President's Pac-Cabinet : Wednesday, September 17, 2003 Minutes

Jerilyn McIntyre, Rich Corona, Shelly Johnson, Mark Anderson, Lynne Imamshah, Linda Beath, Judy Miller, Paul Baker, Chenyang Li, Daniel CannCasciato, Libby Street, Mark Lundgren, Charlotte Tullos.

Rich introduced Kevin Kimball and Carmen Rahm.

I. Presentation: Bill Vertrees - Construction Projects on Campus.

Mr. Vertrees described the timeline for construction projects on campus, including the current status for start of school, the future schedule, and how to communicate best to campus what's happening. FMD has worked long and hard this summer and, despite the extended legislative session and construction worker strikes that affected the early part of the summer, much has been accomplished. A great deal of work had to be completed in order to prepare for next year's construction projects.

Mr. Vertrees summarized the parking situation on campus and outlined the new parking lots that have been constructed this summer and those that are scheduled to be completed by 10/6. Improvements have been made to Beck Hall, which is the third of the six "Bassettis" dorms that have been remodeled. The Walnut Mall will be fully open by 9/22 and will remain open throughout the construction of the new SUB. There are three phases of the SUB that involve digging of major trenches for utilities installation that are all scheduled to be completed before the Thanksgiving Holiday. The new construction site for the new SUB is also fenced off and work is getting underway. The Japanese Garden is closed temporarily while new security systems and a recirculation pump for the garden stream are being installed.

A handout summarizing the timeline for dining expansion was distributed and reviewed. A number of facilities on campus will be utilized to compensate for the loss of Holmes Dining Hall.

The group discussed different methods for how best to get the ever-changing information about the real-time construction status out to the campus community. New signage will be installed around the campus and the web page will be employed to give immediate access to route maps and other scheduling information. The Daily Record and The Observer will also run stories on the construction projects.

II. Action Items

• Approval of the PAC minutes from 8/13/03. Motion to approve by Mr. Corona. Seconded by Dr. Baker. No further discussion. Motion carried.
• University committees policy changes - Dr. Street. (Distributed on 8/13/03.)

  Dr. Street reviewed all of the substantive changes (editorial changes were approved at the 8/13 meeting). Motion to approve all the changes, with the exception of the two listed separately below, by Dr. Tullos. Seconded by Ms. Imamshah. Motion carried.

  There was a separate motion made by Dr. Baker that all the administrative members of the S&A Fees committee should be changed to voting members. Mr. Corona seconded. The rationale for this change was discussed. The research regarding the structure of this type of committee at other universities showed that the administrative members on this type of committee at CWU's sister institutions do vote. This change will help to ensure a better balance on the S&A committee. Motion carried, with Dr. Tullos abstaining.

  A second separate motion to make the two ex officio members on the Student Technology Fee committee voting members was made by Mr. Corona. Seconded by Dr. Baker. No further discussion. Motion carried.

  As an information item only, the Diversity Council is to be included as an official university committee. The structure is in draft form at this time and will not be voted on today. Dr. Street is still working with Mr. Champagne on this and it will be brought back as a separate item.

III. For the Good of the Order

Lynne Imamshah

The Exempt Employees Association (EEA) has changed the format of its meetings as a means to encourage attendance. Meetings will now be held quarterly. The fall quarter meeting will be scheduled for the beginning of November.

Mark Lundgren

The final peer group list was distributed. It includes 23 institutions, with a good balance between regions and Tier I and Tier II institutions (based on U.S. News and World Report). This list has been developed over the last year. Mr. Corona commended Mr. Lundgren for his work on this.

Daniel CannCasciato

The faculty are returning to campus this week. The general education workshop is being held this morning. There are also workshop sessions on critical thinking and incorporating critical thinking into the curriculum. The Fall Faculty meeting is tomorrow, 9/18.

Mark Anderson

For the Battle in Seattle the game will be at 6:00 p.m., with a pep rally at 4:45 p.m. in the stadium. The Library renaming ceremony is confirmed for 11/15.

No report

Barbara Hodges, Chenyang Li.

IV. Discussion Items

• Naming procedures - Judy Miller.

  Ms. Miller brought forward a few adjustments to the policy in 2-2.24.3 section on the process to include the steps after a building naming has been approved. Motion to adopt as is with one editorial change by Dr. Street. Seconded by Mr. CannCasciato. Motion carried.

• Marketing update.

  About 80% of the funds earmarked for advertising will go to promoting CWU and the university centers on the west side. Approximately 20% will be used in Eastern Washington. The cost of advertising is such that it's almost possible to buy the same amount of advertising on both sides with that split of funds. CWU will have a half page add in the special education section of the Times that is being produced on 9/28. Dr. McIntyre asked that Mr. Anderson bring in the five templates to be used for advertising back to this meeting so that everyone can see them again.

