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Wednesday, July 21, 2004
8:30 a.m. - Barge 412
Jerilyn McIntyre, Linda Beath for Dave Soltz, Jan Bowers, Liahna Armstrong, Kevin Kimball for Rich Corona, Paul Baker, Libby Street, Charlotte Tullos, Toni Culjak, Judy Miller.
Dr. McIntyre welcomed Toni Culjak to her first official PAC meeting as this year's chair of the Faculty Senate.
This will be Barbara Hodges' last PAC meeting. She has accepted a position as the new assistant to the provost. Dr. McIntyre thanked Barbara for her service in the President's Office and wished her well.
1. Approval of the PAC minutes from 5/19 and 6/2/04.
Motion to approve as presented by Dr. Baker. Seconded by Dr. Tullos. No further discussion. Motion carried.
2. Academic Fee Policy (from May).
This policy had originally come forward in May. Motion to approve as presented by Dr. Street. Seconded by Dr. Tullos . No further discussion. Motion carried.
Ms. Miller will be researching the Dr. Bowers' question of whether or not the timeline for fee approval can be sped up or go to the Board for approval more than once per year.
3. Non-discrimination policy wording change.
Teresa Kulik advised that we could insert this language into the policy without setting a problematic precedent. Nancy Howard was quoted as saying that there are no collective bargaining issues with this policy change, and Dennis Defa has advised us that the union was very supportive of this change.
Motion to approve as presented by Dr. Armstrong. Seconded by Dr. Culjak. No further discussion. Motion carried.
4. Determination of essential functions and personnel.
A draft of this policy came forward from HR. Dr. Street made a few edits, which are noted in red. This request was originally made to HR at the time that we were dealing with the good judgment policy for university closure last year. The definition of essential personnel and the circumstances under which positions are deemed essential in an emergency need to be in the policy.
Motion to approve as presented by Dr. Street. Seconded by Mr. Kimball. No further discussion. Motion carried.
1. Release time to attend CWU academic classes, presented by Nancy Howard.
This new proposal would provide the opportunity for employees to take up to eight hours of coursework for professional development per quarter without makeup of time, at the supervisor's discretion. Our policy says that employees must make up the time if they take classes. This is a barrier to supervisors who want to provide the best training possible to employees. CWU is the only university that requires employees to make up class time , regardless of the purpose of the class. Ms. Howard is suggesting that employees be allowed to take classes as a form of professional development. This is the current policy at several of the other state universities.
The group made several suggestions for improving the language in the draft policy. Development of two separate policies, one for discretionary classes and another for professional development, was specifically suggested. Dr. McIntyre asked Mr. Kimball to follow up with Dennis Defa on this proposal. Nancy Howard will work with Mr. Kimball. This issue will come back for further discussion.
2. Revisions to University Committees.
The policy for three committees has been revised. This is the first reading of the new language. Center for Teaching and Learning advisory committee, p. 6. A pending change to rename the Departments of Teacher Education Programs and Curriculum and Supervision as the Department of Education will cause some further changes to this draft. (However, the name change needs to come to PAC for approval before it is finalized and this policy comes back for approval.) Second, the Development Priorities Committee p. 7 membership has changed in that all of the deans serve on the committee, rather than one dean being a representative. A new committee, the Enterprise Information Planning and Data Integrity Group on p. 8., has been established.
Dr. Culjak brought up several points about the structure of and reporting by university committees.
Dr. Bowers suggested an orientation for committee chairs be held in the fall so that they understand the expectations. Dr. McIntyre agreed that this is a good idea and this will be worked on. Absences are a particular problem with some committees. The policy will be revised to include a percentage of absences allowed and the subsequent consequences.
Judy Miller
The draft agenda for the Board of Trustees August retreat was distributed for review. The discussion item on employee issues is meant to be very broad. There was also a question about developing a policy regarding children in the workplace. Ms. Miller will work with Dennis Defa on this to ensure that collective bargaining issues are incorporated into the policy development process.
