Minutes

President’s Advisory Council

Wednesday, January 7, 2004

8:30 a.m. – Barge 412

President’s Advisory Council was cancelled due to the snow-related closure of offices and cancellation of classes. These items will be added to the agenda for the 1/21/04 meeting.

I. Action Items

1. Approval of the PAC minutes from 12/3/03 and 12/17/03.

2. Revised policy to include the Diversity Council as a University Committee.

II. For the Good of the Order

III. Executive Reports

1. Provost/Senior Vice President for Academic Affairs

2. Vice President for Student Affairs & Enrollment Management

3. Vice President for Business & Financial Affairs

4. Vice President for University Relations

5. Executive Assistant

6. President

IV. Information Items

1. University Bulletin items – Mr. Anderson.

V. Old Business

Minutes

President’s Cabinet

Wednesday, January 7, 2004

10:30 a.m. – Barge 412

Jerilyn McIntyre, Dave Soltz, Charlotte Tullos, Libby Street, Paul Baker, Rich Corona

The group discussed the situation regarding the cancellation of classes and closure of campus offices due to the snow. A memo will be sent to the campus clarifying the policy regarding closure of the university and how these situations are to be handled. Mr. Corona, Dr. Baker, and Dr. Street will work on this memo.

I. Carmen Rahm re: the Intranet Website overview.

Mr. Rahm began his presentation with a list of definitions for common terms, e.g., Internet vs. intranet, etc. He then used a live demonstration with the Lewis Clark State College web site to compare and contrast an Internet site and an intranet site. The group then discussed the essential elements that they would like to see on a CWU intranet site for employees that would be separate from the site accessed by external constituencies. ITS is proposing an intranet site for employees, a separate site for students (both of which would be behind the institutional firewall), and an Internet site for externals that “hangs off” the firewall. These new portals will develop over time and ITS staff will work with the CWU Web Master, Graphics, and Student Affairs to determine content and sort out other production issues. A more developed prototype will be brought back to Cabinet for review.

II. Action Items

1. Approval of the Cabinet minutes from 12/3/03 and 12/17/03.

Motion to approve as amended by Dr. Baker. Seconded by Mr. Corona. No further discussion. Approved as presented.

III. Distribution Item

1. New Financial Aid policies.

(Will be an Action Item on 1/14/04. Ms. Canedo will be present 1/14

for the discussion.)

IV. Discussion Items (none)

V. Executive Reports

Dr. David Soltz – Provost/SVPAA

Dr. Soltz is currently reading through a very large stack of faculty promotion and retention files. He is also working with the deans to standardize the application process and have this policy codified.

The summer session budget meeting has been postponed in order give some time to work out an issue with the Faculty Senate prior to the meeting.

Mr. Rich Corona - VPBFA

Heating costs for the last month have been approximately $3500 per day over and above the typical budgeted utilities cost. Keeping campus buildings appropriately heated in the very cold weather we have had has been costly.

Mr. Corona commented that the appointment of Sid Morrison to the Board of Trustees has been very well received throughout the community.

Solutions for the Dining Services relocation necessitated by the SUB/Rec project are being researched. Housing of the large freezer units that will come out of Holmes is a major issue. Construction of a modular warehouse that can be used for other purposes after the SUB/Rec is completed, is one of several options being considered.

A public records request from a community member was reviewed.

Dr. Charlotte Tullos – VPSAEM

Enrollment is 559 up as of yesterday, compared to the same time last year. The Lynnwood Center’s enrollment is 139 up as compared to last year. Overall, the enrollment numbers look very positive. Residence hall occupancy numbers will be reported on later.

The SAEM group will be meeting to discuss overall enrollment policies next week and will bring forward several proposals to the Cabinet.

Dr. Paul Baker – VPUR

The pre-presentation dinner event for the Mary Robinson visit is coming together very nicely. The dinner is being arranged for donors who are interested in helping to endow the Presidential Speakers Series. If this is successful, these events will be held for other headliner speakers to build up the endowment.

Potential commencement speakers for the Ellensburg ceremony were discussed.

Copies of a report from NAU on the economic contributions of that university to the community and the state were distributed as a sample and point of discussion for the economic impact study that is being done for CWU.

Dr. Libby Street – Executive Assistant

Discussed a request from the consultant on the cost study.

The calendaring committee met yesterday and the group is putting together the cost estimate for the new software they are recommending.

Dr. Jerilyn McIntyre – President

The president met with Ann Anderson yesterday to discuss Legislative items for the upcoming session. These issues were outlined for the Cabinet. Ms. Anderson will be meeting with legislative staffers on a number of issues beginning this week.

Dr. McIntyre will be traveling to Olympia for meetings with legislators on Friday, 1/9.

Ms. Anderson will be attending a meeting tomorrow regarding Bill 2111 on the institutional performance compact with the state.

VI. Information Items

VII. Old Business

1. Regular report: Enterprise Information Systems update.

2. Debt-ratio policy.

3. Equipment replacement policy.

4. Copying policy for campus.

5. Overall management of computing support and resources on campus.

6. Campus tree management plan.

________________________________

Minutes approved.

Jerilyn S. McIntyre, President

/bh