Minutes

President’s Advisory Council

Wednesday, May 5, 2004

8:30 a.m. – Barge 412

Jerilyn McIntyre, Charlotte Tullos, Paul Baker, Mike Skiff, Lynne Imamshah, Rich Corona, Shelly Johnson, Chenyang Li, Daniel CannCasciato, Libby Street, Judy Miller, Mark Anderson, Mark A. Michael. Absent: Keith Champagne, Dave Soltz.

I. Action Items

1. Approval of the PAC minutes from 3/17/04 and 4/7/04.

Motion to accept as presented by Mr. Corona. Seconded by Dr. Tullos. No further discussion. Motion carried.

2. Department or Unit Name Change policy (distributed 4/7).

Motion to approve as presented by Mr. Corona. Seconded by Mr. CannCasciato. No further discussion. Motion carried.

3. Athletics Compliance Committee – approval of membership change.

The change to the membership is the addition of another ex-officio officer, the Director of OEO. This person was inadvertently left off the membership list at the time that the two former Athletics were combined into the Athletics Compliance Committee.

Motion to approve as presented by Ms. Imamshah. Seconded by Mr. Corona. Motion carried.

II. Distribution item

1. Academic fees policy, Policies Manual - section 5. (For action on 5/19)

This document clarifies the fees charged to students. This item was tabled until the provost can be present to facilitate the discussion.

2. Memo dated 3/23/04 from Eric Galbraith, Chair of the Equal Opportunity Committee re: the proposal to change the language in the university’s discrimination policies to add “gender identity and expression.”

Mr. Corona noted that adding this language would go beyond the federal government requirement. This may have legal implications, if it was ever challenged, and he asked if the proposal had been given proper legal clarification. Mr. CannCasciato commented that, while he liked the general intent, he would appreciate more definition as to what “expression” might mean. Dr. McIntyre asked that Nancy Howard, Teresa Kulik, and other faculty/staff experts be consulted on this. The item will be brought forward again after this process is completed.

III. Presentation

1. Carmen Rahm and Chris Timmons on Audible Magic filtering software.

Peer-to-peer file sharing (P2P) is illegal for copyrighted material. P2P file sharing of copyrighted material (music, documents, movies, etc.) is illegal. The recording and motion picture industries have become increasingly aggressive about pursuing individual student violators and the colleges where they attend. This is not only a legal problem, but a technical one as well. File sharing can disable an entire network because of the drain on the system caused by copying extremely large files.

CWU’s defense plan is to educate students and staff on appropriate file usage and copyright implications and to employ various softwares to control usage. Campus-based online subscription services are not recommended because of the high cost, which in effect means that everyone pays for the interests of a few. CopySense produced by Audible Magic, is the software CWU is testing. The software sifts through the network activity and blocks the downloading or sharing of copyrighted files. Thus, reducing the likelihood of violation and returning the network bandwidth for legitimate uses, which in turn increases productivity and reduces overall costs. From the feedback ITS has received, students are noticing an improvement in the speed of Internet service delivered by employing CopySense. ITS plans include continuing education programs and usage policies development, and full implementation (hopefully) of CopySense as a standard tool for managing illegal P2P file sharing.

CWU does value the privacy of students, but is also a concerned university that is leading the way to combine education, policies, and network management to limit the illegal activity of a few individuals. ResNet has a notice posted to inform students about this process and has a contact for them if they have questions.

IV. For the Good of the Order

Special Guest – Ron Sims

Ann Anderson introduced Ron Sims, King County Executive, to the PAC. Mr. Sims, a CWU alumni, is on campus today. In addition to this visit, he will be presenting to two political science classes. Mr. Sims discussed several current statewide issues related to education.

Mark A. Michael

The ASCWU-BOD election process is underway. There are five candidates for president. Mike Skiff is the election commission chairman. The primaries are tomorrow and general election is 5/20. The VP of Clubs & Organizations is sponsoring a golf tournament.

Chenyang Li

The newly elected chair-elect of the ADCO is Dr. Josh Nelson. Dr. Jan Bowers will be beginning her term as chair in mid-June. ADCO passed a resolution to endorse the spirit of the April 28, 2004 response to the 2004-2005 Operating Budget from the Faculty Executive Committee, Faculty Senate Budget Committee, Faculty Personnel Committee and the Ad Hoc Salary Administration Board. ADCO met with three of the five directors of faculty-developed projects that have received funding from the Faculty Senate. ADCO met with the provost regarding family resource center initiative.

