Minutes

President’s Advisory Council

Wednesday, January 21, 2004

8:30 a.m. – Barge 412

Jerilyn McIntyre, Dave Soltz, Kevin Kimball for Rich Corona, Liahna Armstrong, Mark A. Michael, Judy Miller, Chenyang Li, Jen Gray for Paul Baker, Daniel CannCasciato, Charlotte Tullos, Mike Skiff.

I. Action Items

1. Approval of the PAC minutes from 12/3/03 and 12/17/03.

Motion to approve as presented by Dr. Soltz. Seconded by Dr. Li. No further discussion. Motion carried.

2. Revised policy to include the Diversity Council as a University Committee.

Because Dr. Street and Mr. Champagne were unable to attend, Dr. McIntyre suggested that this item be tabled until next meeting. There was no objection.

II. For the Good of the Order

Mark A. Michael

The Michael brothers happened to meet with the former Secretary of Education Bill Bennett over the holiday break and were pleased to discover that Dr. Bennett was familiar with CWU through the CHCI and John Kitna.

The ASCWU-BOD election preparations will begin soon. The BOD will hold an open house this Thursday. BOD meetings are now every other week. BOD representatives will be attending the Faculty Senate meetings.

Judy Miller

A new draft of the Tobacco Use Policy was shared. This set of regulations should accomplish what was originally intended, which was to help keep the buildings cleaner and encourage appropriate behavior. Some aspects of the policy will be difficult to enforce, but it is good to have a policy on the books. Costs should be minimal, e.g. for signage to indicate a designated smoking area. There was significant discussion of the finer points of the wording of the policy. Dr. McIntyre asked that Ms. Miller work with Mr. CannCasciato and Dr. Li to refine the language and bring the policy back to PAC for final approval.

The Board Policy-Making Authority Delegation handout shows what authority the Trustees have through RCW 28B.35.120, which outlines the general powers and duties of the Trustees, and the CWU Policies Manual 1-1.6. The Trustees also delegate specific authority to the president. This is intended to be a reference document for the vice presidents.

The Board of Trustees Agenda Action Plan was also reviewed. All suggestions made previously have been incorporated into this version. This is an information item only.

Agenda items for the 2/13 Trustees meeting are due 1/29.

Ms. Miller also mentioned that several students have pointed out to her that more study areas are needed on holidays that fall during the quarter, e.g., President’s Day. Due to budget cuts, the Library is not open at such times. Dr. McIntyre asked that Dr. Tullos look at the SUB and Dr. Soltz look at the Library to see if there are cost effective ways to accommodate this request. She also asked that they examine how many students have this concern. The problem needs further definition in order to develop an appropriate solution.

Chenyang Li

ADCO met with Rich Corona last week. The group discussed new changes in Business and Financial Affairs. The chairs also shared their concerns about wanting more freedom to manage department activities and funds within state regulations. They are also troubled by their perception that more tasks are being shifted from BFA, Registrars and Testing to the departments. This decentralization of processes is leading to the need for more training to keep up on technology and procedures. Dr. McIntyre asked for a summary of what specific tasks are being shifted to the department secretaries and chairs showing in what ways they are being asked to do more. Dr. Soltz suggested that a joint meeting with the deans and chairs to discuss the upcoming changes with PeopleSoft should be scheduled. There has been some communication with the department secretaries and training for them is under way, but more discussion with the chairs is needed. The chairs and deans need an overview of business processes. Kevin Kimball will work with Rich Corona and the EIS and ITS staff on setting this up.

At this same meeting, ADCO also met with Nancy Howard, Staci Layman, Donna Kramer, and Jennifer Fountain. It was a long, but productive meeting.

Michael Skiff

The application for the ODK honorary is being sent electronically today. The chartering ceremony should be in April or May.

No Report:

Liahna Armstrong, Barbara Hodges, Daniel CannCasciato

III. Executive Reports

1. Provost/Senior Vice President for Academic Affairs – Dr. Soltz

Dr. Soltz is teaching a University 101 course this quarter.

The program review process is working well. All eight departments being reviewed in this cycle have submitted their reports.

The COTS dean search is moving forward with a pool of 35 strong candidates. Phone interviews will be conducted in two weeks and the committee hopes to have finalists on campus before the end of winter quarter.

Now that the legislature is in session the Provost’s Office staff are being barraged with a constant stream of requests for report presentations. Dr. Linda Beath or Dr. Soltz are scheduled to be in Olympia on a weekly basis for the next several weeks. Last Friday, Dr. Soltz presented on the career switcher program and the new special education with a minor in ESL program at Lynnwood. This was a good opportunity for CWU. This week, Dr. Beath is speaking on accountability for the House Higher Education Committee hearing. CWU is again acting as the model for the comprehensive institutions. Next week, Dr. Beath will present on remediation. The ICAO provosts group is working on the three different bills associated with transfer articulation and will meet on this later this week.

The process of working on the general education program and modeling centers of excellence that was begun at the 12/8/03 faculty development day is continuing to move forward. The summer session budget advisory committee meeting is 2/3 at 11:00 Barge 412. The Salary Administration Board has made distribution for Plan A. Letters went out last week to approximately 98 individuals. The process is working well.