Mark Lundgren
The junior transfer FTE calculation process used by OFM was discovered to be inaccurate. Mr. Lundgren is working with OFM to correct this formula and will keep the PAC informed as to the status of the issue.
Liahna Armstrong
The deans are working on catch up projects at this time and recently had a retreat with the Provost. They discussed budgets, program review, and accreditation. Academic Affairs is in the process of getting the academic units ready for the year and is in good shape at this point.
Toni Culjak
A liaison is working with the Faculty Senate Executive Committee and the union on faculty collective bargaining, particularly with issues of code. The Faculty Senate is also working with the provost on Faculty Development Day and possible changes to the final exam schedules. The Executive Committee is meeting today. Dr. McIntyre noted another issue that the FSEC may want to consider is the faculty representaion at PAC. The Senate Chair is a designated member of PAC. With the creation of the faculty union, this may need adjustment on items such as: who will attend? Dr. Culjak will take this under consideration.
1. Provost/Senior Vice President for Academic Affairs - Dr. Beath
The series of summer freshman orientations is complete. Academic Affairs is making sure that adequate sections are offered to cover the large freshman class. Dr. Daniel Madsen, the new Director of Testing and Assessment is now on campus. Tomorrow at HECB meeting the HECB should approved the review committee's recommendations for High Demand proposals. We have three that are being recommended: Construction Management, REM and Law & Justice. There will be 40 first year FTEs and 44 FTEs in the second year. The total funding is $327K.
A Yakima organization called For a Better Tomorrow is trying to address the economic downturn in Yakima area and has put together an informational pamphlet about the educational opportunities that are available to address this issue. An ad for CWU-Yakima is the centerpiece of this pamphlet.
2. Vice President for Student Affairs & Enrollment Management - Dr. Tullos
University student housing only has 16 spots left. There was a recent article in The Daily Record about housing being full. Freshmen orientations are going great. Parents have been very appreciative about the orientation process. Seven hundred students and parents are expected for transfer orientation. Academic Affairs has come through with adequate class sections.
The swimmers have formulated a co-ed club sport. Dr. Tullos is still working with the wrestlers on forming a club sport as well.
HEP and CAMP grants have received major cuts from the federal Department of Education. The Transition to Success program is in place and mentors have been identified across campus.
3. Vice President for Business & Financial Affairs - Mr. Kimball
Construction of the SUB/Rec went out for bid Monday and the bid opening will be in August. Bids are also going out for Nicholson, East Parking and Sue Lombard very soon. Replacement of the old trash compactor near Davies Hall will cause more trenching for water and electrical work. The food service warehouse contract has been signed.
Check 21 is a new law banking changes effective 10/04, which involves an electronic substitute check that is created to reduce "float" time with check processing. Eventually all personal and business accounts will be encouraged to go fully electronic. This will affect CWU's business accounts. Security liability is a major concern. Business Affairs is looking at software that allows CWU to accept on-line payments. However, it may lead to a fee situation due to the expense of processing.
4. Vice President for University Relations - Dr. Baker
The searches for the senior development director and college development officer are progressing. The COB-Library develop officer is starting in August. The Foundation has received a donation for a scholarship for elementary education teachers - a cash gift $250K and a planned gift as well.
Dr. Beath noted that the great-granddaughter of William O. Douglas will be attending CWU in the fall.
5. Executive Assistant - Dr. Street
Dr. Street had a question on the advertising for the Battle in Seattle and will contact Jack Bishop. She is working on the first draft of the accreditation report with Dr. Beath.
6. President - Dr. McIntyre
Budget letters were sent to the divisions by July 1. Base and one-time money has been distributed. On the whole, in the absence of state support, we've been able to deal with the additional sections needed to accommodate the increased enrollment fairly well.