Daniel CannCasciato

The Faculty Senate is meeting today. The Bachelor of Applied Science proposal will be coming forward again. The main issue with approving this program has been questions on the waiver of foreign language requirement for the program. Toni Culjak will be attending the next PAC meeting, as she officially becomes chair on 6/15. Faculty salary issues are also coming forward. At the Budget Advisory Council (BAC) meeting the Faculty Senate put forward an alternative proposal for funding faculty salaries. [see attached] On behalf of the Faculty Senate, Mr. CannCasciato voted against the proposal that was put forward and approved by the BAC.

Judy Miller

Ms. Miller followed up on Jusdan Pang re: his proposed firearms policy for campus. Mr. Pang has submitted a draft policy to the PAC. Mr. Pang worked with Chief Rittereiser on this proposal, except for a final sentence, which was independently added by Mr. Pang. The group had several questions about the implications of this proposed policy. Ms. Miller will follow up with Chief Rittereiser on several points that were raised and ask him to prepare a written response to the proposal and attend the next PAC meeting to answer questions.

Liahna Armstrong

The deans and Provost learned yesterday that the NCATE mid-term review of programs has been put back to 2007 (from 2006). This is actually beneficial to CWU, as it will allow more time for reports to be completed.

The deans are exploring the possibility of implementing a “hold” time in the academic calendar when no exams or other related activities would be scheduled. Instead there would be speakers or other academic activities.

The deans are working with Provost and AVP’s on proposals for high-demand degree programs. The Provost has scheduled a faculty forum 5/12 focusing on centers of excellence.

The Douglas Honors College is now reporting to the Provost’s Office. There is a new energy in the DHC now with the faculty advisory committee, Dr. Beath and Dr. Soltz working on increasing visibility, recruiting, and promoting. The new goal is to combine aspects of the federally de-funded McNair Program within the DHC.

The deans have submitted budget requests for the next biennium and are also preparing for the 5^th year review by NWCCU.

Mark Anderson

Battle in Seattle tickets are now on sale at TicketMaster and the University Store. The Battle in Seattle information campaign for students underway. Marketing for summer school has begun.

The new issue of Central Today is almost finished and off to the printer.

The CWU-Pierce County grand opening on 4/30 went well. The Tacoma newspaper had write up in last Saturday’s paper and there was a good turnout.

Shelly Johnson

Ms. Johnson and Mr. Lundgren are busy with preparations for the cost consultant’s visit next week.

No report:

Lynne Imamshah, Barbara Hodges

V. Executive Reports

1. Provost/Senior Vice President for Academic Affairs – Dr. Soltz

No report.

2. Vice President for Student Affairs & Enrollment Management – Dr. Tullos

Since 1998 the application pool has gone up 92%. Enrollment figures in all categories are up. CWU is leading all other state institutions in applications. There may be close to 8000 FTE on campus next year.

The ODK initiation celebration is tonight. This is a national honorary leadership society and is being chartered this evening.

3. Vice President for Business & Financial Affairs – Mr. Corona

This morning in New York City, Moody’s will announce CWU’s bond rating is A2. This signifies a stable rating, which is very good, and also reaffirms that the rating for CWU’s older bonds will stay at A2. Mr. Corona thanked all the staff who worked long and hard on the preparations for this project.

ITS is moving toward web registration with the PeopleSoft system. Three stress tests have been completed and they have all been successful. A couple of hardware glitches were found that are being addressed. Again, he is very proud of the staff working on this project.

The Cinco de Mayo dinner at Holmes Dining hall is tonight. This will be the last large dining event in Holmes before it is demolished to make room for the new SUB/Rec.

4. Vice President for University Relations – Dr. Baker

The Investment and Finance subcommittee of the Foundation Board is meeting this week, with the full board meeting later in May.

5. Executive Assistant – Dr. Street

The celebration for the anniversary of Brown v. Board of Education, sponsored by the provost and deans, is next Tuesday, May 11. May 17 will be the 50^th anniversary of the landmark U.S. Supreme Court’s ruling, which struck down the “separate but equal” doctrine in public education and required the desegregation of schools across the country. Dr. Walter J. Leonard will give a public presentation entitled, “Brown v. Board of Educations: Its Promises, Its Failures, and Its Successes,” in McConnell Auditorium at 7:30 p.m. Several other events are planned in conjunction with this main event. An email announcement with details will be sent out tomorrow campus wide.

Remedies for situation caused by federal defunding of McNair program are continuing to be pursued.

The Hispanic Leadership meeting last week went well. Mike Reilly put together an excellent program. New issues about better serving the needs of the Hispanic student population were raised. Dr. Street is working on meeting minutes.

Work on the NWCCU accreditation report is moving forward. SAEM was the first division to submit their piece of the report.

6. President – Dr. McIntyre

One-time funding allocations to divisions have been made. These funds will be used now to address a variety of needs. Dr. McIntyre is hoping to make funding decisions for FY05 by July 1.

VI. Information Items

1. University Bulletin items – Mr. Anderson.

V. Old Business