Minutes

President’s Advisory Council

Wednesday, March 3, 2004

8:30 a.m. – Barge 412

Jerilyn McIntyre, Dave Soltz, Rich Corona, Libby Street, Daniel CannCasciato, Greg Kummer for Mark Anderson, Judy Miller, Lynne Imamshah, Mark A. Michael, Karina Baccica, Mike Skiff, Charlotte Tullos, Jan Bowers, Paul Baker, Keith Champagne

I. Action Item

1. UITC proposed change to CWU Policies Manual, section 2-1.33, changing the name, structure, and membership of the committee – Dr. Soltz.

This proposal adds three ex officio members, incorporates additional specific language to the committee purpose, and changes the name to the University Information Technology Advisory Committee.

Motion to approve by Dr. Soltz. Seconded by Mr. Corona. No further discussion. Motion carried.

II. Discussion Items

1. Annual Memorial Ceremony – Ms. Miller

This item was brought forward as an opportunity to review the scheduling of this event and explore whether or not any adjustments were needed. Dr. Soltz and Mr. Corona proposed leaving the date for the Tuesday after the Memorial Day holiday. However, the time of the ceremony will be changed to noon. Ms. Miller will communicate these changes to those involved with ceremony planning and logistics.

III. For the Good of the Order

Daniel CannCasciato

The Faculty Senate is meeting today. Several interesting curriculum items are on the agenda for discussion.

Judy Miller

The Parking Office brought forward several suggested changes to the parking regulations that involve changes to the WAC. The PAC had several questions about the proposed changes. Ms. Miller will arrange for Kevin Higgins to attend the next PAC meeting on 3/17.

The proposed Department or Unit Name Change policy was forwarded for review. Ms. Miller had several questions on the wording, which needed clarification before proceeding. The group discussed these questions and Ms. Miller will bring a new draft back to the Cabinet.

The draft 3/12 Board of Trustees agenda was distributed. Details for committee meetings and other items were reviewed. Ms. Miller will make the necessary adjustments.

Lynne Imamshah

The most recent Exempt Employees Association meeting was held in February. There was considerable discussion regarding the previously proposed changes to the exempt employees code. The EEA code committee has been charged with taking the suggestions from the meeting and making changes to the proposed code language in time for the next meeting, which will be in the first week of June. There will also be

elections for next year’s officers. The current chair-elect position is open, as Kathy Gaer-Carlton has resigned. A name is coming forward from the nominating committee. Drs. Libby Street and Linda Beath will be presenting on accreditation. Any further recommendations for agenda items should be sent to Ms. Imamshah.

Mark A. Michael

The ASCWU-BOD is moving forward several programs under the leadership of the individual vice presidents. The “Stay and Study Program,” is getting underway. Mr. Michael is working with several businesses in town to advertise optional study areas for students. A proposal called the Pearl Street model will be coming forward as a potential connection for alumni and downtown businesses. The model is still under development, but will be brought back to PAC for review prior to implementation.

Keith Champagne

Mr. Champagne had a great meeting with Vice President Tullos and Dr. Street on the development of the Diversity External Advisory Committee, and wanted to thank them for their insights. Several commissions from Diversity Council will be holding open forums on campus on a number of issues in the next few weeks. There has been a high level of student participation in the diversity programming in the last few months, which is very exciting. Mr. Champagne will be meeting with Jesse Days next week on a new web page for the Diversity Council.

No report:

Greg Kummer for Mark Anderson, Barbara Hodges, Jan Bowers for Chenyang Li, Karina Baccica, Mike Skiff.

IV. Executive Reports

1. Provost/Senior Vice President for Academic Affairs – Dr. Soltz

Library hours will be extended on a trial basis beginning the Friday before winter quarter finals week and running through the end of spring quarter. Friday hours will be extended to 9:00 p.m., Saturday from 12:00 p.m. to 9:00 p.m., and in spring quarter the Library will be open on the embedded Monday holidays. The provost is funding this to determine the utilization, which will be evaluated during the summer. The new schedule will be publicized widely.

First year faculty salary recommendation files are in the Provost’s Office.

Two working retreats have been scheduled: one with the academic deans and a second with the AVP’s and other administrators.

The quarterly faculty development day is scheduled for the Friday before finals, 3/19.

Last week, there was a meeting of the provosts for the public baccalaureates with the presidents of community and technical colleges and the superintendent of public instruction. The group is working to align college entrance requirements with community and technical college courses. Math standards are the first area being examined. The provosts recommended that a fourth year of math should be required in high school. A math intensive science, or statistics could be counted as that fourth year. Two years of science, with one year of algebra-based science is also being considered.

2. Vice President for Student Affairs & Enrollment Management – Dr. Tullos

The staff from Student Affairs and the Provost’s Office will be jointly participating in a teleconference on student related issues beginning tomorrow.

CWU is experiencing a 20% increase in freshmen applications this year and is leading the six state universities in enrollment growth. Spring quarter enrollment is closed.

The new PeopleSoft student administration module enabled Financial Aid to mail out award letters and other information to students very early this year. To give some perspective on the level of improvement, the current status is equivalent to where we were last August in getting information to students.

Dr. Tullos reviewed the changes to the registration priority. She is working with Jesse Days to streamline the online student registration process.

3. Vice President for Business & Financial Affairs – Mr. Corona

The annual spring clean-up on campus has begun. Planning for the public forum on capital projects underway. The financing of the SUB/Rec construction is very complex and requires a great deal of paperwork. Mr. Corona and his staff are intensely scrutinizing every step of this process.

