Agenda

President’s Cabinet

Wednesday, February 11, 2004

8:30 a.m. – President’s Office

Jerilyn McIntyre, Dave Soltz, Charlotte Tullos, Libby Street, Paul Baker, Rich Corona

I. Action Items

1. Approval of Cabinet minutes from 1/28/04.

Motion to approve as presented Dr. Soltz. Seconded by Mr. Corona. No further discussion. Motion carried.

II. Discussion Items

1. At 8:30: HECB study for cost of instruction per student FTE with Shelly Johnson and Mark Lundgren.

Ms. Johnson explained the methodology that the HECB uses to calculate these costs for each institution. The Cabinet discussed the HECB study in relation to the in-house cost analysis that is currently underway. Dr. Soltz and Dr. Street will be processing the HECB cost analysis information and develop a response to Sen. Phyllis Kenney on the cost of our engineering technology program.

2. Extending library hours on selected holidays – Drs. Soltz & Tullos.

Dr. Soltz discussed this with Dean Peischl. Extending library hours for any purpose would require some additional funding because it necessitates having librarians on duty, rather than temporary or student employees. Further research will be done on the level of demand for extended hours before any decision is made.

3. Fireside Chat on 2/23.

The proposed new format for the broadcast was discussed.

4. Leadership Ellensburg 2/20 – agenda review.

The agenda was reviewed, modified, and finalized.

5. Information technology advisory committee proposed web guidelines and standards – Dr. Soltz.

A draft of the proposed language was presented. The committee is working on some examples of what actual web pages would look like under the proposed standards. Examples will be brought back to the Cabinet in two weeks.

6. New York Times speaker – Dr. Street.

A speaker from the New York Times speakers bureau has been booked to appear on campus. The committee in charge is working out the speaker’s itinerary. He will be on campus for an entire day and will have the opportunity to visit classrooms. The Cabinet offered several suggestions on how to best utilize the speaker’s time on campus. Dr. Street and Dr. Baker will continue to refine the itinerary. A formal announcement will be made shortly.

7. Governor’s Memo re: the Combined Fund Drive 2004.

This year, the CFD chair will be appointed from the University Relations unit.

III. Executive Reports

Dr. Paul Baker – VPUR

The date for the Seattle Symphony’s appearance on campus in fall 2004 may be fluctuating – stay tuned! Work continues on homecoming activity planning. The Battle in Seattle is schedule for 9/25/04.

Dr. Dave Soltz – Provost/VPSAEM

Dr. Soltz is just back from the AASCU conference in Tampa, FL. He highlighted several aspects of the conference. In one particularly interesting session he attended, other executives discussed the level of legislative management of university systems in their home states. Some states are facing mid-year budget reductions, which is a very tough situation for planning. Evidently, the use of internal reallocations as a means to find funding necessary for 1-2% salary increases is very common among universities, due to decreasing state support. The American Democracy project seems to be moving along.

Dr. Charlotte Tullos - VPSAEM

New student orientations are scheduled for next month. SAEM is partnering with Academic Affairs on four videoconferences on the freshmen year experience.

The CollegeNet system continues to work well.

The SAEM division had a great meeting with our new Trustee, Sid Morrison.

SAEM will be sponsoring a political debate on campus and an announcement is pending.

Mr. Rich Corona - VPUR

The elm tree on the corner in front of Barge Hall will be removed soon. Unfortunately, the tree has died and is a hazard.

Mr. Corona agreed that Mr. Sid Morrison has already proven himself to be an excellent choice for our new Trustee. His knowledge of bonding and construction processes is extremely helpful.

The tennis court across from North Hall is being examined for alternative uses.

The CWU logo licensing RFP has gone out and Collegiate Licensing was awarded the bid. This new firm should greatly streamline the handling of our logos and sale of licensed products.

The management of electronic mail records was discussed. This is not currently outlined in policy and should be. Mr. Corona will take this proposed policy through the process.

The January EIS status report was distributed and reviewed.

The Oracle buyout attempt of PeopleSoft is still at a stalemate, however, the EIS staff will continue to monitor this situation.

The executive summary from the report on the condition of the Old Hospital was distributed. Estimated costs to repair the building were included.

A memorandum from OFM outlining criteria for purchasing equipment from capital budgets was distributed. This was intended to be a reference document for budget planning.

Mr. Corona distributed and reviewed the report of Expenditures for FY89 Through FY03 by OFM category: Actual and Adjusted Dollars by HEPI. This is a report that was generated for accreditation and has been maintained as a management tool for examining trends in expenditures.

There will be a Board of Trustees committee of the whole meeting on 2/13 to present the overall status of the financing SUB/Rec. Mr. Corona reviewed the various issues that will be addressed in this meeting.

Mr. Corona will be attending the ICBO meeting tomorrow. The group is scheduled to discuss proposed legislative bills that are of concern and the status of collective bargaining at the different campuses.

Dr. Libby Street – Executive Assistant

A multicultural advisory team is being developed.

Dr. Street is working on confirming the last presidential speaker for the academic year.

The second of the two globalization seminars experienced a few technology glitches that will need to be worked out for next year.

A meeting has been scheduled to discuss funding issues with the childcare program on campus.

Dr. Jerilyn McIntyre - President

There have been several articles in The Daily Record recently concerning the tuition waiver. Dr. McIntyre’s speech to the Chamber of Commerce on 2/10 was well received. Dr. McIntyre spoke with Ellensburg City Officials and they and the City Council are very open to a proposed collaboration with the university on alcohol issues. Dr. McIntyre asked Mr. Corona to bring back a construction timetable update as soon as possible.

IV. Information Items

1. Discuss scheduling of next Cabinet retreat.

The Cabinet will have a retreat after the March Trustees meeting on the SeaTac campus.

V. Old Business

1. Regular report: Enterprise Information Systems update.

2. Equipment replacement policy.

3. Copying policy for campus.

4. Overall management of computing support and resources on campus.

5. Campus tree management plan.

____________________________

Minutes approved.

Jerilyn S. McIntyre, President

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