Last week Dr. McIntyre and a small delegation visited with the tribal council of the Colville Nation. The visit was very helpful. CWU should be able to have some sort of gathering on campus in fall of Colville, Yakama, and Umatilla Nations for the signing of a memorandum of understanding related to student recruitment and programming. Dr. Culjak noted that there is a proposal currently in process for a Native American Studies minor.
Dr. McIntyre is speaking to the Rotary Club of Yakima tomorrow on CWU.
An announcement has been made regarding the creation of the Blue Ribbon Commission on Athletics. Their charge is to develop an overall plan for athletics and physical recreation at CWU. The commission will start meeting in the fall.
The Deborah Butterfield's horse sculpture, 'Wickiup' will be lent to a special art show of the artist's work at WSU. It will be absent from the lawn west of Mitchell Hall from August through October.
1. University Bulletin items - Mr. Anderson.
2. C/PAC schedule AY05 distributed.
Wednesday, July 21, 2004
10:30 a.m. - Barge 412
1. Approval of the Cabinet minutes from 5/19 and 6/2 (as part of PAC) 5/26, 6/9 (Cabinet only).
Motion to approve as presented by Dr. Baker. Seconded by Dr. Street. No further discussion. Motion carried.
1. Report on Music Building Grand Opening - Ms. Hodges.
The ceremony is scheduled for Sunday, October 3, 2004. The planning committee has been meeting for several weeks now. The Music faculty have developed the artistic part of the program and the committee is working on the logistics and the official ceremony. The festivities will begin with a performance by the marching band, followed by a ribbon cutting ceremony, an open public reception with student performances in several of the recital halls, and a finale faculty performance of American classics in the concert hall. The many preparations are underway and planning will continue through the summer.
2. Scheduling of quarterly Cabinet retreats for AY05.
Ms. Hodges will schedule one Cabinet retreat per quarter.
Provost/SVPAA - Dr. Linda Beath for Dr. Soltz
Dr. Beath will attend the HECB meeting tomorrow. She is reading the new draft of strategic master plan for higher education.
VPUR - Dr. Paul Baker
The Legacy Society is a Foundation club level designated for those who include CWU in their wills. Jen Gray is working on increasing the visibility and benefits for membership. Membership has doubled in the last year and it's hopes that it will double again next year. A club letterhead, logo and a membership pin is being designed. Drafts were brought forward for the Cabinet's opinion. Dr. Baker will follow up.
Dr. Baker wanted to remind everyone that the University Bulletin published once per month in the summer and twice per month during the academic career.
Campaign feasibility study candidates are being reviewed. A selection announcement should be made shortly.
The Veterans Wall in Barge Hall needs some maintenance. Dr. Baker has some ideas for managing this display and he will follow up on Dr. McIntyre's suggestion.
The Development Office will make an effort to educate the campus on our naming policy again. Apparently, the policy is not widely enough known and some difficulties have arisen.
No report:
Dr. Tullos, Dr. Street, Mr. Kimball. Dr. McIntyre discussed the Information Items (see below).
1. Memo:
Use of Public Funds/Facilities, From James K. Pharris, Senior Assistant Attorney General, 6/10/04.
This is very important vis--vis election issues and League of Education Voters Initiative. The document will be put on the campus intranet with a memo to campus that it's there with a hard copy to Toni Culjak. Dr. Baker will take care of this.
2. Article:
Diversifying Campus Revenue Streams: Opportunities and Risks. American Council on Education Center for Policy Analysis.
This is helpful to planning for transforming the university. This article talks about a number of ideas that would be important to campus development.
3. Article:
Homeland Security and the American Campus, by Scott Jaschik. AGB Priorities, Number 23, Spring 2004.
It would be helpful to have Steve Rittereiser and members of the Problem Solving Group report to Cabinet about what's being done on campus to respond to Homeland Security issues. An update to Cabinet will be scheduled and perhaps a report to the trustees.
1. Copying policy for campus.
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Minutes approved.
Jerilyn S. McIntyre, President
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