Minutes

President’s Advisory Council

Wednesday, February 18, 2004

8:30 a.m. – Barge 412

Jerilyn McIntyre, Dave Soltz, Rich Corona, Libby Street, Charlotte Tullos, Paul Baker, Keith Champagne, Chenyang Li, Daniel CannCasciato, Judy Miller, Liahna Armstrong, Shelly Johnson, Mark Anderson, Karina Bacica, Michael Skiff

I. Action Items

1. Approval of the PAC minutes from 2/4/04

Motion to approve as presented by Dr. Soltz. Seconded by Mr. Corona. No further discussion. Motion carried.

2. S & A Committee structure proposal.

The S & A Committee structure proposal was actually approved at PAC last September, however, amendments as negotiated were made to a portion of the policy language. It was agreed upon by PAC and the ASCWU to add two ex-officio (one voting and one non-voting), one additional student, and to place a moratorium on additional changes to the membership structure of this committee for three academic years.

Motion to approve as presented by Dr. Street. Seconded by Mr. Corona. No further discussion. Motion carried. Dr. Tullos abstained. This change will be effective Fall Quarter 2004.

II. Distribution Items

1. Draft Department or Unit Name Change Policy – Dr. Soltz

Dr. Soltz explained that there appears to be no clear policy on department/unit name changes. Ms. Miller will work on a policy that is all-inclusive for all divisions to follow. A draft will be brought back at a later date. Once approved, the policy will be included in Part 2 of the Policies Manual.

Dr. Soltz asked that the Academic Computing name change to Multimedia Technology and Instructional Support be approved today. Motion to approve as presented by Dr. Soltz. Seconded by Dr. Li. No further discussion. Motion carried.

III. For the Good of the Order

Shelly Johnson

Ms. Johnson reported that she is currently working on several projects for Dr. Street.

Liahna Armstrong

Dr. Armstrong reported that the deans are currently receiving materials for promotion and tenure. The salary administration board process is underway. The cycle of search candidates is gearing up. There are several searches in all of the colleges right now. J.A. Jance, the New York Times best selling author of over 30 mysteries and thrillers will be giving a free lecture in the SUB Ballroom on Tuesday, February 24, at 7:00 p.m. A question and answer session and a book signing will follow the lecture. This event is sponsored by the University Store, College of Arts and Humanities, and the Department of English.

Mark Anderson

The Grand Opening for the CWU-Pierce County Center is April 30, 2004 at 1:30. There will be a reception beforehand. An invitation list is being drafted. Mr. Anderson will talk with Ann Anderson regarding which legislators to invite and if one should be asked to speak. Promotions are underway for the Battle in Seattle. It will be Saturday, September 25, 2004. Since this is only three days into the school year, marketing will begin this spring. Tickets will go on sale May 1, 2004 and continue to be on sale until May 1 or until sold out. There will be three price levels. CWU and WWU officials are working on a logo for both schools to use for this event to save on costs. Dean Armstrong will check with the Department of Music to make sure the marching band will be able to attend since the game is so early into the school year. The goal right now is to work on getting sponsors (title and partners) for the event.

Judy Miller

The next Board of Trustees meeting is March 12, 2004 at the CWU-SeaTac Center. Agenda items are due February 26.

Daniel CannCasciato

No report

Chenyang Li

The Academic Department Chairs Organization (ADCO) met with Dr. Street and Dr. Beath to discuss the upcoming accreditation visit. They have also been in contact with the president of the CWU Retirement Association, Ross Byrd. They are discussing ways to collaborate with retired faculty. They are also working on the fall schedules.

Keith Champagne

Mr. Champagne thanked Dr. Street for all her work on moving the Diversity Council from an ad-hoc committee to a regular University Standing Committee. The Diversity Council meetings for the rest of winter quarter are February 26, March 4, and March 11.

Michael Skiff

Mr. Skiff reported that the ODK Chartering ceremony is on May 5 at 5:00 p.m. in the SUB Theatre. The Evening of Recognition is the same day at 7:00 p.m. in the SUB Ballroom.

Karina Bacica

Ms. Bacica reported that she is currently working on a comprehensive events planning guide for the President’s Office. She has met with several constituents on campus for input on this guide.

IV. Executive Reports

1. Provost/Senior Vice President for Academic Affairs – Dr. Soltz

Program Review within several departments is beginning next week and will continue for three weeks. Dr. Soltz attended the Higher Education Coordinating Board (HECB) meeting yesterday. This was the first meeting for the new Executive Director, James Sulton. He is a very dynamic person and knows higher education very well. He will be on campus March 19, 2004.

2. Vice President for Student Affairs & Enrollment Management – Dr. Tullos

As of February 11, enrollment is up 14% in freshmen. Transfers and admitted freshmen are also up. It’s still very early, but it still looks like another banner year. Residence hall applications are up 110 from this time last year. The freshmen deadline will continue to be May 1, 2004. The transfer deadline will remain open since we are involved in the Transitions to Success project. Orientations are all set up for July 2004.

3. Vice President for Business & Financial Affairs – Mr. Corona

The Legislative Business Officers have been meeting regularly in Olympia. They have been discussing the progress of collective bargaining for classified employees and working on prioritization of capital projects. They plan to try and have the list done by late spring so that all the Boards of Trustees’/Regents’ can be looking at these lists at the same time. There will be PeopleSoft training in the next couple of months for the new student information system (SAFARI). FMD is doing their best to keep the construction updates current on the web page.

