Present: Jerilyn McIntyre, Dave Soltz, Charlotte Tullos, Keith Champagne, Laury Berner, Michael Braunstein, Roy Savoian, Mark Lundgren, David Shorr, Shelly Johnson, Libby Street, Rich Corona, Mark Anderson
I. Action Items (none)
II. For the Good of the Order
Keith Champagne
Mr. Champagne and Dr. Patsy Callaghan will be presenting on diversity issues to the Faculty Senate later today. The Diversity Council's diversity commissions have received an excellent response from the campus and committee memberships are filling up fast.
Michael Braunstein
The provost asked Dr. Braunstein to make a presentation to the board of trustees on faculty salaries. The presentation will be similar to the one presented to the Faculty Senate. Work continues on the frequently asked questions regarding faculty salary.
Laury Berner
Employee Council is currently working on the Employee of the Year selection. The Council is also continuing to work with the Campus Community Building Project (CCBP). The CCBP "round-up" event will be held in April. The Employee Council's executive committee is working on setting up the annual presidential address to the classified staff.
Michael Braunstein
The Faculty Senate is meeting today. The Senate's Executive Committee has asked that the "W" courses proposal be tabled, as the group decided it needed further work. This is not a result of questions regarding the appropriateness of the concept, but whether the current version of the written proposal suitably written. Also on the agenda are faculty definitions related to collective bargaining.
The Senate is also working on copyright and intellectual property rights issues. This issue has been under discussion for some time now. Mr. Corona asked that the Senate consider involving Director of Business Services & Contracts Bruce Porter in this effort. Mr. Porter has much experience with copyright policies. The provost and the president agreed that this is a broad, university-wide issue and should move forward with more speed.
The Salary Administration Board process continues to move forward. The faculty have been notified as to their status under "Plan A," and have now submitted applications for "Plan B." Those Plan B applications are under review at this time.
Barbara Hodges
The search for the Faculty Senate's Administrative Assistant position is progressing on schedule and the committee hopes that there will be a result to report at the next PAC meeting.
Roy Savoian
There was no report on behalf of the deans. However, Dr. Savoian did recently attend two outreach events for the Seattle business community that were sponsored by other universities. There is an important public relations element to this type of event. Dr. Savoian hoped that CWU could consider being more involved in future events of this type as a means to enhance our visibility on the west side.
Mark Lundgren
The Budget Planning and Institutional Research Office is still receiving numerous inquiries from Olympia about various budget and statistical information. He is currently working on several questions related to student transfer rates.
David Shorr
The ADCO proposal for summer proration is on the Faculty Senate's agenda today. ADCO is working on a new policy to improve the documentation of how faculty development funds are used.
Shelly Johnson
Like Mr. Lundgren, Ms. Johnson has been working on a seemingly endless stream of information requests from legislative staffers in Olympia. She is also chairing the search committee for the new accounting manager.
Libby Street
Dr. Street felt that the final public presentation on power pole relocation last night went well. She affirmed that Mr. Corona has done an excellent job in leading this process. President McIntyre agreed and thanked Mr. Corona for his tremendous efforts.
Tomorrow, Dr. Street will be meeting with representatives of several campus groups involved in materials collection and preservation for the university.
Mark Anderson
Mr. Anderson agreed that, from a media standpoint, yesterday's power pole relocation meeting went well. He was anticipating a story in today's The Daily Record. His team continues to work on visiting with departments regarding the new marketing plan and university graphics image.
III. Executive Reports
1. Provost/Senior Vice President for Academic Affairs - Dr. Soltz
The search for AVP of Graduate Studies is drawing to a close. The committee is meeting to form the report to the provost on Thursday, 3/6. He hopes to make an announcement early next week on the new appointee. There were four strong final candidates for this position. The AVP of Undergraduate Studies will be holding campus interviews for five finalists. The campus interviews will start next week, but will not be completed before spring break. Advertising for the Dean of the Library and the Director of the Douglas Honors College will be out soon.
Pierce Community College President Michelle Johnson will be presenting on potential partnerships between PCC and CWU at the Board of Trustees meeting 3/14. The provost has received very positive feedback from all of our partner institutions recently. Generally, they are very supporting of having CWU on their campus and would like for CWU to deliver more degree programs. The senior administration will be thinking strategically as to how to grow this opportunity for CWU.
The Transitions to Success Consortium will be meeting on Monday, 3/10. This group is comprised of CWU, EWU, and the community colleges in Eastern Washington. Their main intent is to put together a package to streamline the process for the transition from 2-year to 4-year institutions that encompasses financial aid, dual enrollment, and many other issues.
The Salary Administration Board process has gone extraordinarily well. A few unresolved issues still remain, but they are being worked on.
A team has been formed in each college to develop at least one multi-modal delivery course and the provost is putting resources into developing these courses as is possible.
The Academic Affairs Council yesterday approved the human subjects review committee's non-compliance policy. This policy only applies to a few very rare cases where the university finds that an investigator is out of compliance.
2. Vice President for Student Affairs & Enrollment Management - Dr. Tullos
Homecoming 2003 will be October 18. A "big name" is being pursued as the main event. An announcement will be made after the contract is finalized. It should be another great homecoming and the planning committee is very enthusiastic about it.
Fall enrollment numbers continue to look great, for both applications and transfers. Applications are being entered into the system as fast as possible.
The S & A committee is working two nights per week to distribute funds.
