Minutes

President’s Advisory Council

Wednesday, February 4, 2004

8:30 a.m. – Barge 412

Jerilyn McIntyre, Dave Soltz, Rich Corona, Mark Lundgren, Mark Anderson, Judy Miller, Libby Street, Mark A. Michael, Liahna Armstrong, Daniel CannCasciato, Paul Baker, Ketih Champagne, Charlotte Tullos, Mike Skiff.

I. Action Items

1. Approval of the PAC minutes from 1/21/04.

Motion to approve as presented by Dr. Soltz. Seconded by Mr. Corona. No further discussion. Motion carried.

2. Revised policy to include the Diversity Council as a University Committee.

Dr. Street brought forward the final draft of the policy for approval. Motion to approve as presented by Dr. Soltz. Seconded by Dr. Tullos. No further discussion. Motion carried.

II. For the Good of the Order

Daniel CannCasciato

Mr. CannCasciato summarized the handout on Faculty Senate activities which was included in the packet: NWCCU interim visit, distinguished professor program parameters revision, extension of the evaluation of instruction committee for two years, faculty development issues, and summer session budget allocation to the Faculty Senate.

Liahna Armstrong

Each dean currently has two departments involved in the program review process. Self-studies were filed with the respective dean at the beginning of February and the departments are now looking forward to the external reviewers coming to campus. This process has helped departments to be future oriented and to consider the implications of changes within the discipline and their program.

The deans are working with student affairs on developing a meaningful enrollment management plan and considering how to thoughtfully respond to the growth in enrollment.

Re-appointments of tenure-track faculty in their first year are due to the dean soon. Files for faculty undergoing tenure and promotion review are due shortly.

Dr. Armstrong is using Blackboard for the first time in her class this quarter and is finding it very useful and enjoyable for her students.

Mark A. Michael

On 1/27 the ASCWU-BOD met to discuss issues regarding communication among the BOD officers. Convergence has been scrapped. The direction of the BOD will now be focused on other projects. The “Stay and Study” program, which would work with local businesses to have a place for students to study, is being explored. The BOD is considering hosting an old fashioned talent show to close out the year. Mr. Michael ran for an Ellensburg City Council seat, but was not elected.

Judy Miller

The Board of Trustees draft 2/13 agenda was distributed. Please review and forward any corrections to Ms. Miller. The vice presidents’ were asked for agenda items for the committee meetings. The vice president’s were reminded that names of those who are to be honored at the meeting (e.g., retirees) should be sent to her as soon as possible.

The new draft of the Tobacco Use Policy was distributed. Small adjustments were made to the text. Dr. Street moved to approve this policy today, rather than waiting for the next PAC meeting. Dr. Tullos seconded. No further discussion. Motion carried.

Mark Anderson

Music professor Mark Polishook has developed a project to compose music on the Palm Pilot. An ad highlighting the project ran in test markets during the Super Bowl. The commercial uses music that our students composed and performed, but CWU is not mentioned. A more detailed article about this has appeared in several local markets throughout Washington.

The new CWU – Pierce Co. facility grand opening date is 4/30, and planning for the festivities is underway.

A marketing plan for the university centers is under development. The centers’ staff are working with the marketing committee to build and coordinate this effort. Chamber of Commerce Day in Olympia was last week. Mr. Anderson worked with Ann Anderson to visit legislators on behalf of CWU.

Mark Lundgren

Cost study update: currently BPIR is pulling demographic data on the market niche. The provost will assist in coordinating focus groups for the study.

Mike Skiff

Mr. Skiff is currently collecting application fees for ODK and planning for the induction ceremony sometime in May.

He is also working with Carolyn Wells on legislative issues.

No report

Keith Champagne, Barbara Hodges

III. Executive Reports

1. Provost/Senior Vice President for Academic Affairs – Dr. Soltz

The Budget Advisory Committee approved the summer session budget yesterday. Summer session revenue is projected to increase at about the same rate as last year, if there is no increase in enrollment. However, an increase in enrollment is anticipated, which could boost revenues even further. There is increasing interest among the faculty to teach in summer, which would help to accommodate the expected higher enrollment.

The Provost’s staff is working with SAEM on the enrollment management plan and is hoping to wrap up data gathering by the end of next week so that another meeting can be scheduled. The goal is to have the plan completed by the end of winter quarter.

The retention, tenure, and promotion process is producing lots of activity. This will be a discussion item at the next Faculty Senate meeting.

Dr. Soltz and President McIntyre toured the new facility at Ft. Steilacoom on 1/30. It will be a great improvement for instruction and staff and is an opportunity to expand programs there. Dr. Soltz also met with faculty and staff at the SeaTac center. They are already excited for their future move to the Highline facility. Dr. Soltz has made the commitment to visit all of the centers at least twice per year.

2. Vice President for Student Affairs & Enrollment Management – Dr. Tullos

There is some concern among the university staff about the increased workload that the PeopleSoft student affairs module implementation is creating. Trainings for staff are beginning. This is undoubtedly a significant change that all of the campus community will need to deal with. The old SIS system will be shutting down during the summer and REGI is coming down as well. Web based registration will then be the norm. College Net has gone live for online applications. Scholarship letters for next year will be sent out this week.

Family Weekend is coming up beginning on 2/21. The theme is a casino night including a performance by an Elvis impersonator.

3. Vice President for Business & Financial Affairs – Mr. Corona

Mr. Corona was encouraged by the report from the vice president of Cedar on the status of the PeopleSoft implementation.

