Minutes

President's Cabinet

Wednesday, April 21, 2004

8:30 a.m. – President's Office

Jerilyn McIntyre, Dave Soltz, Libby Street, Rich Corona, Paul Baker, Mike Reilly for Charlotte Tullos

I. Action Items (none)

II. Discussion Items

1. Planning for Hispanic Leadership meeting 4/28. Dr. Street and Mr. Reilly will work together on the structure of the meeting. The preliminary agenda that the group developed included: report on recruiting and admissions, mentoring, retention and graduation rates, introduction of the GEAR UP program, updates since the last meeting two years ago, and future plans.

2. Format for Student Employee of the Year Appreciation Ceremony.

Dr. McIntyre asked that SAEM review the arrangements for this program. Mr. Reilly will follow up.

3. Finalization of Job Shadow itinerary for 5/5/04. The Cabinet approved the schedule. Ms. Hodges will be making final arrangements.

4. Plans for commencement speaker. Dr. Baker and his staff will be handling the arrangements for Dr. Sulton. Publicity will be arranged soon.

5. Board of Trustees agenda for 5/7/04. There will be a committee of the whole prior to the afternoon meeting. There are many details for the SUB/Rec and statewide capital projects list that need to be discussed. Strategy and details for the meetings were reviewed. Ms. Miller will be making final preparations.

6. At 9:00: Shelly Johnson re: budgets.
Preparations for next week's Budget Advisory Committee meeting were reviewed. The focus of the meeting will be on revenues available and recommendations for distribution of funds for FY05. Ms. Johnson distributed budget-planning documents, which were discussed in great detail in terms of priorities and funding strategies. Ms. Johnson will be redrafting these materials based on today's conversation, and preparing for the BAC presentation.

7. Question from Councilman Obie O'Brien re: Independence Day celebration.
Referred to Mr. Corona for response.

8. Memo dated 3/23/04 from Eric Galbraith, Chair of the Equal Opportunity Committee re: the proposal to change the language in the university's discrimination policies to add "gender identity/expression." This will go forward to PAC for discussion and approval, with one minor wording change to, "gender identity and expression."

III. Executive Reports

Dr. Dave Soltz - Provost/SVPAA

Tomorrow, 4/22, the provost will be meeting with the transfer and articulation committee. At the meeting for the Northwest Academic Forum, the session on libraries in the digital age was very informative. The Orbis Cascade alliance model is probably the best in the Northwest. The escalating cost of serials and databases is an almost insurmountable problem in many universities. University consortia for purchase of serials and database are being examined as a means to cope with rising costs. Libraries are definitely continuing to evolve in the direction of electronic information storage and access, rather than printed materials.

Linda Hoff will be sending her list of honor societies to Dr. Street. At Honors Convocation only university-wide honor societies will be highlighted, rather than all the individual department honoraries.

The provost is working on the future of the McNair scholars program. Some McNair services will be incorporated into the Douglas Honors College and the DHC will recruit a more diverse student population. When McNair funding is made available again, CWU will certainly be submitting a grant proposal.

The meeting on high demand courses is Friday, 4/30.

The COTS dean search is almost complete and an announcement should be made shortly.

The deans have prepared a draft document on the role of university centers that the provost is reviewing. A faculty wide discussion on the centers of excellence is under development.

Mr. Rich Corona - VPBFA

The BFA staff has been working on due diligence for the SUB/Rec bond issuance over the last week. This is the final part of the process. Mr. Corona will be discussing the status of the process with the Board of Trustees at the May meeting. The lawyers for the bond issuers were on campus yesterday to discuss all the issues involving due diligence.

Another CWU employee has been selected for the Washington State Extra Mile Award Winner this year. The presentation will be 4/29. This is CWU's fifth winner, which is very exciting.

At their exit conference, the state auditors noted a couple of cash receipting issues that are being worked on.

Dr. Paul Baker - VPUR

Dr. Baker will be arranging for Mountain Star to make the same presentation to the Cabinet and Deans that they made to the Hospital Board.

Dr. Baker is also collecting Athletics data for the president's meeting with the Board of Trustees.

The Shoudy Trust was liquidated and the funding has come in to the Foundation. The Shoudy's were one of the founding families of Ellensburg.

Mark Anderson will be representing University Relations at the Fireside Chat 4/26.

Dr. Libby Street - Executive Assistant

The draft list of the administrators was distributed for review and comment.

A response to the Diversity Council report is being drafted.

The celebration for the Brown vs. Board of Education anniversary is scheduled for 5/11.

Ideas for next year's Presidential Speakers Series 2004-05 are being explored.

Mr. Mike Reilly - for VPSAEM

May 1st is the application deadline for freshmen. The first 800 freshmen award letters went out in early April, but Financial Aid is now experiencing glitches in getting the second batch out for transfers. PeopleSoft technicians are working on this.

The 2004 Indian Country Week is May 10-14. Activities will include a salmon feed and Native Voices program. The Black Student Union is hosting an invitational that same evening, with 40-50 students expected.

The admissions standards group is working with the HECB and COP. This policy discussion and work may be eventually folded in to a much larger K-16 discussion. New view books were distributed.

Dr. Jerilyn McIntyre - President

The annual ASCWU-BOD dinner with the President is tonight. The next meeting of the GNAC is mid-May.

IV. Information Items

1. Note: Fireside Chat is 4/26.

V. Old Business

1. Equipment replacement policy.

2. Copying policy for campus.

3. Overall management of computing support and resources on campus.

4. Campus tree management plan.

____________________________

Minutes approved.

Jerilyn S. McIntyre, President