President's Cabinet : May 21, 2003 Minutes

Present: Jerilyn McIntyre, Libby Street, Rich Corona, Shelly Johnson, David Shorr, Michael Braunstein, Dale Hubbard, Mark Lundgren, Roy Savoian, Judy Miller, Keith Champagne, Paul Baker, Charlotte Tullos, Mark Anderson, Linda Beath

I. Action Items

1. Honorary Degree Policy (distributed on 5/7/03)

Motion to approve as presented Dr. Street. Seconded by Dr. Savoian. No further discussion. Approved as presented.

2. Revised Chain of Command (discussed on 5/7/03)

Two additional minor revisions were made. Motion to approve as amended by Mr. Corona. Seconded by Dr. Tullos. No further discussion. Approved as amended.

II. For the Good of the Order

David Shorr
Next year the new ADCO chair will be Chenyang Li, Philosophy, and the chair-elect will be Jan Bowers, Family and Consumer Sciences.

Michael Braunstein
A conference was held with PERC to determine the faculty representation for collective bargaining purposes. The bargaining unit proposed is still under discussion. The time frame for establishing the unit will likely push the election into next year. However, the Faculty Senate will go ahead with today's open forum on collective bargaining.

Mark Anderson
Work on the new web page is progressing and the beta test site up. The new look is almost ready to go public. Mr. Anderson distributed a draft of some sample pages from the new site. Washington is requiring state agencies to be "508" compliant with their web sites, i.e. accessible to persons with disability. This has necessitated changes to some of the web pages to allow interfacing with the accessibility software. Eventually, the whole web site will need to be made compatible. The PAC reviewed the proposed changes to keep the web page in compliance. Mr. Anderson will take their suggestions back to the web designers and bring a new version back to PAC as soon as possible.

The CWU at Benaroya event went well. The media relations staff are still working on collecting news clippings. Dr. Gries was very pleased. The donor cultivation event prior to the performance was successful. Dr. McIntyre commended both the Music Department and University Relations on all their hard work to organize this event and make it successful.

Roy Savoian
Margaret Badgley has developed a proposal for the creation of a university centers advisory board to enhance outreach to communities CWU serves outside of Ellensburg. The deans and provost are reviewing this proposal.

The Snohomish County Economic Development Council is consulting with Edmonds Community College and Everett Community College on workforce development initiatives. CWU will be part of this effort and is examining academic programs that could tie in to economic development in Snohomish County. Accounting, Business Administration, Law and Justice, Safety and Health Management, and Psychology are among the programs being considered. In addition, the group will be looking at how to make connections to the Ellensburg campus. Dr. Savoian will continue to serve as CWU's representative on the task force and will be consulting with the other deans throughout the process. Updates to PAC will occur as needed. Dr. McIntyre asked if this was tied into NSIS consortium, which focuses on offering college programming in the Everett area. There is, in fact, room for cooperation between these two groups, and Dr. McIntyre encouraged Drs. Savoian and Beath to work to encourage this collaboration. Drs. Savoian, Beath, and Soltz will meet on this, and other curriculum related matters, next week.

Judy Miller
At the last meeting, Ms. Miller and Mr. Champagne were asked to research tobacco use policies on other state campuses. The CWU Library prohibits smoking and "other uses of tobacco" through a WAC (Washington Administrative Code). Other universities do not have such language in the WAC. CWU is free to develop whatever WAC language is appropriate under the General Conduct WAC, Rights and Responsibilities section and the student judicial code would then enforce the new rules. Ms. Miller was asked to draft a tobacco use policy and bring it back to the group for review. The new statute would apply to campus academic buildings only. The appropriate campus bodies would also have to review this proposal once the language is drafted. It was noted that the established process to change the WAC includes an opportunity for public input.

The Computer Recycling Procedure generated a number of questions. It will be tabled until Ms. Miller can get further clarification.

The PAC was asked to consider adding an email account to the library privileges, parking permit and campus identification card already awarded to distinguished civil service and exempt employees and emeritus faculty. Ms. Miller was asked to follow up with ITS regarding the potential impact of adding email privileges on the system and report back at a later date.

The new flagpole to be installed at the International Flag Pavilion is almost a reality. The site has been selected and it should be up soon.

Keith Champagne The diversity process continues. Mr. Champagne distributed copies of the charge to the Diversity Council and an organizational chart. In conversations he had with his counterpart at the UW, Mr. Champagne discovered that CWU is well ahead of the curve in developing diversity initiatives on campus. Dr. Savoian noted that the Diversity Council team did a great job with their presentation to the Board of Trustees.

No Report:
Shelly Johnson, Barbara Hodges, Mark Lundgren, Dale Hubbard

III. Executive Reports

1. Provost/Senior Vice President for Academic Affairs - Dr. Linda Beath for Dr. Soltz
On Monday a contingent consisting of the academic deans, the avp undergraduate studies, and the provost met with Heritage College's academic vice president and deans. This visit gave the two groups of administrators an opportunity to be introduced to their counterparts and to tour the Heritage campus. Further discussions regarding cooperation between the two institutions will follow.

