Minutes

President’s Cabinet

Wednesday, January 28, 2004

8:30 a.m. – President’s Office

Jerilyn McIntyre, Dave Soltz, Charlotte Tullos, Libby Street, Paul Baker, Kevin Kimball for Rich Corona

I. Discussion Items

1. Channel 15 progress report, with David Kaufman.

Dr. Kaufman distributed the Channel 15 Mission and Value Statement. There was some discussion of this document. Several suggestions will be incorporated into a new draft of the document. A number of issues regarding future program development were also addressed. Dr. Kaufman was asked to report back on progress to date in one month.

2. Definition of Essential Personnel Ona Youmans and Dennis Defa.

Developing the definition of essential employees has been a complex process. Human Resources Offices at sister institutions were consulted to broaden the discussion. Core areas of the university must be identified, because “essential” needs may change depending on the severity of the emergency, the time of year, presence (or lack of) students on campus, etc. Some flexibility must be built into the system in order to compensate for this variety of possible scenarios. There are a number of liability issues involved as well, which Dr. Street will review with AAG Teresa Kulik.

Dr. Street suggested one overall policy, with units posting their own list of essential employees depending on the type of emergency. However, Dr. Soltz suggested that a separate policy for snow closure would be prudent, because a closure due to snow is the most likely closure scenario. After considerable discussion, the decision was to have each division develop a list of essential employees for given situations, which will be posted on the web, along with a general statement as to emergency closures.

3. Celebratory calendar – Dr. Soltz

According to Dr. Street, the purpose of this calendar was to include all university-wide celebratory events that university officers need to consider attending. Some college events are generally considered to be discretionary. Dr. Soltz asked that a new draft be created and brought back.

4. Federal legislative briefing sheets – Dr. Street

Senator Murray is on the education and appropriations committees and asked to be kept informed on related issues of importance to CWU. Linda Schactler is working on two pieces for to be sent to Senator Murray: one on CWU with an “info pack” to include items like the President’s Report, Central Today, etc.; the second item will be on national higher education issues and how they impact CWU. Any additional information for these packets should be sent to Dr. Street.

5. Tuition proposal – Dr. Tullos

Tuition changes were decided upon and will be plugged into PeopleSoft immediately.

6. Joint Governing Board meeting 1/29/04

Dr. McIntyre reviewed the agenda for this meeting.

7. The “lodge project” – Drs. Street & Tullos

Mike Reilly has proposed a project to set up an informal, non-university related meeting center for students. The Cabinet specified that this must be funded through donations rather than university funds, but felt that Mr. Reilly could continue to explore the possibility. Dr. Tullos will update the Cabinet as appropriate.

8. Request from the Diversity Education Center - Drs. Street & Tullos

Dr. Tullos will follow up with Bob Trumpy on this.

II. Executive Reports

Dr. Dave Soltz – Provost/SVPAA

Dr. Soltz has testified several times in Olympia recently. Last week, representatives of CWU and WSU were presenting on access issues to the Senate Ways & Means Committee. There is enrollment capacity in terms of buildings, but academic operations are chronically under-funded. Linda Beath presented on remediation this week and spoke last week on accountability. Dr. Soltz will travel to the west side on Friday 1/30, to meet with the faculty at SeaTac. Both he and the president will meet at Pierce Community College/Ft. Steilacoom to look at the new CWU facility and discuss planning.

The academic plan and areas of distinction will be discussed at “town meeting” style sessions with the faculty. The Faculty Senate Executive Committee is on board and supportive of the faculty mentoring and development process.

Dr. Charlotte Tullos – VPSAEM

Overall, enrollment numbers have improved as compared to this time last year, but they have been somewhat impacted by the military call up of the National Guard. This quarter the FTE is 8715. Annualized average is projected to be 8659.

The Transitions to Success program is up and running.

PeopleSoft is moving right along, but there still may be some difficulty with the registration module.

Wildcat Transitions is the new name for the CWU Bridge Program.

The National Collaborative meeting was held in Yakima yesterday. Approximately 12 individuals from Yakima and Ellensburg attended the afternoon community session. The morning session was attended by the Cabinet and focused on university related issues. Dr. McIntyre felt that the morning session went well and most policy issues were fully explored. This series of meetings was an important opportunity for input from the individual four-year institutions and community colleges.

Mr. Kevin Kimball – for VPBFA

Mr. Corona will return on Monday, 2/2. At the ICBO meeting at Evergreen the business officers discussed online travel regulations. A new state contract for an online travel service is being explored as a state web site. UW is tailoring the design for this centralized travel web site for state agencies. The service will offer a comparison between prices, etc., on all of the sights that state employees may now purchase from. This is still preliminary and not fully functioning.

Occasionally, if a student receives financial aid but does not attend classes, there is a recovery of funds issue. The Federal government is now requiring that if you have a student in this situation, it is negligence on the part of the university and the university is 100% responsible for the refunds to the Federal government, not the student. Therefore, CWU must have documentation of class attendance prior to the distributing financial aid. A solution is being worked out.

Audited financial statements will not be available for the Trustees’ meeting in February because the state auditors are considerably delayed. Audited financial statements are needed for the bonding process. Every effort is being made to expedite the completion of statements.

BFA is exploring a debit card program with U.S. Bank as part of the Connection Card. This could provide some extended benefits to students. Dr. McIntyre asked for a proposal to the Cabinet outlining the pros and cons of the program.

Dr. Paul Baker – VPUR

The Foundation Board meeting is scheduled for this Friday, 1/30. A major portion of the time will be devoted to working on concepts learned at the foundation management conference that Dr. Baker and two other board members recently attended.

The Ellensburg commencement speaker is still under negotiation.

In early April Alumni events are scheduled in Washington DC.

Several issues with the template for the CWU web design were discussed.

Dr. Libby Street – Executive Assistant

The budget process bill is in committee. Copies of talking points for any testimony at the legislature or bill responses should be sent to Dr. Street. A meeting with the Yakama Nation on the memorandum of understanding has been arranged.

Dr. Jerilyn McIntyre – President

Dr. McIntyre’s Olympia visits on 1/9 and 1/23 went well. The meetings on the 9^th began with the Wenatchee legislators regarding the project on the WVC campus, which had good support. The president detailed the results of her remaining individual visits with legislators.

Linda Schactler and Ann Anderson will be providing an expanded version of legislative notes on current issues during this session. The Cabinet will be on the distribution list for this summary. Ms. Schactler is also working with BFA on the latest stage of the power pole relocation public forum materials.

III. Information Items

IV. Old Business

• Regular report: Enterprise Information Systems update.
• Debt-ratio policy.
• Equipment replacement policy.
• Copying policy for campus.
• Overall management of computing support and resources on campus.
• Campus tree management plan.

• ________________________________

  Minutes approved.

  Jerilyn S. McIntyre, President

  /bh