4. Vice President for University Relations – Dr. Baker

Two Graphics Productions staff received 2004 Chinook design awards. Bret Bleggi, Art Director, for the Kamola Hall Grand Opening Program and Susan Burghart, Digital Graphic Designer, for the Fall 2003 issue of Residence Life.

The Seattle Symphony will perform on the CWU campus on 10/13 in the new Music Education building.

5. Executive Assistant – Dr. Street

Richard Burke, speaker from the New York Times, will be on campus Monday evening 4/12.

The Family Resource Center concept is moving forward, as is the calendaring schedule program. A meeting regarding priority for room scheduling will be organized.

Linda Schactler has completed the briefing sheets for Dr. McIntyre’s April meetings Federal legislator meetings in Washington D.C.

Dean Tom Peischl has done a wonderful job of taking on the university archives project. The provost added that Dr. Peischl really feels that with appropriate use of the destruction schedule for documents, a great deal of space could be created for new document storage in the Library.

The NWCCU accreditation process is moving forward. Department level assessment and other components may even be ahead of schedule.

6. President – Dr. McIntyre

Yesterday, the president attended a working lunch on the History Book Committee project. For a number of reasons, it is appropriate to complete the CWU history that Samuel Mohler began in his book, “The First 75 Years: A History of Central Washington State College.”

There have been many demands on our staff recently regarding legislative budget information requests. The House and Senate have both released their budgets and they are now going in to committee sessions to negotiate the final budget. Dr. McIntyre highlighted some of the major issues that could impact higher education and CWU, depending on the final outcome.

Dr. McIntyre will be traveling to Washington D.C. in early April and will attend two Alumni events, meet with Federal legislators and Higher Education staff, and attend the AASCU council of state representatives conference.

The Cabinet will have a working retreat next week after the Trustees meeting. Budget discussions will be the primary topic.

V. Information Items

1. PAC/CABINET ON APRIL 7 IS CANCELLED.

2. University Bulletin items – Mr. Anderson.

Minutes

President’s Cabinet

Wednesday, March 3, 2004

10:30 a.m. – Barge 412

Jerilyn McIntyre, David Soltz, Charlotte Tullos, Paul Baker, Rich Corona, Libby Street

I. Discussion Items

1. Margaret Smith – Cost Recovery Procedure

For various reasons, employees are receiving payments that must be recovered, whether due to employee or Business Office error. Teresa Kulik has reviewed and does concur with the changes to procedure. Currently, there is no written procedure for handling this. Ms. Smith and Dr. Street will work together to write the new language and get the information out to the campus. The plan for clearly and widely communicating the procedure to campus was also discussed.

2. Channel 15 progress report, with David Kaufman.

The latest draft of the mission, vision, goals, and operating procedures and program guidelines document was distributed for review. The Cabinet went through this document point by point. A number of programming and curriculum issues were discussed. Dr. Kaufman will incorporate the suggestions into a new draft of the document.

A proposal for a cable channel automation system preliminary capability list was also distributed and discussed. This would improve the capability of programming significantly. The need for daily broadcast tapes would be eliminated with a storage and scheduling device that would have the capacity for fully automated programming. Dr. McIntyre asked for a more detailed budget request in regard to this project.

II. Distribution Item

1. Letter from Minority Access, Inc., dated 2/20/04.

Nominations to the national role models conference should be forwarded to the President’s Office.

III. Executive Reports

Dr. Dave Soltz – Provost/SVPAA

The statewide discussion on minimum admissions standards is well thought out and encouraging. If the math initiative is funded it will be a very positive step forward.

The provost is preparing for a budget retreat with the deans. The Salary Administration Board is receiving more complaints from faculty this year, despite the benefits of the process to a large number of faculty.

Dr. Paul Baker – VPUR

A celebration and dinner honoring Ruth Harrington will be held May 4 in SUB Ballroom.

The alumni event in Arizona was moderately attended. The attendance at the alumni event in Anchorage was smaller, but is was two degrees below zero that evening, which likely affected the turnout. More alumni events will be held in conjunction with athletic events.

Dr. Charlotte Tullos – VPSAEM

The SAFARI team has proposed that a link for student registration be created in a more prominent location on the web site. Representatives from SAFARI will be included in the meeting between the UITAC and the Web Development Office to discuss this.

Performance based budget and pilot studies for performance indicators will be discussed at the upcoming Cabinet retreat. Each division head was asked for a list of cost saving measures as part of this discussion.

Mr. Rich Corona – VPBFA

Mr. Corona asked for some clarification regarding the web site discussion and directions to the UITAC. The scope and cost of changes proposed will be examined and an analysis brought back to Cabinet. A customer survey of the CWU web site was completed recently. Most comments related to difficulty of navigation and the need for an improved search engine. These issues will be worked on as soon as possible.

The Budget Advisory Committee open forum is scheduled for 4/1. President McIntyre and Dr. Tullos will both be out of town. However, the purpose of this forum is to hear comments on the budget, so their absence will not impact the meeting.

Dr. Libby Street – Executive Assistant

Dr. Street is working on a letter to Federal legislators about CWU’s concerns regarding the Higher Education Act. Planning for Mike Flynn’s (publisher, Puget Sound Business Journal) visit to Ellensburg was discussed. Mark Anderson will be meeting with Mr. Flynn, rather than the Cabinet.

Dr. Jerilyn McIntyre - President

Dr. McIntyre will have the opportunity to meet with higher education staffers and other legislators during her trip to Washington D.C. in early April.

IV. Information Items

V. Old Business

1. Regular report: Enterprise Information Systems update.

2. Equipment replacement policy.

3. Copying policy for campus.

4. Overall management of computing support and resources on campus.

5. Campus tree management plan.

__________________________________

Minutes approved.

Jerilyn S. McIntyre, President

/bh