Minutes

President’s Cabinet

Wednesday, January 14, 2004

8:30 a.m. – President’s Office

Jerilyn McIntyre, Dave Soltz, Charlotte Tullos, Libby Street, Paul Baker, Rich Corona

I. Action Items

1. At 8:30: Approval of Financial Aid policies with Agnes Canedo

(distributed on 1/7/04).

There are four basic policies that run the Financial Aid Office and that have the biggest impact on students: awarding strategy, cost of attendance, academic progress standards for receiving financial aid, and the return of Title IV funds. The verification policy was also distributed.

Ms. Canedo reviewed each of the proposed changes and the respective rationales. Some modifications are driven by the new PeopleSoft system, others by changes in state or federal law.

Reports on last year’s financial aid disbursements and the financial aid index were distributed. Ms. Canedo noted that approximately $17M in financial aid refunds was disbursed last night.

II. Discussion Items

1. At 9:00: Screening of the second installment of Inside Central, with David Kaufman, Mark Anderson, Chris Smart, and Rick Spencer.

The group watched an abbreviated version of the program. Inside Central is intended to highlight the academics, art, and athletics at CWU. The goal is to produce two installments of Inside Central every quarter. Stories could be repackaged and forwarded to media outlets. There are several other potential uses for segments of this program, e.g., alumni, donors, recruiting, etc. The intent is to be informative and present a variety of activities from the CWU campuses. Long range plans for Inside Central, Channel 15 programming, and other general programming issues were discussed in some detail.

2. 2005-07 Capital Request – Dr. Street

Dr. Street distributed the list that emerged after a meeting with Bill Vertrees, Shelly Johnson, Rich Corona, and Doug Ryder. Dr. Street asked the Cabinet to review the draft list to ensure that it is inclusive.

3. 2003-05 Special Projects Budget Sheet – Dr. Street

The draft list of projects submitted from across the campus was reviewed. Funding, timelines, and other planning issues were discussed. This request is for one-time money.

4. Planning for the National Collaborative meeting on 1/27/04.

The team and travel arrangements were finalized. Dr. Soltz will work with Ann Anderson on strategy options.

5. Format of Retiree Reception, 3/16/04.

The format of the ceremony will be kept the same. This move to winter quarter could become a permanent change, if it works out.

6. Washington Campus Compact – team for 5/6/04 meeting.

Dr. McIntyre, Richard DeShields, Lorinda Anderson, Jan Bowers, a student nominated by Dr. Tullos, a public school teacher nominated by Dr. Soltz, superintendent Greta Merwin or Ted Barkley, City Manager will comprise the team for the 5/6 meeting.

7. Proposed visit by President Ikejima of Asia University, 1^st week of May 2004 – Dr. McIntyre

If his schedule permits, President Ikejima and his staff will be invited to dinner at the President’s Reception Center. Dr. McIntyre asked the Cabinet to start thinking about what we should do to ensure that this official visit is handled appropriately. Some ideas for his visit included meeting with students, a tour campus, and possibly attending a music concert, if one is available. Everything should be done to make his official visit as comfortable and informative as possible.

8. Emergency Closure Statements – Dr. Street.

The draft of the Determination of Essential Personnel was distributed for discussion on 1/28. The draft emergency closure statements were reviewed. A new draft of the emergency closure statements will be brought back to Cabinet next week, 1/21.

III. Executive Reports

Dr. Dave Soltz – Provost/SVPAA

Dr. Soltz is in discussions with the Faculty Senate next week about the faculty salary base. The summer session Budget Advisory Committee meeting is 2/3 at 11:00 in Barge 412. The Senate now receives $100K or 20% of the total summer session revenues. This policy will be changing to $100K or 10% of the total revenues, whichever is greater. This is considered a good incentive for faculty to be involved in summer session.

Immigration interviews for international students as required by the Homeland Security Act are becoming an impediment to international student enrollment. International students must travel to an American consulate before being issued the necessary paperwork. Some interviews have proven to be extensive and somewhat abrasive in nature. This process applies to international faculty as well, even for those faculty and students returning to the U.S. after only a short time on holiday.

