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Wednesday, November 17, 2004
8:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Libby Street, Liahna Armstrong, Julie Cloninger, Mark Anderson, Lucas Westcoat, Keith Champagne, Nancy Howard, Jan Bowers, Toni Culjak
Guests: Carmen Rahm, Gail Farmer, Jill Creighton
I. At 8:30 - Carmen Rahm re: Home Page Opportunities (15 Minutes)
1. Approval of PAC minutes from 10/20/04 & 11/03/04
Motion to approve the minutes from 10/20/04 and 11/03/04 as presented by Mr. Corona. Seconded by Mr. Westcoat. No further discussion. Motion carried.
II. Action Items
1. Approval of PAC minutes from 10/20/04 & 11/03/04
Dr. Bowers reported that ADCO met November 1, 2004. The chairs are looking at compensation packages, class scheduling packages, and key issues and building security. She also reported that the HECB site visit on service learning went very well.
2. Sexual Assault Policy - Dr. Tullos & Gail Farmer
Gail Farmer gave some background on how and why some of the changes to this policy came about. She explained that in the Commission's review of the literature regarding best practices with respect to sexual assault prevention, two separate issues emerged. One issue was that universities are being strongly encouraged to conduct ongoing assessments of their sexual assault policies to ensure that they are effective. The other issue was that victim's rights statements needed to be developed. In order to deal with these two issues, two committees were formed: the Assessment Subcommittee and the Victims' Rights Subcommittee. Ms. Farmer added that the changes that have been made to our current policy clearly define sexual assault and consent. Minor changes in the policy are just style changes. Motion to approve the policy as presented by Dr. Street. Seconded by Dr. Culjak. No further discussion. Motion carried. Dr. Tullos will send a final copy of this policy to Judy Miller so it can be included on the agenda at the Board of Trustees meeting December 3, 2004.
III. Discussion Items
1. Policies regarding student travel to conferences - Dr. Street
Dr. Street explained that there are some issues of liability with student travel. Dr. Soltz will discuss this issue with Teresa Kulik. It was decided that Academic Affairs and Student Affairs and Enrollment Management will arrange a joint meeting to discuss whether or not a conduct statement should be developed regarding student travel.
IV. For the Good of the Order
Liahna Armstrong, Dean, College of Arts & Humanities:
Dr. Armstrong reported that the deans are now receiving applications for candidates for reappointment in their second year or greater. This is a very sizable review process. They are also working with the Provost to refine the concept of transforming the university and identifying areas of distinction. They are concentrating on how they might set forth strategic initiatives for the entire university.
Mark Anderson, Director of Public Relations & Marketing:
Mr. Anderson reported that his area is working on finalizing the copy for the President's Annual report. It will then go to the designers for production. The release date will be some time in January. Mr. Anderson added that they are also working on getting new ads and testimonials for the "What's Central to you" logo. He will bring samples of these ads and testimonials for this group to review soon.
Lucas Westcoat, ASCWU BOD President:
Mr. Westcoat reported that the BOD will be attending the National Conference for Student Leaders this Friday through Tuesday. He added that committee appointments are 71% completed now. The S & A committee met and Zack George was elected chair. The ASCWU BOD announced that they are willing to review S & A proposals. Chris Casey, VP for Academic Affairs, is working with Alumni to get the BOD scholarship as an endowment. Mr. Westcoat attended the Chamber Legislative Day yesterday. He was very impressed that the administration and students were unified in their goals. The BOD is working with the Washington Student Lobby regarding tuition waiver authority. They are also continuing research for Student Appreciation Day. The feasibility study was completed and now they are beginning conversations with the House of Blues to assist in an event in collaboration with the Sasquatch event at the Gorge (May 2005).
Jill Creighton, Executive Intern for SAEM:
Ms. Creighton reported that she is working on a project for the Center for Excellence in Leadership (CEL). She is developing a co-curricular transcript for the university.
Judy Miller:
Ms. Miller was unable to attend today, so Ms. Dawson distributed a policy that Ms. Miller would like the group to review. Members of the Cultural Heritage Archives Museum Program Coordinating Committee are proposing that the university adopt a policy that would facilitate the acquisition, recording, maintenance, and disposition of works of fine and decorative art. This is just being distributed today for review. Please send suggestions to Judy Miller. It will be brought back to President's Advisory Council for final approval at a later date. Dr. McIntyre suggested that since it appears to have some overlap with the gift policy, Paul Baker should be involved in this process. The Provost added that Dean Armstrong should also be included in these discussions.
Keith Champagne, Chair, Diversity Council:
Mr. Champagne thanked the President's office staff for assistance with the Diversity Council. They had their second meeting and things are going well. Mr. Champagne also thanked Mr. Westcoat and the BOD on getting students appointed to the committees. He added that they have done a great job getting a more diverse group of students on the committees.
Nancy Howard, Chair, Exempt Employees Association:
Ms. Howard reported that exempt employee committee appointments have been forwarded to the appropriate divisions. She added that changes to the Exempt Employees Code were voted on and approved by the Exempt Employees Association. These changes will go to the Board of Trustees for final approval.
Jan Bowers, Chair, ADCO:
Dr. Bowers reminded the group that faculty are being encouraged to take roll Monday and Tuesday of Thanksgiving week and report it.
Toni Culjak, Chair, Faculty Senate:
Dr. Culjak reported that the Faculty Senate now has a chair elect. Michael Ogden from the department of Communication has assumed this role. She added that the Faculty Senate is working on the process for the faculty evaluations of administrators.
V. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that he is preparing for the fall quarter Faculty Development Day. It is scheduled for Monday, December 6, 2004, and will be held in the SUB. There will be two sessions offered. One session is an interactive workshop with two invited national experts that will discuss "Quantitative Literacy Across the Curriculum." The provost and the deans will facilitate the other session. It will focus on "Transforming the University, Academic Planning, and Areas of Distinction." Dr. Soltz added that the search committees in Academic Affairs are quite active. He has received all of the faculty performance reviews from the Salary Administration Board. The goal is to have these completed by the end of fall quarter. Dr. Soltz attended the Chamber Legislative Day with Mr. Corona and Mr. Westcoat. Discussion items were the capital budget, enrollment issues, and tuition waiver authority. It was a very positive event and CWU was well represented. Ms. Anderson was the moderator, Dr. Street attended the lunch, Jim Huckabay represented the faculty, and Mike Reilly was in attendance to discuss enrollment issues.
2. Vice President for Student Affairs & Enrollment Management
Dr. Tullos reported that on Tuesday, November 23, from 2:00-4:00 p.m. and Wednesday, November 24, from 12:00-1:00 p.m., the CWU Health Center staff will be offering flu shots for any faculty, staff, or student who meets the CDC high-risk criteria for exposure to the flu. Faculty and staff will be charged $10. Students will be immunized for free. The Center for Disease Control website lists the high-risk criteria. If you need further clarification, please call Dr. Art DePalma at 963-1874 or Bob Trumpy at 963-1876. Dr. Tullos also reported that SAEM is working on a prescription drug discount card through the Health Center.
3. Vice President for Business & Financial Affairs
Mr. Corona reported that the new parking lot north of Starbucks will open Monday, November 22. This will add 121 parking spaces to that area of campus. Mr. Corona added that BFA is currently reviewing all of the dining venues for next summer. One idea is to open a new venue north of campus with a mobile kitchen to assist with handling some of the dining needs for the camps this summer.
4. Vice President for University Relations
Ms. Cloninger reported for Dr. Baker. Fundraising goals that were established last year are ahead of the mark. She added that they are working on the university's case statement for the campaign. She met with Dr. Soltz earlier this week to identify the umbrella categories for the statement. The categories are: student support, faculty enhancement, campus enrichment, and university library enhancement. The categories will be submitted to the president and the Board of Trustees for final approval.
5. Executive Assistant
Dr. Street reminded the group to get all of their external advisory boards and memberships for all of them to her as soon as possible. Next year's Presidential Speaker Series will kick off with Peter Yarrow of Peter, Paul, and Mary.
6. President
Dr. McIntyre reported that she attended National Philanthropy Day yesterday. We honored David Corning and Sally Behnke. She added that she attended a National Association of Corporate Directors (NACD) event while in Seattle.
VI. Information Items
1. University Bulletin items - Mr. Anderson.
VII. Old Business
Wednesday, November 17, 2004
10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Libby Street, Julie Cloninger
Guests: Mark Lundgren, Shelly Johnson, Becky Gubser
I .At 10:30 - Mark Lundgren, Shelly Johnson, Becky Gubser re: Cost Study (get copy of document from shelly)
Mr. Lundgren, Ms. Johnson, and Ms. Gubser had questions on how to allocate the costs for the cost study. The cabinet reviewed the document and clarified the questions regarding the allocations. The data presentation on the cost study will be scheduled for the December 8 Cabinet meeting.
II. Action Items
1. Approval of Cabinet minutes from 10/20/04, 10/28/04, 11/3/04
Motion to approve the minutes from 10/20/04, 10/28/04, and 11/3/04 as presented by Mr. Corona. Seconded by Dr. Tullos. No further discussion. Motion carried.
III. Discussion Items
1. Employee Professional Development Policy
This policy is being brought forward by Nancy Howard. The cabinet is being asked to review the document and send questions or suggestions to Dr. Street. Ms. Dawson will schedule a 30-minute presentation for Ms. Howard to address the Cabinet on questions or concerns they may have regarding this policy.
2. OFM - Higher Education Enrollment Reporting
Dr. McIntyre explained that Mark Lundgren is our representative on the Enrollment Reporting Task Force. This document basically outlines recommended modifications to the Public Centralized Higher Education Enrollment System (PCHEES) to be adopted by Fall 2005.
3. Summary of Cabinet Retreat
Dr. Street gave a brief summary of the items discussed at the Cabinet retreat on November 10, 2004. The winter quarter retreat will be scheduled for some time in February 2005.
IV. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that the Chamber Legislative Day was very positive.
Vice President for Business and Financial Affairs:
Mr. Corona reported that the dining venues on campus have had a tremendous load this quarter and will continue to have this load for the next 18 months. Due to this additional load, they are doing some upgrades on some of the kitchen equipment and stepping up the cleaning process to handle some of the issues. Mr. Corona also distributed the SAFARI Project update that will be going to the Board of Trustees on December 3, 2004.
Vice President for University Relations:
No Report.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that the S&A presentations are tonight. Mr. Champagne will be representing SAEM at these presentations. Enrollments/applications for Fall 2005 are looking good.
Executive Assistant for Policy and Planning:
Dr. Street reminded the group to get their External Diversity Council data back to her as soon as possible.
President:
Dr. McIntyre reported that the Cabinet needs to discuss and develop a mechanism for developing one plan for all divisions. She encouraged the Cabinet to read the plans that are complete. Conversations will continue on this process.
V. Distribution Items
1. National Postsecondary Education Cooperative - IPEDS Data Feedback Report: 2004
VI. Old Business
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