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Cabinet / PAC : May 19, 2004 Minutes

Minutes

President's Advisory Council

Wednesday, May 19, 2004 8:30 a.m. - Barge 412

Jerilyn McIntyre, Dave Soltz, Paul Baker, Charlotte Tullos, Jan Bowers for Chenyang Li, Mark Lundgren, Keith Champagne, Rich Corona, Libby Street, Liahna Armstrong, Lynne Imamshah, Mark Anderson, Daniel CannCasciato

Steve Rittereiser

I. Action Items

1. Approval of the PAC minutes from 5/5/04.
Motion to approve as presented by Dr. Baker. Seconded by Mr. Corona. No further discussion. Motion carried.

II. Presentation:

1. Don Diebert and Sandy Oftedahl: SAFARI demonstration and Student System "go live" Q & A.
To begin the presentation, Mr. Diebert distributed a handout: Safari Project Update and Demonstration. Safari has been hitting many milestones lately and this stage of the implementation is almost complete. Students are registering on line for the first time this morning. Ms. Oftedahl then began her demonstration on how the students and faculty will see and use the system, though the presentation did focus on the faculty screens. The administrative offices see a much fuller version of the system and all of those screens were not addressed. The student registration is very user friendly and most students do not need to use the instruction pages to work through the system. Ms. Oftedahl demonstrated the screens in the faculty module thoroughly. There are a number of new features that allow faculty to access information on classes, holds, transcripts, credit transfers, and many other records that are useful in student advising. In addition to being able to register on line, students can also access information on classes, grades, financial aid, housing, holds, and many other items.

Internet Explorer is the browser that should be used to access the system. Some faculty are having difficulty because they are trying to use other browsers or have old versions of Internet Explorer. There have been many training opportunities for faculty and staff. There will also be more sessions for faculty in November. September 13 is the date that SIS will be discontinued and Safari will become fully operational.

III. Distribution Item:

1. Academic fees policy, Policies Manual - section 5. (For action on 6/2)
This document clarifies the fees charged to students. (This item was tabled on 5/5 until the Provost could be present to facilitate the discussion.)
The auditor reviewed this proposal. Essentially the policy explains how the fees are to be used. Mr. CannCasciato will send this document electronically to the faculty for their information.

IV. Discussion Items:

1. HECB master plan - Dr. Street.
The HECB will be holding public meetings to receive input on its draft master plan. Dr. Soltz will be attending one of these meetings next week.

2. Public Employment Relations Commission ruling on PERC petition, Case 17439-E-03-2833 Decision 8127-B - FCBA Direction of Election - Dr. Soltz. The United Faculty of Central submitted a revised petition that included all employees performing academic duties for 1/6th time or more for this year. Based on this, PERC issued this direction. The Provost's staff are working with HR to get the list of faculty and mailing addresses and will be distributing it to PERC. As soon as this is done, PERC will distribute a ballot. This document will be posted on the PERC web site soon. A faculty forum will be held as soon as possible, hopefully next Tuesday, 5/25.

V. For the Good of the Order

Judy Miller

Chief Rittereiser joined Ms. Miller. More information was brought forward on the question regarding firearms policy on campus. An Attorney General's Opinion from Owen F. Clark, AAG-CWU to Courtney Jones, VPBFA dated March 9, 1982. The advice was that firearms could be regulated on the campus and Central followed that advice in developing the policy. Mr. Clark also felt that this position is legally defensible. Dr. McIntyre asked that Teresa Kulik, the current AAG-CWU review this document, given the length of time since this was written.

Jan Bowers

A new UNIV 109 class will focus on civic engagement. If anyone in civic organizations that would benefit, let Dr. Bowers know. Dr. Bowers also distributed and summarized a handout Faculty Development and Appropriations Funded Projects 2004-05.

Mike Skiff

The general election for ASCWU-BOD is tomorrow, 5/20. The winners should be determined by 11:00 p.m. that evening.

Daniel CannCasciato

The Faculty Senate meets next Wednesday, 5/26. A forum on PERC will be held 5/25. An updated response to the budget memo will be coming forward soon.