1. Vice President for Student Affairs & Enrollment Management – Dr. Tullos

Today is the tenth-day freeze for enrollment numbers. Twenty-nine students were lost to military call up this last quarter. $19M in financial aid was disbursed this quarter. Dr. Tullos and her staff are working with provost and deans on university goals for enrollment next year.

1. Vice President for Business & Financial Affairs – Mr. Kimball

Vice President Corona is out of the office for the next two weeks. The financial aid check distribution went well. However, on Friday some of the local banks almost ran out of money! BFA is working with the banks on this so that they can have an appropriate amount of cash on hand. At some point with PeopleSoft there will be an option to direct deposit financial aid net refunds directly to student bank accounts.

Several staff met with the bond attorneys in Seattle last week to discuss SUB/Rec bonding issues. Mr. Corona would like to have a meeting of the Trustees’ committee of the whole to discuss bonding for the SUB/Rec. Approvals will need to be processed in March and May is the target period for issuance of bonds, although it could be later in the summer.

There has been some progress on examining potential real estate acquisition or lease on the periphery of campus.

The chair of the DNR has announced a new policy to prevent clear cutting of old growth forest on public lands. This may impact the state education fund that is tied to timber revenues. The Cabinet will be updated on this as information is available.

1. Vice President for University Relations – Ms. Gray

Dr. Baker is at a conference on financing a small foundation with three Foundation Board members.

The web site received over 1100 hits on the emergency closure information on page, on last Friday, so the site was well used and will no doubt be used more in the future now that employees are aware of it. The new senior director of development, Ralph Phillips, is on board as of last Friday, 1/16. Mr. Phillips will be meeting with deans, the cabinet, and others over the next several months.

1. Executive Assistant – Dr. Street

No report.

1. President

Dr. McIntyre met with legislators on 1/9 and more are scheduled for 1/23. CWU’s funding proposals are generally being well received. Funding for centers and the tuition waiver cap are among the issues being highlighted. In the midst of all of this there is a bill that would create a new sales tax to finance a higher education trust fund.

The president is scheduled to meet with city manager Ted Barclay and mayor Ed Berry to discuss the campus and community cooperating on alcohol abuse issues.

After the recent weather related closure of the university, Dr. McIntyre asked that a policy reminder notice be sent to the campus every November.

Mrs. Mary Robinson’s address to the university will be rebroadcast this Thursday at 7:15. Tapes will be available for checkout from the Library.

IV. Information Items

1. University Bulletin items – Mr. Anderson.

V. Old Business

Minutes

President’s Cabinet

Wednesday, January 21, 2004

10:30 a.m. – Barge 412

I. Discussion Items

1. At 10:30: Conference call with Ann Anderson:

o Legislative Issues.

o Strategies for the National Collaborative meeting 1/27

This Thursday at the Senate Higher Education Committee 10:00 session, Ms. Anderson and Dr. Jim Huckabay, Faculty Legislative Representative, will be present at the confirmation hearing for our student trustee Matt Schmitt. The strategy was reviewed for the hearing on performance contracts and conformity with Supreme Court affirmative action decision (I-200). The Senate Ways and Means Committee will also be in session at 3:30 that day to discuss unmet demand for access and expanding access.

Ms. Anderson and Dr. McIntyre will be discussing tuition issues and the Wenatchee project during the meetings they have with legislators on 1/23.

On 1/27 the House Appropriations Committee will meet to discuss remedial education at the university and community college levels. Dr. Linda Beath will represent CWU at this hearing.

2. Emergency Closure statements – new draft.

A few changes were suggested and will be incorporated so that the statements are ready to go in case of more inclement weather.

II. Executive Reports

Dr. Dave Soltz – Provost/SVPAA

Dr. Soltz distributed the Academic Affairs Council approved draft of a policy for department or unit name changes. Dr. Soltz suggested that with a few changes in wording this could be applied university wide, as there is no name change policy in place right now. He is also working on a policy for unit merger or dissolution.

Continuing Education is kicking off the World Wine Program this Friday, 1/23. This new program has been very successful.

Dr. Charlotte Tullos - VPSAEM

Dr. Tullos would like to propose a new student orientation fee. Dr. McIntyre recommended that Dr. Tullos consult with assistant attorney general Teresa Kulik and director of internal audit Margaret Smith.

The assessment workshop is coming up this week.

Ms. Jen Gray – for VPUR

The Kittitas Valley Community Hospital is holding a charity event on 4/17.

Mr. Kevin Kimball – for VPBFA

BFA is examining use options and funding sources for property available on the periphery of campus.

Dr. Jerilyn McIntyre - President

Dr. McIntyre will work with Dr. Street to create a protocol for coordinating and screening messages of broad interest to the campus.

III. Information Items

IV. Old Business

1. Regular report: Enterprise Information Systems update.

2. Debt-ratio policy.

3. Equipment replacement policy.

4. Copying policy for campus.

5. Overall management of computing support and resources on campus.

6. Campus tree management plan.

___________________________________

Minutes approved.

Jerilyn S. McIntyre, President

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