Present: Jerilyn McIntyre, Dave Soltz, David Shorr, Roy Savoian, Keith Champagne, Laury Berner, Jen Gray for Paul Baker, Charlotte Tullos, Libby Street, Rich Corona
Absent: Nate Harris, Michael Braunstein, Judy Miller
I. Action Items
1. Approval of the PAC minutes from 2/19/03 and 3/5/03.
Motion to approve as presented Dr. Savoian. Seconded by Dr. Soltz. No further discussion. Approved as presented.
II. For the Good of the Order
Keith Champagne
The Diversity Council is off to a great start. The response from campus has been wonderful. Dr. Bang-Soon Yoon has agreed to chair the commission on women. He is still working on finding a chair for the commission on human relations. The provost and president will be at the Diversity Council meeting on 5/2 to discuss diversity performance measures and other related issues.
Mr. Champagne is working with Mark Anderson on exploring how diversity can be incorporated into the new marketing plan.
Laury Berner
The Employee Council is meeting tomorrow. The Presidential Address to the Classified Staff is scheduled for 4/22. Employee Council is in the process of selecting the Employee of the Year. Even though Council is in the business of appreciating employees in a variety of ways, Mr. Berner shared that the best way to show appreciation to employees is on a daily basis.
Today will be Mr. Berner's last PAC meeting. Dale Hubbard will be the staff representative attending in spring quarter.
Roy Savoian
The deans' report involves two main activities. The assessment of the program review pilot program will begin this afternoon and continue tomorrow. The chairs of the four academic departments involved in the pilot (Accounting, Biology, Family and Consumer Science and Foreign Languages) will be debriefed. Improvements to the overall process will be made based on their feedback. The assessment plan for the campus will be rolled out next fall based on a five-year schedule. Secondly, performance based budgeting and budget reduction scenarios will be discussed further. A deans/provost retreat is scheduled for tomorrow morning, 3/20.
The College of Business is sponsoring a lecture by Franc Javier Camara, Director of Standards at Microsoft. Mr. Camara will be here on campus on May 12, 11:00 a.m., Shaw-Smyser 115 and will speak on the topic, "From Mayans to E-Commerce." A campus-wide announcement will be made shortly.
David Shorr
The ADCO agenda for April is very busy, including accounting practices for professional development funds, the new DE compensation policy, and ADCO's administrative structure. In the past, ADCO had two officers. This practice was abandoned several years ago. However, it is apparent to Dr. Shorr that two co-chairs are really needed. ADCO will also be discussing a policy regarding plagiarism on campus, including a definition of plagiarism to eventually be put in the catalog and syllabus is also a goal. A web page was developed by John Creech to facilitate a presentation he did for the CEPS faculty on 3/17/03. It is not intended as an official "plagiarism site" for the university, but rather is a work in early-stage progress. The link is
http://www.lib.cwu.edu/info/plagiarism/.
The professional development day in CEPS went very well, with a good series of speakers. Dr. Savoian added that at the provost/deans meeting the other deans had commented that their respective college's professional development day went well also.
Libby Street
Recently, Dr. Street has been working with the cultural archives and arts group on a university gift acceptance policy, among other issues. The president's division met recently to talk about performance based budgeting and data collection. She has also been working on a number of information requests from Olympia. The Presidential Speakers Series will continue in April with Dr. Geneva Gay. Native American Week is slated for the last week of May. The Campus Community Building Project "round up" will be in April. The search for the new Library dean is underway.
III. Executive Reports
1. Provost/Senior Vice President for Academic Affairs - Dr. Soltz
The provost and deans will be meeting to look at the pilot program review assessment of the four test departments and evaluate the process itself. Campus wide program review will be a five-year cycle, which is both the HECB and NASC standard.
The provost has appointed a task force to work on interdisciplinary programs and how to charter them.
Dr. Mack has been working with a group on a vision for faculty professional development and mentoring.
A memorandum of understanding is under review, which proposes to combine our Library system with the Oregon system. If this is approved it will cause a temporary system shut down in the summer to align the two systems, but will be of great benefit to researchers on this campus.
A group of academic affairs officers will be traveling to Heritage College on April 21 to meet with their counterparts and to discuss seriously how the two institutions can develop more programmatic cooperation. This will be the first of many conversations. There are a number of advantages for CWU in pursuing increased programming in the Lower Valley.
A New York Times correspondent is scheduled to be on campus next quarter. Details are being worked out. An announcement will be made soon.
2. Vice President for University Relations - Ms. Gray for Dr. Baker
There are several donor cultivation events coming up, including an Alumni Night at the Mariners game and a CWU Music Department performance at Beneroya Hall. The Alumni Association is also working on honors nights for high school students. The Higher Education Legislative Day is March 26.
Thirty applications have been received for the web designer positions. The search committee is hoping to have interviews completed in March and have the new people on board in April.
The year-to-date fundraising total is near $3M. The Students First initiative is now over $2M. Dr. Baker will be meeting with the Foundation Board next week on a variety of policy issues.