Lynne Imamshah

The spring EEA meeting is scheduled for 6/2 and the agenda went out via email yesterday. Included are revisions of the code proposals that were discussed last February.

Liahna Armstrong

Access to buildings for evening and weekend events can be problematic. A number of films or speakers have been scheduled on campus recently in the evenings. The Scheduling Office schedules events and informs Facilities so that the door can be unlocked. However, the policy is that only handicapped access doors can be unlocked. As a result, at a recent film showing in the Science Building, people thought doors were locked and were subsequently turned away from the event. Dr. Armstrong wanted to raise this for discussion. Should there be a policy change or a procedural change to handle this? Either the door unlock policy needs to be changed or signs need to be made to notify the public. This will be brought forward at a subsequent meeting.
No report for the deans.
Dr. Armstrong announced that next year will be her last as the Dean of CAH. It is likely that she will go back to the faculty, but she has many exciting prospects for new work at the university, including a teaching exchange in Asia. Dr. McIntyre thanked Dr. Armstrong for all her fine work as CAH Dean and wished her well.

Mark Anderson

Central Today has gone to the printer. Media Relations is ramping up for graduation. The marketing consortium is meeting this afternoon to discuss budget and the marketing plan for the new year, licensing for campus products, and logos. The search for the college development officers is down to campus finalists who will begin their visits next week.

Judy Miller

A special telephonic Board of Trustees meeting is scheduled for 5/26 at 1:30. There will be two agenda items on bonds for the SUB/Rec.

Mark Lundgren

The state universities data analysts are proceeding with the HECB discussions on accountability, but are assuming the accountability standards will be revised to be more in line with the statewide master plan. As part of the process, this group has reviewed what 30 other states have been doing in regards to data analysis and accountability. Some states have very extensive accountability studies. Mr. Lundgren summarized several other policy issues that were discussed at the most recent meeting, along with the various impacts that each issue generates. The legislature has mandated that a data advisory panel be developed to standardize reporting.

No report:

Barbara Hodges, Keith Champagne.

VI. Executive Reports

1. Provost/Senior Vice President for Academic Affairs - Dr. Soltz
Four information items listed under VII below are from the Faculty Senate.

"There was a faculty forum last week on centers of excellence that was well attended. His office is producing a summary of the forum to help generate an on-line faculty discussion. The video of Dr. Leonard's presentation on Brown vs. Board of Education is available from the Provost's Office and the Library. It was also aired on Channel 15 last night. There are no restrictions, so copies may be made for classroom use. A video of Michael Stebbins' lecture on business ethics for the COB's Leadership and Diversity Speakers Series was very well received. It will also be aired on Channel 15. More copyright issues are coming forward. A small group will be formed this summer to develop guidelines for the campus.

2. Vice President for Student Affairs & Enrollment Management - Dr. Tullos
Tickets are on sale for Drew Carey's performance for Homecoming 2004.

3. Vice President for Business & Financial Affairs - Mr. Corona
Bonds for the SUB/Rec will go on sale next week. This is the culmination of eight years of planning. Mr. Corona is pleased as to how the planning has gone and how positively the investment public is receiving the documentation.

The annual pre-commencement spring beautification of the campus is getting underway. There will be an informational meeting tomorrow in Black 152, 1:30 - 2:30 regarding the impacts of the construction on campus over the next few months.

4. Vice President for University Relations - Dr. Baker
No report.

4. Executive Assistant - Dr. Street
Dr. Street complimented Keith Champagne for arranging the panel discussion for the Brown vs. Board of Education anniversary celebration. A request has gone out to the faculty for proposals related to the Family Resource Initiative. Dr. Street met with Dr. Beath on organizing the next phase of the accreditation process. The first debate for gubernatorial candidates is going to be on the CWU campus this summer.

5. President - Dr. McIntyre
The cost study analyst, Chuck McIntyre, was on campus last week. The cost study is proceeding. The meeting of the campus community alcohol coalition turned out very well. The GNAC will be meeting in Seattle over the weekend. Dr. McIntyre is the Chair of the CEO group of the GNAC for the next year. Jack Bishop will chair the GNAC management council. Dr. McIntyre also attended the meeting of the National Association of Corporate Directors re: liability issues that corporate directors can incur.

