Minutes

President’s Cabinet

Wednesday,June 9, 2004

8:30 a.m. – President's Office

Jerilyn McIntyre, Dave Soltz, Charlotte Tullos, Libby Street, Paul Baker, Rich Corona

I. Discussion Items

1. FY05 Budget requests.

The budget requests will be discussed individually in the regularly scheduled one-on-one meetings this week.

2. At 9:00: Brittany Faulkner status report on the Family Resource Center initiative.

Dr. Street and Ms. Faulkner presented jointly.

The family resource initiative emerged from three conversational strands on campus that began to take shape two years ago. One strand related to the kind and sufficiency of services for children, teens, families, and seniors in the Ellensburg community and the university’s role as a service provider. The second was in response to requests from two service providers in the community – the Ellensburg School District’s Developmental Preschool and Head Start/ECAP – to relocate to our campus. The third was a desire to identify, align, and support academic programs, faculty scholarship, and community engagement related to children and families. The family resource initiative was conceived of as a campus-community collaboration that would be mutually beneficial to the university and the community. As a part of this effort, five competitive faculty fellowships have been set aside to support faculty who are interested in seeking external funding for research, development, and training grants. These

Next steps: a needs assessment for the community, how to get continued funding for overall project coordination, and leadership for the project. A discussion of these long-term issues will be arranged with the appropriate administrators and faculty.

3. At 9:30: Carmen Rahm computer replacement policy for campus.

The Cabinet had discussed the possibility of developing a policy for computer replacement at the last retreat.

Historically, desktop computer replacements have been left up to the individual department, based on departmental funding and needs. Old computers, even though they still function, can have a significant negative, but unseen, affect on the overall system. An estimated 1,500 computers currently on campus are over six years old. An additional 1,000 computers are estimated to be at least 4 to 5 years old. Mr. Rahm reviewed reasons why it is important to improve the replacement life cycle for computers, and the overall goals and assumptions of the plan. Mr. Rahm also reviewed the budget needed to implement the plan and discussed ways to come up with the needed funding.

ITS is currently working with Dell and IBM to offer a program where students can purchase laptops at a significant discount. The campus is also implementing wireless access in phases. These may combine to encourage students to buy or bring in their own laptops and thus create virtual labs. This may eventually reduce the need for university maintained computer labs.

The state has a loan program for funding for computers and other technical equipment. As an option, Mr. Corona distributed a payment schedule to demonstrate what the cost of borrowing funds for this program would be. Grants, lease arrangements, and other funding options are also being explored.

Dr. McIntyre characterized this presentation as a very careful explanation of the problem. She asked for an equally detailed explanation of a proposed solution, to be presented to the Cabinet sometime later this summer.

4. State of the University Address, 9/29.

Dr. Street reminded the Cabinet about her memo to the deans regarding reporting on the highlights to be incorporated into the State of the University Address and Dr. McIntyre's Yakima Rotary speech in July. The State of the University Address is a report to the university, while the Rotary presentation will be a more streamlined message regarding CWU strengths. Dr. Street will draft an outline and send it to the vp's as a framework.

5. University Committees.

Dr. Street asked the vp's to look at the University Committees list to make sure the duties, process, etc., are correct for the committees reporting to each vp.

6. Diversity Report.

A draft of the memo to Keith Champagne was reviewed. Work is in progress on several recommendations.

II. Executive Reports

Dr. Dave Soltz – Provost/SVPAA

The honors convocation is 6/11. The stage setup is somewhat different, but it looks very nice.

The site visit from the Murdock Trust went very well. There is some work to do on the proposal, but items are relatively minor and can quickly addressed. The final funding decision should be known in July or August.

There are several employment items to report on. Professor Michael Chinn will be the new associate dean in CAH. Campus interviews for the Director of Testing & Assessment are underway. Dr. Soltz is overjoyed to report that 116 applicants for his administrative assistant position were received and 14 phone interviews are coming up.

The BOT Academic Affairs committee has a long agenda for this meeting, including: two bachelor’s of applied science degrees, an update on program review, Dr. Quirk’s graduate studies and research report, the Salary Administration Board’s report on salary issues, and the faculty evaluation process (retention, tenure, promotion).

The faculty representation election process is moving forward. Ballots have been distributed. Several groups are making calls encouraging faculty to vote.

The Dean Hall renovation pre-design has been very costly.

Dr. Charlotte Tullos – VPSAEM

The weather for commencement is predicted to be good: sunny and 69 degrees. Registration is completed. Enrollment is closed, however the count is down on continuing freshmen by 48.

The BOT Student Affairs committee will discuss athletics and club sports.

Mr. Rich Corona - VPBFA

Copies of the final closing memorandum for the SUB/Rec bonding were shared with the Cabinet. The actual closing will occur tomorrow.

Mr. Corona also shared copies of a newspaper article on new parking garage built at Bellevue Community College, which cost $13M for 764 spaces, or $17,000 per stall. This is an information item only, as questions about the feasibility of building a parking garage are asked often.

Long term planning for the Old Boiler Plant and Duplicating was discussed.

BOT Resources committee will be updated on collective bargaining, SUB/Rec bond closing and progress. A potential warehouse purchase will be discussed.

Dr. Paul Baker – VPUR

CWU's contract with the Chamber of Commerce for the information kiosk was reviewed. Dr. Baker will follow up with Alan Walker.

The annual Rodeo Parade is Saturday, September 4. All of the Cabinet is invited to be on the Alumni float.

The search for the Senior Director of Development is on a fast track. Five applications have already been received. The search for the school based development officers is coming to a close.

The sale of the Foundation’s Hood Canal property fell through.

Dr. Libby Street – Executive Assistant

The Athletics Blue Ribbon Commission suggested membership/constituencies was discussed.

A visit to the Colville Nation is tentatively scheduled for 7/13. A preplanning meeting will be arranged.

Dr. Jerilyn McIntyre – President

Dr. McIntyre acknowledged that the campus decorations look great, flowers and banners, etc.

A loan consolidation program for new graduates is being offered through the Alumni Association. Dr. Street and Dr. Baker will be working on exploring related issues and proposing a solution.

BOT President’s Report will include a discussion of the proposed budget and salary distribution, and a celebration of SOURCE and military personnel.

III. Information Items

1. COP memo on preliminary salary data info.

IV. Old Business

1. Copying policy for campus.

______________________________________

Minutes approved.

Jerilyn S. McIntyre, President

/bh