4. Vice President for University Relations – Dr. Baker

The next issue of Central Today is due out in mid May. There is an Alumni Event in Washington, DC April 2-3, 2004. Dr. McIntyre will be attending. The Seattle Mariners Alumni event is Saturday, May 8, 2004 at 7:00 p.m. The Mariners will be hosting the New York Yankees. The Seattle Symphony will perform on campus October 13, 2004.

5. Executive Assistant – Dr. Street

The calendaring and scheduling project is moving ahead. Two people from the committee are going for training in March. They will learn how to set up our system and learn more about Resource 25. The plan is to have it up and running by fall quarter. The Family Resource Center is moving forward as well. This group will be meeting February 26. Richard Berke, New York Times Washington Bureau Chief, will be the next Presidential Speaker in our series. His lecture will take place April 12. Dr. Street is working with Linda Schactler on several legislative briefing sheets.

6. President – Dr. McIntyre

A faculty committee selected Gwen Chaplin to receive an honorary degree. It was introduced at the February Board of Trustees meeting and will be voted on in March. Dr. McIntyre, Dr. Soltz, & Dr. Tullos will be attending the Residence Hall Council tonight and will give the group a legislative update. Leadership Ellensburg will be on campus Friday afternoon. Dr. McIntyre gave a speech to the Chamber of Commerce forum last Tuesday. There will be a joint meeting between CWU administrators and the City Council on March 5, 2004, to discuss alcohol issues.

V. Information Items

1. University Bulletin items – Mr. Anderson. (Battle in Seattle)

Promotions are underway for the Battle in Seattle. It will be Saturday, September 25, 2004. Since this is only three days into the school year, marketing will begin this spring. Tickets will go on sale May 1, 2004 and continue to be on sale until May 1 or until sold out. There will be three price levels. CWU and WWU officials are working on a logo for both schools to use for this event to save on costs.

VI. Old Business

Minutes

President’s Cabinet

Wednesday, February 18, 2004

10:30 a.m. – Barge 412

Jerilyn McIntyre, Charlotte Tullos, Rich Corona, Paul Baker, David Soltz, Libby Street

I. Action Items

1. Approval of the Cabinet minutes from 2/4/04

Moved to approve as presented by Dr. Baker. Seconded by Dr. Soltz. No further discussion. Motion carried.

II. Discussion Items

1. Legislative packets re: University Centers.

Cabinet members reviewed the packets. These are items that Ann Anderson is distributing to legislators. It was decided that Cabinet will review all of the briefing sheets and send their suggestions/changes to Kristy Magdlin. She will then be the keeper of the final drafts.

2. Planning for March 5 meeting of CWU administration and City Officials regarding alcohol issues.

Dr. McIntyre suggested shaping the discussion around the videotape that will be shown. The goal is for continued collaboration/communication between the university and community on alcohol-related issues. The two groups will examine the issues together and then, from what is learned, they will try to develop ways to handle these issues.

3. February 12, 2004 Report from Margaret Smith, “Recovery of Questioned Costs.”

Ms. Smith asked for the Cabinet to review her proposal regarding “Recovery of Questioned Costs.” Dr. McIntyre suggested that Teresa Kulik, our Assistant Attorney General, review the document before any formal procedure is adopted. It was also suggested that Ms. Smith come to the next Cabinet meeting to answer questions and clarify some issues. Barbara Hodges will set this up.

III. Executive Reports

Dr. Dave Soltz – Provost/SVPAA

Dr. Soltz distributed the HECB Roles and Responsibilities: Highlights of HB 3103 from the February 16 HECB meeting as an information item. Academic Affairs is working on having some sort of event in the spring for the 50^th anniversary of Brown vs. Board of Education. A committee has been formed to plan the event.

Dr. Charlotte Tullos - VPSAEM

Student Affairs and Enrollment Management is working with the Centers on some funding requests through the S & A fees. There will be a Career Fair at SeaTac.

Mr. Rich Corona - VPBFA

Dr. Street and Mr. Corona met with FMD on the Lampshade project (capital and operating priorities) and a list has been created from all of the form 1’s. There is still a lot of work to be done in regards to the direction to take and we still don’t know what the different effects will be on the decisions that are made. Doug Ryder is working on a matrix for all of these projects. Cabinet will be provided with a copy of the matrix very soon. Linda Schactler will be here tomorrow to meet and discuss several items with individuals all around campus.

Dr. Paul Baker - VPUR

Discussed some web re-design issues.

Dr. Libby Street - Executive Assistant

Dr. Street reminded Cabinet that the PeopleSoft group would like to present to Cabinet some time soon. Barbara Hodges will work with Sandy Oftedahl to get this on the schedule. Dr. Street, Julie Guggino, Dr. Tullos, and John Drinkwater met yesterday to discuss Child Care Central issues.

IV. Information Items

V. Old Business

1. Regular report: Enterprise Information Systems update.

2. Equipment replacement policy.

3. Copying policy for campus.

4. Overall management of computing support and resources on campus.

5. Campus tree management plan.

___________________________

Minutes approved.

Jerilyn S. McIntyre, President

/kd