Planning is underway for public forums in March and early April on the status of capital works projects on campus. Holding such forums is part of the requirements of the state environmental protection act. Libby Street, Bill Vertrees, Bill Yarwood, Linda Schactler, and staff from Puget Sound Energy will begin working on this project after the February Trustee meeting.

Improvements are being made to the Depot Deli and Tunstall Commons to accommodate the relocation of Dining Services that will occur this summer. After the transition, the expanded facilities will be used to improve the conference program dining.

4. Vice President for University Relations – Dr. Baker

The Foundation Board meeting last Friday, 1/30 was very successful. They will meet next in May.

Wednesday, October 13, the Seattle Symphony will perform in McConnell Auditorium. The Alumni Mariners event will be at the Yankees vs. Mariners game, Saturday, 5/8.

5. Executive Assistant – Dr. Street

The family resource center faculty subcommittee will be beginning its work soon.

The second globalization seminar will be next Monday night 2/9, with five faculty members presenting. The university is still looking for another speaker for the globalization series, but has no confirmation yet.

The NASC regional accreditation met with associate deans, ADCO, and other administrators about improvements made to date on their recommendations from 1999.

The calendaring group will be meeting again soon. Their goal is to have Resource 25 operating by fall.

The Yakama Nation cancelled the upcoming meeting on the Native American MOU. The Collville and Umatilla Nations are ready to proceed, and the Yakamas are aware of this.

6. President – Dr. McIntyre

The Governor’s Office organized a number of forums on the National Collaborative, which is a group charged with education planning for Washington State. Last Tuesday, 1/27, the Cabinet participated in the community forum at YVCC and had a good discussion of policy issues. An afternoon session with the representatives was organized for input from community representatives and produced a very lively discussion.

Dr. McIntyre also attended the Governing Boards meeting on 1/29. The League of Education Voters proposed tax in support of education funding was discussed and the HECB presented their master plan. The president also attended the 1/30 Foundation Board meeting.

IV. Information Items

1. University Bulletin items – Mr. Anderson.

V. Old Business

Minutes

President’s Cabinet

Wednesday, February 4, 2004

10:30 a.m. – Barge 412

I. Action Items

1. Approval of the Cabinet minutes from 1/7/04, 1/14/04, 1/21/04.

Motion to approve as presented Dr. Baker. Seconded by Dr. Soltz. No further discussion. Motion carried.

II. Discussion Items

1. Dialog for Democracy, 5/6.

Reminder only.

2. Planning for Leadership Ellensburg education day session 2/20.

The group discussed the agenda for the meeting and split tasks among themselves. Ms. Hodges will coordinate.

3. Proposed quarterly fee for The Observer.

The goal with such a fee would be the provision of a stable funding base for the student paper. The variability of S & A funding from year to year has had a significant impact on the budget for the paper. Various funding streams were explored. More information will be brought back to Cabinet before a decision is made.

4. ASCWU-BOD response to the S & A Committee structure proposal.

At the next PAC on 2/18, the changes to the committee structure, i.e., the addition of an administrative voting member and an ex-officio, nonvoting members will go forward as an action item.

5. Call from Ann Anderson – Legislative update.

House Bill 3103, which reviews and updates the responsibilities of the HECB, was discussed. The Cabinet reviewed the Council of Presidents’ proposed letter on this legislation and had no adjustments.

Ms. Anderson also advised the Cabinet on further developments with a number of legislative issues.

III. Executive Reports

Dr. Dave Soltz – Provost/SVPAA

The provosts and admissions officers are working on minimum admissions criteria with the HECB. HECB is mandating a comprehensive review of student admissions data. A meeting with public school and community college officials on math exit criteria is coming up. There is some preliminary discussion of a three or four year math requirement for high school graduation.

Dr. Soltz distributed a document that the information technology advisory committee has proposed for web guidelines and standards. This will be discussed further next week at Cabinet.

Dr. Charlotte Tullos – VPSAEM

Results of the HECB cost of instruction per student FTE were reviewed. The Cabinet asked Ms. Hodges to arrange for Shelly Johnson and Mark Lundgren to come to Cabinet next week to review this.

Dr. Paul Baker – VPUR

Negotiations with the Ellensburg commencement speaker are being finalized and UR is waiting for the return of the signed contract. Two alumni events are coming up in Washington DC in April. Hopefully, the president will be able to attend those events and meet with a few donor prospects while she is in the area.

Mr. Rich Corona – VPBFA

Next week Mr. Corona will present information on expenditure trends over the years (IPEDS, etc.) and report on remodel costs for the Old Hospital. The 3% departmental surcharge policy is due to be reviewed. There will also be a report on legislative items related to tuition funds, mandate monthly payment plans for students, and trust lands.

Dr. Libby Street – Executive Assistant

Reminder: materials for the information pack for Senator Patty Murray should be sent to Dr. Street as soon as possible.

Dr. Jerilyn McIntyre - President

Transforming the University memo will be reviewed for progress to date in each unit at subsequent Cabinet meetings.

IV. Information Items

V. Old Business

• Regular report: Enterprise Information Systems update.
• Debt-ratio policy.
• Equipment replacement policy.
• Copying policy for campus.
• Overall management of computing support and resources on campus.
• Campus tree management plan.

• _________________________________

  Minutes approved.

  Jerilyn S. McIntyre, President

  /bh