IV. Executive Reports

• Provost/Senior Vice President for Academic Affairs. No report.
• Vice President for Student Affairs & Enrollment Management

  The freshmen move in (Movers & Shakers) is coming up this Friday 9/19. Wildcat Welcome Weekend is Saturday, Sunday, and Monday (9/20-9/22). The football game on Saturday is part of the festivities.

  The current enrollment report was distributed. Total enrollment is 667 up as of yesterday, as compared to the same time last year, and 200 registered on Monday 9/15. Almost 400 students are self-reported as academically at risk. SAEM is working on how best to help this group be successful.

• Vice President for Business & Financial Affairs A number of campus offices will be open for Wildcat Welcome Weekend, among them the university store, computer labs, housing, dining services, and many others.
• Vice President for University Relations. No report.
• Executive Assistant. No report.
• President. No report.

VI. Information Items

VII. Old Business

• University Bulletin items - Mark Anderson

Jerilyn McIntyre, Rich Corona, Libby Street, Charlotte Tullos, Paul Baker, Linda Beath for Dave Soltz.

I. Action Items

• Approval of the Cabinet minutes from 8/13/03. Motion to approve as presented by Mr. Corona. Seconded by Dr. Tullos. No further discussion. Motion carried.

II. Discussion Items

• UW Seattle Undergraduate Enrollment and Transfer Admission.

  This new policy may be of benefit for CWU, but we need to be ready with a plan for how to respond to this opportunity. Dr. McIntyre asked that the vice presidents meet to discuss and report back to cabinet on their proposed strategy.

• Article, "St. Martin's Wins GNAC, National Academic Awards," 9/2/03.

  This ranking was very interesting. CWU ranked very well academically in this survey. CWU's emphasis is on student athletes and Dr. McIntyre is pleased that overall our teams are performing well academically.

• Computer viruses on campus - email from ResNet to returning students.

  The email summarizes what's happening in the residence halls to counteract computer viruses.

III. Executive Reports

Dr. Linda Beath for Provost/SVPAA Soltz

The Fall Faculty meeting is tomorrow 9/18. There are several exciting events planned for the afternoon.

Dr. Paul Baker - VPUR

Dr. Baker has been connecting with new alumni. A number of them are very willing to play a role in alumni development and to help CWU reconnect with other alums who have been "lost" over the years. The Colorado trip went very well. He met with several alums who are anxious to be connected with CWU. Dr. Baker has also recruited another potential alumni board member and is working on other nominees to the board as well.

The Foundation financial audit is moving along extremely well. The preliminary results are very solid.

Dr. Charlotte Tullos - VPSAEM

There was a meeting regarding the presidential speakers series last week. There are several offers out to different speakers and we are awaiting a response. There are Kamola Hall tours organized for Fall Faculty Day tomorrow. The residence halls are ready for students. CWU may be acquiring a new honorary for the top 10% of non-traditional students.

Mr. Rich Corona - VPBFA

The EIS status report was distributed. At this time, all is well with the project. The downtown BBQ for students is next Wednesday, 9/24. Wendy Rittereiser will join Cabinet next week to discuss issues regarding the voluntary retirement incentive. Mr. Corona had a very productive conversation with Trustee Leslie Jones yesterday, regarding their BOT subcommittee. There was a walk-through of the Old Hospital with Meghan Miller, Wayne Quirk, Bruce Porter, and Doug Ryder to review the status for the new group that may be moving in January 2004. Mr. Corona will be meeting with the proposed contractor for collective bargaining negotiations very soon. Mr. Corona and Dr. Street were both accepted for Leadership Ellensburg this year.

Dr. Libby Street - Executive Assistant

Dr. Street is assisting with establishing a Phi Beta Kappa chapter on campus. The draft committee appointment letter was sent to the Cabinet for review. The operating and capital budget was discussed at the last meeting. November 1 is the deadline for VP submission of proposals. The university calendaring committee is holding campus wide informational meetings in early October.

Dr. Jerilyn McIntyre – President

Ann Anderson will be coming to Cabinet on 9/23 to discuss proposed changes in the language to I-200. Dr. Soltz and Ms. Anderson are scheduled to be in Olympia next week to attend several legislative hearings on the performance compact, creation of a new master plan for higher education, and the branch campus study. They will report back to the Cabinet 9/23.

Chief Rittereiser sent an email to the Cabinet regarding emergency planning and the Cabinet's role in emergency preparedness. Mr. Corona will bring copies of the plan to next week's Cabinet.

Dr. McIntyre asked that the VPs remind the units that internal audits are for the benefit of departments and the university and are not meant to be punitive.

The alumni gathering last Friday, 9/12 at the Arborcrest Winery in Spokane was very nice.

IV. Information Items - (none)

V. Old Business

• Regular report: Enterprise Information Systems update.
• Debt-ratio policy.
• Equipment replacement policy.
• Copying policy for campus.
• Overall management of computing support and resources on campus.
• Campus tree management plan.

________________________________

Minutes approved.

Jerilyn S. McIntyre, President

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