Minutes

President’s Cabinet

Wednesday, April 14, 2004

8:30 a.m. – President’s Office

Jerilyn McIntyre, Dave Soltz, Charlotte Tullos, Libby Street, Rich Corona, Ralph Phillips for Paul Baker

I. Discussion Items

1. At 8:30: Don Diebert – EIS update: SAFARI project status, FMS upgrade plan.

Mr. Diebert presented a status update and budget on SAFARI and an introduction to the FMS upgrade. A SAFARI project update handout with highlights for April and May was distributed. Financial Aid awards were packaged and letters processed as of 4/8. Conversion of 1.9M records was completed with only 12 errors. Transfer credits are now processed on SAFARI. On-line self-service is now available to students. A “stress test” of the registration system is scheduled. Training and hands-on classes for staff and faculty are under way. Both the student and faculty SAFARI web sites will have on-line, step-by-step guidelines.

FMS will be upgraded to a web based system. The work begins now, with the upgrade to version 8.8 occurring in May 2005. The look and navigation of FMS will be the same as Human Resources and Student Administration systems. Both PC and Mac users will have access to FMS via Internet Explorer. Business processes will be simplified with on-line requisitions, charge/credits, etc. This is the start of a long-term effort to replace time-consuming, paper-based processes.

2. Transforming the University memo – follow up on current status.

Dr. Street will be meeting with Ms. Johnson on numbers related to early retirement and cyclic leave and will send to the Cabinet.

3. At 10:00: Capacity Update with Ann Anderson – Dr. Soltz.

Shelly Johnson and Doug Ryder will be our team to discuss the reporting methodology with Olympia staffers regarding campus building capacity. CWU will be recommending several categories of reporting to clarify academic space usage. The difference between fiscal capacity and physical capacity was defined, concepts which are not always understood by lawmakers. The universities need to strongly make this case in Olympia.

The provost and his team will begin data collection on the 2004 High Demand Enrollment RFP and reporting on Transfer and High Demand FTE allotments.

A number of other legislative issues were also briefly touched on.

4. Commencement script.

There was a request to have distinguished employee’s sit on the platform at graduation. Due to limited room, distinguished employees will be placed in the front row of the audience and all will be recognized. Other ceremonial points were fine-tuned as well. Booking of the speaker is being wrapped up. University-wide honorary societies will be acknowledged at honors convocation.

5. Memo from Kittitas County WorkSource re: 3^rd Annual Job Fair, April 29.

Mr. Corona and HR staff will be representing the university.

6. Letter from CSU-Stanislaus re: support for the Ethiopian-African American University.

The provost will ask Michael Launius to look into this prior to making a decision. On the surface, it appears to be an opportunity to support a beneficial project.

7. 2004-05 Catalog text.

Dr. Street reviewed the draft information. Administrators who have departmental tenure will be listed in the catalog as departmental faculty and in the university-wide list. The vp’s were asked to send any final changes to Ginger Linnell immediately.

II. Executive Reports

Dr. David Soltz – Provost/SVPAA

The OISP will be audited this Friday, 4/16, for SEVIS compliance. SEVIS is the federal system for admitting and tracking international students. UESL enrollment increased somewhat this spring. Mr. Horowitz and Mr. Reilly are planning a recruiting trip to Taiwan this summer.

The New York Times student readership program will not be continued. Dr. Tullos will notify the New York Times that the subscription will end after spring quarter.

The COTS dean search is in the final stages. The committee will be submitting its report on Friday. Ms. Annie Klindworth has been hired as the new secretary senior in the Provost’s Office. The search for the executive assistant is being initiated. Ms. Judy Miller is chairing the search committee. Dr. Soltz is hoping for that person to start 7/ 1.

Transforming the university discussions are continuing. An open faculty forum will be held.

The provost will be traveling to the NW Academic Forum, a group that is mostly comprised of western states provosts. The focus of the conference this year will be on libraries and sharing information among “low-density” states.

Mr. Rich Corona – VPBFA

The Moody’s visit went well yesterday, 4/13. There will be some follow up necessary, which is normal. The overall response to our information and presentation was very positive. More planning will be done in terms of the timing on the bonding, rising cost of materials, and changes in interest rates.

The May Board of Trustees meeting has a lot of information coming forward on SUB/Rec bonding and capital projects. A committee of the whole meeting will need to be arranged.

Margaret Smith has brought forward an internal control issue with processing the payroll that will need to be addressed. She is working with Payroll staff on this.

The CWU-Pierce Co. grand opening is 4/30.

Dr. Charlotte Tullos – VPSAEM

Dr. Tullos wanted to compliment Mr. Corona and his staff on the excellent organization of the Moody’s visit. Many people worked very hard to put that all together and the visitors were obviously well satisfied with the presentation and content.

The Transitions to Success program has always maintained that dual enrollment of a student between the community colleges and universities cannot be done. However, Dr. Tullos obtained several models for such a program at the NASPA conference. She will be discussing this issue with the group to explore the possibility that these models could be applied in Washington State.

Eighty students are on suspension right now. Enrollment is still up approximately 460 over this same time last year.

The S & A funded an accounting position for the 522 Fund and SUB/Rec project.

Vincent Tinto is a candidate for the consultant position for review of retention programs. Dr. Tullos will be meeting with him to discuss the project.

Mr. Ralph Phillips – for VPUR

University Relations will explore using the faculty/staff Intranet to disseminate campus information, in addition to the University Bulletin.

Dr. Libby Street – Executive Assistant

The planning committee is moving forward with Brown vs. Board of Education celebration. Ms. Street is looking into the process for gaining permission for showing films on campus and copyright issues. She is working with David Kaufman on this.

Dr. Jerilyn McIntyre – President

The alumni events that Dr. McIntyre attended in Washington D.C. were very good. The Congressional visits went well. She was impressed and encouraged by the conversations with Doc Hastings, Maria Cantwell, and Patty Murray. The AASCU Conference was very useful. The Workforce Training Investment Act is one piece of legislation that is very pertinent to CWU programs. Dr. Street will develop a response to this legislation and work with Agnes Canedo on several other cost of education related issues that were brought up at this conference.

III. Information Items

1. Note: The spring quarter Fireside Chat is 4/26.

IV. Old Business

1. Equipment replacement policy.

2. Copying policy for campus.

3. Overall management of computing support and resources on campus.

4. Campus tree management plan.

______________________________

Minutes approved.

Jerilyn S. McIntyre, President

/bh