SAEM continues work on the unit's performance indicators.
3. Vice President for Business & Financial Affairs - Mr. Corona
At last night's power pole meeting the committee officially announced to the public that they would be recommending the 14th street route to the Trustees on 3/14. The turnout was small last night, but the meeting went well. Mr. Corona thanked Rich Villacres and Chris Smart of the Graphics Department for all their work on before/after photos of the proposed routes. These are two very talented individuals. Having such excellent visual aids at the 3/4 public meeting gave much more impact to the descriptions of the two routes. Mr. Corona passed around the before/after photos of the two routes to the PAC.
Mr. Corona will be meeting with the SUB/Rec financial planners today about financing for the project. A summary update will be provided to the Trustees.
4. Vice President for University Relations - Mr. Anderson for Dr. Baker
Dr. Baker is in California. He reports that he had a good visit with potential donors and a possible commencement speaker.
5. President - Dr. McIntyre
Dr. McIntyre was very pleased about the outcome of the weekend protests at the performances surrounding the campus production of The Laramie Project. She extended her thanks to everyone who worked so hard on making this whole process such a success. It was a very educational experience in many ways, particularly as to how hate can generate from people who have the best of intentions, as well as about the deeper significance of free speech. It is ironic something that so many were dreading actually turned out to be an event that brought people together and was of benefit to the community at large.
IV. Information Items (none)
VI. Old Business (none)
Minutes
President's Cabinet
Wednesday, March 5, 2003
10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Libby Street, Charlotte Tullos, Mark Anderson for Paul Baker
I. Discussion Items
1. Process for submitting capital projects to the site and development committee.
The new format of the restructured committee will go forward to PAC for approval at the next meeting. The first committee meeting will take place on an ad hoc basis, pending final approval on 3/19. The campus site and development committee facilitates campus master planning and emergent remodel prioritization to address more immediate needs. The actual process of how projects will be addressed and prioritized still needs fine-tuning. The Cabinet will work out the process.
2. Use of presidential letterhead and envelopes for mass mailings in other units.
Currently several units (e.g., University Relations and SAEM) use presidential letterhead and stationery for various mailings. President McIntyre asked that this be changed. Units wishing to use presidential stationery will need to make a request in advance. If approved, they may use presidential letterhead, but the unit's own envelopes should be used so that incorrect address returns are directed to the relevant office. When the quantities involved are material, units will be asked to purchase the presidential letterhead directly. The President also suggested that perhaps the administration should rethink the use of presidential letterhead, making sure that it is reserved for appropriate purposes.
3. Executives' summer schedules.
The president is looking ahead to plan for adequate administrative coverage for the summer. Ms. Hodges will contact the vice presidents' staff and put together a summer calendar.
II. Executive Reports
Dr. Dave Soltz - Provost/SVPAA
No additional report.
Dr. Charlotte Tullos - VPSAEM
The Women's Achievement Awards Celebration is tonight.
Dr. Tullos also felt The Laramie Project production was excellent. She too commended the Laramie Project Response Team for all of their efforts.
The Tech Fee Committee is currently reviewing proposals. Dr. Tullos has put an ad into The Observer to notify the campus community that proposals are still being accepted. As a follow up, Dr. McIntyre asked the vice presidents to have a conversation about the overall management of computing support and resources on campus and come back to Cabinet with a report. Dr. Soltz and Mr. Corona are charged with leading this discussion and reporting back in early spring quarter.
Mr. Rich Corona - VPBFA
At the last ICBO meeting, the business officers discussed travel regulations that precludes the university from using any travel sources other than officially contracted travel agencies for booking airfares. Statewide university officials are working with the General Administration Office to change this regulation. It is widely recognized that the current policy is out-of-date and costing the state money. However, for the present, the rule is that travel may only be booked through contracted agencies. Dr. McIntyre asked that Mr. Corona and Dr. Soltz meet with the deans to discuss the current policy and what is being done to advocate for change at a state level.
Campus parking planning issues were reviewed.
Mr. Corona received a request from Doug Ryder to increase the amount of space that APOYO is using in the old boiler plant. The Cabinet discussed the options involved and Mr. Corona will respond accordingly.
The City of Ellensburg is considering the possibility of temporarily renting space in the building on the old University Auto lot, which CWU is currently leasing for a parking lot. More information is needed from the space committee before a final decision can be made.
Mr. Mark Anderson for Dr. Paul Baker - VPUR
No additional report.
Dr. Libby Street - Executive Assistant
Dr. Street will be meeting with Chief Rittereiser on campus security issues. The presidential and vice presidential interns program is still under development. Please remember that for any requests for President McIntyre to speak or write a letter of support the office staff requires complete information and timeliness.
III. Distribution Items
IV. Action Items
V. Information Items
1. Email from ACE regarding peer-to-peer file sharing of copyrighted materials, security, and higher education issues.
VI. Old Business
1. Enterprise Information Systems update, as needed.
2. Debt-ratio policy - Mr. Corona & Mr. Antonich.
3. Equipment replacement policy - Dr. Soltz & Mr. Corona.
4. Charge-back accounting system
5. List of questions for the evaluation process letter - all vp's.
6. Planning for Growth (classroom capacity).
7. Copying policy for campus.
8. Overall management of computing support and resources on campus - Dr. Soltz & Mr. Corona.
Minutes approved
Jerilyn S. McIntyre, President
/bh
