President's Cabinet : May 7, 2003 Minutes

Present: Rich Corona, Shelly Johnson, Michael Braunstein, David Shorr, Roy Savoian, Judy Miller, Linda Beath, Keith Champagne.

I. Action Items

1. Approval of the PAC minutes from 4/16/03
Motion to approve as presented by Dr. Savoian. Seconded by Dr. Beath. No further discussion. Approved as presented.

2. Revised CWU Naming Policy.
Motion to approve as presented by Dr. Savoian. Seconded by Dr. Shorr. No further discussion. Approved as presented.

3. Draft Computer Recycling Procedure.
Motion to approve as presented by Ms. Miller. Seconded by Dr. Beath. No further discussion. Approved as presented.

4. Revised Chain of Command.
The group noted several minor wording and grammar changes. The group asked that this will be corrected and brought back for final approval next meeting 5/21.

II. Distribution Items

1. Honorary Degree Policy (will come back for action on 5/21/03). No comment at this time.

III. For the Good of the Order

Shelly Johnson
No current report from Olympia as the legislature is in recess.

Michael Braunstein
No report.

David Shorr
ADCO will be electing two new officers. The ADCO structure has been reorganized. The changes will take effect in the fall.

Roy Savoian
No dean's report. However, Dr. Savoian did want to bring forward one item on behalf of the custodian in Shaw-Smyser. As a result of some continued vandalism in the restrooms in Shaw-Smyser involving chewing tobacco, Dr. Savoian would like to make Shaw-Smyser a tobacco-free zone, not just a smoke-free zone as is currently the policy. There was some discussion as to whether this could apply to one building or the campus as a whole. Ms. Miller offered to do some research and find out how other institutions handle this issue and report back to PAC.

Judy Miller
Recently, Ms. Miller has had several requests regarding the procedure to plant a memorial tree on campus. A process has been in place for sometime, but it had never been formalized. Ms. Miller tracked down a procedure with the cooperation of Facilities Management. Mr. Corona noted that the focus of the Campus Site and Development Committee is changing and they will not be handling micro-issues such as this. Therefore, having a memorial tree planting procedure in place would be welcomed. Mr. Corona proposed a Cabinet-level discussion regarding the charge to the Campus Site and Development Committee. After the Cabinet has an opportunity to discuss this issue, a final draft of the memorial tree policy will be brought back to PAC for action.

Keith Champagne
The Diversity Council has been busy. Four members will be giving a presentation to the Academic Affairs Council and the Board of Trustees Academic Affairs subcommittee. Mr. Champagne is working with Media Relations to communicate externally and internally on the Diversity Council's progress and initiatives, and the opportunity for the campus community to collaborate and cooperate with the Council. A web page will be set up to help keep the campus informed.
The Diversity Council would like to thank Dean Roy Savoian, COB and Dean Rebecca Bowers, CEPS for their commitment to diversity and systemic changes in their respective colleges.

IV. Executive Reports

1. Provost/Senior Vice President for Academic Affairs - Dr. Beath for Dr. Soltz
Dr. Linda Beath has accepted the position of AVP for Undergraduate Studies. The search committees are moving ahead on the McNair and Douglas Honors College directors searches and finalists' campus visits should begin soon.

Staff from Academic Affairs had a very successful meeting regarding the PeopleSoft implementation and the changes it will precipitate in academic and business practices.

2. Vice President for University Relations
No report.

3. Vice President for Student Affairs & Enrollment Management - Mr. Champagne for Dr. Tullos
Mr. Champagne wanted to thank and congratulate all the CWU employees, particularly the skilled crafts persons, who helped to put up and take down "The Wall." Almost 400 people participated in this event. Work on SAEM performance based budgeting and indicators continues. Staff are also looking at a business plan for the president's goal of 10,000 students by 2010.

4. Vice President for Business & Financial Affairs - Mr. Corona
Two suspects have been arrested in the series of campus burglaries. The campus police will be making every effort to return recovered items to the departments involved as soon as possible. Mr. Champagne noted that he met with the suspects yesterday and they have been expelled from the university.

The search for the Senior Director for Information Technology Services is reaching the final stages and has a very good pool. The committee hopes to have finalists on campus before the end of classes. The schedule for the Board of Trustees meeting this Friday has a long agenda. There will be more discussion of the SUB/Rec, especially highlights of the financing plan, cost estimates, etc. A design process for the renovation of Sue Lombard Hall will be recommended, which will be tied to the improvements to both the Sue Lombard and Tunstall dining services.

5. Executive Assistant
No report.

6. President
No report.

V. Information Items

1. Cabinet and PAC Summer 2003 meeting schedule.

VI. Old Business