2. Vice President for Business and Financial Affairs - Mr. Rich Corona
The City Council has recommended name changes to several Ellensburg streets, including changing 8th Avenue to University Way. The new University Way would run from the west interchange to the Vantage Highway. The package of street name changes will come back to the Council in a couple of weeks for final approval.

3. Vice President for University Relations - Dr. Paul Baker
The turnout for the Benaroya pre-concert cultivation event was approximately 80, which is considered very good. There was plenty of opportunity to foster new donor relationships at this event.

The Foundation Board finance committee met to approve the budget and will submit this budget to the full Foundation Board next week on 5/30. The Board will also elect officers.

4. Vice President for Student Affairs and Enrollment Management - Dr. Charlotte Tullos
Pre-registration is going well. Nine hundred freshmen have already been registered. Summer school registration is up approximately 200 compared to the same time last year. Fall enrollment numbers look good.

Dr. Tullos will be meeting with the Downtown Task Force, along with the city and campus police regarding the annual "senior golf" party. The downtown GustFest will not be held this year, so there will be no organized alternative activity to "senior golf."

The PeopleSoft prospecting module will be on line soon. By this time next year students may be able to register on the web.

Three nominations for the student trustee to the Board of Trustees have been submitted to the Governor's Office. A decision should be announced sometime over the summer.

5. Executive Assistant - Dr. Libby Street
The schedule of events for Indian Country Week (5/27-30) is out and copies were distributed to the PAC. On Friday 5/30, the salmon bake will be only $5.50 per person. A number of other events are scheduled for noon, late afternoon, and evening of each day.

6. President - Dr. Jerilyn McIntyre Dr. McIntyre very much enjoyed the Benaroya event.

Over the last several weeks, Dr. McIntyre and Ann Anderson have met with the editorial boards of the regional newspapers in Moses Lake, Ellensburg, Yakima, and Wenatchee to promote adequate funding for higher education.

IV. Information Items

V. Old Business

Present: Jerilyn McIntyre, Libby Street, Rich Corona, Charlotte Tullos, Paul Baker

I. Discussion Items

1. Budget Planning - with Shelly Johnson and Mark Lundgren.
The administration is exploring the possibility of having a cost analysis done for the university. Information on categories of expenses such as program level cost and average cost per student both direct and indirect would be very useful to long-range budget planning. Estimates of average variable costs and initial and mature marginal costs by program could be applied to development of new programs or expansion of existing programs. A demand analysis may also be ordered. A consultant will be submitting a proposal.

II. Executive Reports

Dr. Paul Baker - VPUR
Dr. Baker reported on gifts and pledges. The Students First initiative is at $2.5M. The total number of donors is at 6368, up 1000 over last year.

The CWU vs. WWU football game at Seahawk Stadium tentatively scheduled for 10/4 may be cancelled. The World Soccer Championships cannot be held in China due to SARS concerns. Seahawk Stadium is one of the venues being considered and the date is that same Saturday, 10/4. An announcement will be made asap.

Dr. Charlotte Tullos - VPSAEM
The Phoenix Group is initiating a discussion regarding development of a business park for Kittitas County that would partner with CWU.

Mr. Rich Corona - VPBFA
Planning for tree management on campus is under discussion, including class trees and memorial trees.

The Budget Advisory Committee was to meet again prior to the June Trustees meeting, but because of the delay in getting a budget from the Legislature this may be difficult.

If weather conditions allow, on 5/29 there will be fireworks as part of student appreciation day, north of Tomlinson Field. The Ellensburg Fire Department and city police have been consulted on this.

The master plan for parking was discussed.

Dr. Libby Street - Executive Assistant Dr. Street wanted to acknowledge that Professor Ken Calhoun, IET, constructed the display case for the Richard Fairbanks ceramic piece that is on display in Barge 412.

The Kamola Hall grand opening committee has formed. This celebration will be held same weekend as homecoming, 10/18.

A task force is meeting to work on ways to improved university-wide events calendaring.

Dr. Jerilyn McIntyre - President The Cabinet is invited to attend the Student Athletes Advisory Committee annual BBQ on Wednesday 5/28.

The new brochure for Kamola Hall is under review.

S and A Funding issues were discussed with Nate Harris, ASCWU-BOD President, at his last regular meeting with Dr. McIntyre.

III. Information Items

IV. Old Business
1. Enterprise Information Systems update.
2. Debt-ratio policy - Mr. Corona and Mr. Antonich.
3. Equipment replacement policy - Dr. Soltz and Mr. Corona.
4. Charge-back accounting system (summary of state reg.'s and existing CWU system - Mr. Corona.
5. Planning for Growth (classroom capacity).
6. Copying policy for campus.
7. Overall management of computing support and resources on campus - Dr. Soltz and Mr. Corona.
8. Recording industry concern about copying.
9. Campus tree planting policy - Mr. Corona