was suggested that ADCO meet with representatives from Facilities, Tracy Terrell, Mary Smith, and Dr. Street regarding classroom scheduling and locked classroom policies. Dr. Street will work on scheduling this meeting.

V. Executive Reports

1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that the fifth year interim accreditation evaluation will be held October 18-19. A draft agenda was distributed. Copies of the fifth year interim report are available in the Provost's Office.

2. Vice President for Student Affairs & Enrollment Management
Dr. Tullos reported that the numbers for fall are looking good. A report will be available later today. The financial aid office continues to receive a large volume of calls and employees are handling the issues very well.

3. Vice President for Business & Financial Affairs
Mr. Corona reported that the Music Education Building opening was very successful. The event was well attended and the performances were great. He also reported that all dining venues are open and running at full capacity. They are continuing to monitor Mount St. Helens and a draft announcement for campus has been drafted in case one is needed at a later date. The collective bargaining agreement has been completed and was approved by the Board of Trustees last week. Mr. Corona commended both the management and union teams who worked on this process.

4. Vice President for University Relations
Dr. Baker reported that over 700 people attended the Music Education Building grand opening. It was a tremendous success. The latest Central Today, Washington CEO University Report, and the Daily Record insert regarding the opening of the new Music Education Building were distributed. The feasibility study is moving forward. Dr. Baker added that Homecoming is next week and that the foundation and alumni boards will both have meetings on campus next week.

5. Executive Assistant
Dr. Street reported that the first presidential speaker, Dr. David M. Abshire, will hold a public lecture October 19 at 7:00 p.m. in McConnell Auditorium. The External Diversity Council met for the first time last week. The Cabinet has hired four executive interns and they had their first seminar class yesterday.

6. President
No Report. Dr. McIntyre is attending an Education Summit today at Edmonds Community College.

VI. Information Items

1. University Bulletin items - Mr. Anderson.
Dr. McIntyre is receiving an award from the University of Washington Communication Department. Mr. Anderson will follow up on details regarding this award so a press release can be drafted.

VII. Old Business

No old business.

Minutes

President's Cabinet

Present: Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Elizabeth Street

Guests: Ona Youmans, Shelly Johnson

I. At 10:30: Ona Youmans & Shelly Johnson - Exempt Salaries

Ms. Johnson and Ms. Youmans joined cabinet for a discussion regarding the allocation guidelines for fiscal year 2005 exempt employees.

II. Action Items

1. Approval of Cabinet minutes from 8/25/04
Motion to approve as presented by Dr. Tullos. Seconded by Dr. Baker. No further discussion. Motion carried.

III. Discussion Items

1. List of accomplishments
Dr. Street requested that any additional accomplishments be sent to her by Friday.

2. Intranet - university-wide involvement/use
A new area on the Intranet titled "hot discussion items," will be created for employee conversations rather than by campus-wide email.

3. Letter from Peggy O'Neil, Kittitas County Head Start/ECEAP regarding consideration of leasing land.
Dr. Street explained that we have been negotiating with Head Start for a long time regarding some possible land lease options. Mr. Corona will respond to the letter and let Ms. O'Neil know where we are in the process.

4. Radio KDNA Silver Anniversary Gala
Dr. Baker will follow up on this.

5. Update on Resource 25 - Dr. Street
Dr. Street reported that the Resource 25 group met yesterday. The system is very slow in responding, but Tedd Hansen is working on this process. Catering, dining, conference center, and facilities still are not totally switched over to the system yet. They are still working out the bugs in each of these areas and whether or not the software can do everything it needs to do for these departments. Dr. Street commended the group, and especially Cherie Wilson, on all the work that has been done on this conversion project.

IV. Distribution Item

1. The Road Ahead: Improving Diversity in Graduate Education
Dr. Street reported that the External Diversity Council met for the first time last week. The members of this committee are: Dave Brown, former director of DSHS and former CWU compliance officer, David Wain Coon, Vice President for Student Success at Cascadia Community College, Charrene Gregoire, Real Estate Professional, Bertha Ortega, Assistant Vice President of External Affairs at Heritage University, Mary Place, City of Yakima Council member and former mayor, Dwight Prevo, Corporate Community Development and Government Relations at Wells Fargo and Company, Theodora Strong, Consultant with Ted Strong Consulting, and Frieda Takamura, Human/Civil Rights Coordinator at the Washington Education Association. The group requested some data regarding CWU. These data requests have been assigned to a CWU contact person that the group can then contact for the information they need. The cabinet reviewed the data requests and agreed on the list of contacts.

V. Executive Reports

Provost/Senior Vice President for Academic Affairs:
Dr. Soltz distributed a bound copy of the fifth year interim accreditation report. Cabinet members will also receive a copy electronically to share with people in their divisions.

Vice President for Business and Financial Affairs:
Mr. Corona reminded cabinet members to send feedback regarding the Campus Master Plan to Bill Vertrees soon. He also reminded the group that if they sign Personal Service Agreements, they are required to attend a training session. Please contact Bruce Porter regarding the training sessions.

Executive Assistant:
Dr. Street asked that cabinet members send her their "Progress on Management Objectives" as soon as possible. These are required to be part of our exhibits for the accreditation evaluation on October 18-19. The executive intern seminar schedule was distributed.

Vice President for Student Affairs and Enrollment Management:
Dr. Tullos reported that the numbers for fall are looking good. A report will be available later today. The financial aid office continues to receive a large volume of calls and employees are handling the issues very well.

Vice President for University Relations:
Dr. Baker reported that Mae Jemison has accepted the invitation to be our commencement speaker this year. Besides being a medical doctor, she is an astronaut and was the first African American woman in space. Her lectures motivate, inspire, and encourage audiences. Dr. Baker also distributed the gifts and pledges update. There will be a "Battle in Seattle" debriefing meeting today. If you have any suggestions for next year, please send them to Dr. Baker prior to 1:00 p.m. today.

VI. Information Items

No Information items

VII. Old Business

No old business