Dr. Soltz will be making a presentation on Friday 1/16, to the House Higher Education Committee on high demand enrollments, particularly the career switcher program and the special education with a minor in English as a second language program. CWU was specially invited to present on these two programs. There may be a hearing on remediation coming up at the House Appropriations Committee on 1/27, and Dr. Linda Beath will be presenting at that meeting.

Tomorrow 1/15, there will be a conference call on OFM’s recent data request for salary data for collective bargaining purposes. The data format for the request has changed, thus making it very difficult for universities to comply. This issue is still under discussion at the state level.

Dr. Charlotte Tullos – VPSAEM

Enrollment for winter quarter continues to do well. The annualized average FTE is projected at 8700 for the year. It’s expected that CWU will be overenrolled in the fall. The SAEM staff met with deans and AVP’s on developing the enrollment plan.

The living learning conference held here on campus was very successful, with 60 attendees. Many thanks to Stacy Klippenstein and his staff for all of their efforts in putting this together.

The IM4 event, honoring the late Dr. Martin Luther King, Jr. and starring Blair Underwood is Thursday evening, 1/15.

The audit of the Education Opportunity Center (TRIO, CAMP and HEP) is almost finished. A consultant will be hired to redesign this program.

Dr. Libby Street – Executive Assistant

Dr. Street thanked everyone for their help with the Mary Robinson event.

Dr. Street will be speaking on the family resource center at the next COTS Dean’s meeting.

Next week, Dr. Street will be in Oklahoma doing training for NASC. She will present at AAAS the week after that.

Dr. Paul Baker – VPUR

The Mary Robinson speaking engagement was a tremendous success. The donor dinner raised $4000 to start the endowment for the presidential speakers series. The attendance estimate at McConnell Auditorium was 650-675.

The planning team for the Music Education building grand opening is being put together. The Seattle Symphony may be scheduled to perform at McConnell on 10/13.

Dr. Baker has been meeting with a new Foundation Board member. He and two other members of the Foundation Board will attend a conference on financing small foundations. The endowment for construction management is at $230K in gifts and pledges now, which is close to the $250K goal.

The new senior director of development, Ralph Phillips, starts work on Friday, 1/16.

Dr. Baker is still working on booking an Ellensburg commencement speaker.

Mr. Rich Corona - VPBFA

The Battle in Seattle date is tentatively set for 9/25.

Second quarter travel expense reports were distributed. Overall, travel expenses have been reduced by $37,000, as compared to the same time last year.

The EIS status report as of the end of December was distributed.

A bank of computers has been installed in the Registrars area for students to access information for classes, grades, etc.

Mr. Corona met with ADCO on Monday, 1/12. It was a very good meeting. The chairs had a number of questions on PeopleSoft, Business Office functions, services, and ProCard policies. He encouraged ADCO to invite other directors from the division to attend an ADCO meeting to continue the dialog and answer questions.

BFA is creating an on-line divisional newsletter, with the goal of facilitating communications.

The SEPA process is moving forward on all upcoming projects. A public forum to report on projects status will be held in March.

Dr. Jerilyn McIntyre - President

The format for the new trustee orientation was reviewed. Today’s sessions revolved around the academic affairs subcommittee of the Board. Another half day will be scheduled as soon as possible.

Dr. McIntyre was in Olympia last Friday for meetings with Senator Carlson & Representative McCoy. Both meetings went well.

Preparations for the February Trustees meeting were briefly discussed. Agenda items are needed by 1/29.

Dr. McIntyre is considering the possibility of having Linda Schactler write an update on CWU for the Washington CEO magazine.

IV. Information Items

V. Old Business

1. Regular report: Enterprise Information Systems update.

2. Debt-ratio policy.

3. Equipment replacement policy.

4. Copying policy for campus.

5. Overall management of computing support and resources on campus.

6. Campus tree management plan.

_____________________________

Minutes approved.

Jerilyn S. McIntyre, President

/bh