VII. Information Items

1. University Bulletin items - Mr. Anderson. Physical changes on campus over the summer and throughout the year; conference program activities; civic engagement initiatives. SUB/Rec groundbreaking committee will be put together soon.

2. Memo from the Faculty Senate Chair dated 5/11/04 re: Curriculum, General Education and Academic Affairs Additions and Changes.

3. Memo from Faculty Senate Chair dated 4/22/04 re: Faculty Code Changes.

4. Memo from Faculty Senate Chair dated 4/2//04 re: General Education Course Addition and Academic Affairs Policy Change.

5. Memo from Faculty Senate Chair dated 1/23/04 re: Curriculum Changes.

VIII. Old Business



Minutes

President's Cabinet

Wednesday, May 19, 2004 10:30 a.m. - Barge 412

Jerilyn McIntyre, Dave Soltz, Paul Baker, Charlotte Tullos, Libby Street, Rich Corona

I. Action Items

1. Approval of the Cabinet minutes from 5/5/04.
Motion to approve as presented by Dr. Soltz. Seconded by Mr. Corona. No further discussion. Motion carried.

2. HR Holiday Schedule for FY05 (state holidays) from Ona Youmans
Motion to approve as presented by Dr. Tullos. Seconded by Mr. Corona. No further discussion. Motion carried.

II. Executive Reports

Mr. Rich Corona - VPBFA

Mr. Corona invited Shelly Johnson to join the group to discuss several budget issues related to salary. Next week the Cabinet is scheduled to tour the new Music Building. If the North Campus Café (former Depot Deli) is ready it will be added to the tour. Mr. Corona visited with an art student about concerns for signage on campus and using school colors more. The Cabinet discussed this.

Dr. Charlotte Tullos - VPSAEM

The Registrars Office has a proposal to accommodate a 4-10 work schedule for the summer that will alternate among employees so that the office will remain open M-F. New disabilities legislation has been federally mandated. Bob Campbell and Ian Campbell will represent CWU at the COP group that is being formed to work out how to comply statewide. Orientation planning is very exciting this year.
Enrollment numbers continue to look very good.

Dr. Paul Baker - VPUR

Media Relations is working on developing the theme for a new Washington CEO insert. Dr. Baker asked the Cabinet for feedback. The Foundation Board is meeting this Friday and there will be an orientation for new members prior to the meeting. Alliance for Education is holding a fundraiser this weekend that Dr. Baker will attend as CWU's representative.

Dr. Dave Soltz - Provost/SVPAA

The PERC election is coming up soon. The Faculty Senate is getting information out to the faculty regarding the process. The faculty forum on centers of excellence worked well. An ad hoc committee to make recommendations on policy for appropriate use of copyright material will be put together for the summer. In a conversation with Mike Reilly, the Provost learned that starting in July CWU will be out of compliance with one of the legislative bills that was passed this year mandating that transfers from community colleges must be treated the same as transfers from four-year institutions. Processes to comply are being set in place. The Development Priorities Committee is really taking shape and working well. The deans, the library and athletics are all working with Dr. Baker and Mr. Phillips on case statements. There is a great deal of participation and enthusiasm from everyone.

Dr. Libby Street - Executive Assistant

The high demand proposals are coming along. Dr. Street is in contact with agencies on booking speakers. The vp's performance indicators need to be submitted.

Dr. Jerilyn McIntyre - President

A copy of the president's presentation to the Board of Trustees regarding athletics will be distributed more widely to answer some questions that continue to surface.

III. Information Items

1. Information on SAFARI training for the Cabinet.

IV. Old Business

1. Copying policy for campus.

_________________________________

Minutes approved.
Jerilyn S. McIntyre, President
/bh

Contact Information

President's Office
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Ellensburg, WA 98926
Phone: (509) 963-2111
Email: dawsonk@cwu.edu
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