3. Vice President for Student Affairs & Enrollment Management - Dr. Tullos
Mr. Champagne is heading up the 4/17 assessment summit for SAEM. A new task force is researching CWU traditions and looking at how to revive some of them. Another task force is working on the multicultural center.
Enrollment is looking very good for 2003 spring and fall quarters. We are over 400 ahead of this time last year for spring quarter.
The Tech Fee funds will be repurchasing nine laptops to replace the nine stolen from the SUB recently. The Tech Fee fund has several unexpected demands on it and so will not have as much money for funding projects on campus.
Keith Champagne and Jack Baker will be holding a workshop for staff in the College of Education and Professional Studies on civility in the classroom.
S & A Fund has received $3.5M in requests. The committee has now heard all the funding request presentations and is in the process of making allocations.
4. Vice President for Business & Financial Affairs - Mr. Corona
Chief Rittereiser is sending an email to the campus regarding how individuals can get information on the impending war with Iraq, homeland security, etc.
In the next few weeks a BFA group will be working on the annual Auxiliary Services business plan, including a review of the ten-year capital plan for auxiliary buildings. This will eventually be presented to the Trustees.
The value engineering process on the SUB/Rec has brought the project back in budget. Dr. Loran Cutsinger presented on a potential exhibit space to be put in the building.
The summer grounds-keeping work is beginning on campus soon. With all the construction on campus there will be lots of gardening and beautification to do before commencement.
Mr. Corona announced the launch of a national search for AVP Business & Financial Affairs this week. He is very pleased with the search committee and hopes that the position will be filled by this summer. This person will essentially be in charge of the financial side of the university.
5. President - Dr. McIntyre
The president will be leaving tomorrow for a higher education roundtable in Lewiston, ID. Next week she will travel to the west side for the Foundation Board meeting on 3/25 and the legislative Higher Education Day on 3/26.
A resolution on wartime civility is being developed. Campus security plans are in place. Chief Rittereiser is also presenting information to departments in buildings where thefts have occurred to make faculty and staff more aware of what they can do to deter theft. The need to tighten up the existing key checkout policy for campus was discussed in some detail.
At the Cabinet retreat this past week the campus performance indicators were fine-tuned. They are almost ready to be piloted. In terms of budget planning, potential cuts were discussed, relative to the Governor's budget, which is the only information we have now.
The president announced that the Cabinet had decided on an enrollment goal for the institution. By 2008 CWU's goal is to have an enrollment goal of 10,000 FTE; 8000 FTE in Ellensburg and 2000 at the centers. This has been set as a management goal so that long-term academic and financial planning can begin taking place now. This goal is both necessary and achievable, and should allow CWU to avoid deep, painful budget cuts.
IV. Information Items
1. Change in C/PAC schedule. May 7th President's Advisory Council will shift to 10:30 to 12:00 in Barge 412. Cabinet will be moved to May 8th 10-12:00 in the President's Office.
V. Old Business (none)
Minutes
President's Cabinet
Wednesday, March 19, 2003
10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Jen Gray for Paul Baker, Charlotte Tullos, Rich Corona, Libby Street
I. Action Items
1. Approval of the Cabinet minutes from 2/19 and 3/5/03.
Motion to approve as presented Dr. Soltz. Seconded by Mr. Corona. No further discussion. Approved as presented.
II. Discussion Items
1. Budget issues.
The group continued the discussion they had begun at the 3/15 retreat. Given today's announcement of the 2008 enrollment goal of 10,000 FTE, internal allocations for staffing sections and financial aid support for the increased number of students will definitely be a major part of the planning issues to be addressed. The Development Office and SAEM will work together on a structure to better understand the availability of scholarships. Capital projects planning was also discussed.
2. Performance indicators.
The Cabinet outlined a strategy and a timeline to have this process completed.
3. Student Athlete Advisory Committee President - update on proposal for priority registration, from 3/12/03.
Still under discussion.
4. Alumni Association High School Honors Nights - Dr. McIntyre.
Discussed above.
5. List of university personnel for Catalog copy - Dr. Street.
Dr. Street asked the Cabinet to review this document for accuracy. Any changes should be forwarded to Dr. Street immediately.
6. Date for Cabinet retreat - Ms. Hodges.
III. Executive Reports
Dr. Dave Soltz - Provost/SVPAA
Dr. Soltz is currently working on response to Olympia about high demand enrollments. He has made an offer on the AVP position and will be making an announcement soon.
Mr. Rich Corona - VPBFA
Attorney General, Teresa Kulik and Director of Financial Services, Joe Antonich have been working with the state Office of the Attorney General and the General Administration Office on modifying the travel policy. A new policy regarding the purchase of airline tickets will be announced for the start of spring quarter. The new Employee Educational Benefit Policy will be instituted for spring quarter 2003. The concerns regarding transferred employees will be addressed later.
Dr. Charlotte Tullos - VPSAEM
No report.
Ms. Jen Gray for Dr. Paul Baker - VPUR
No report.
Dr. Libby Street - Executive Assistant
No report.
IV. Distribution Items
V. Information Items
VI. Old Business
1. Enterprise Information Systems update.
2. Debt-ratio policy - Mr. Corona & Mr. Antonich.
3. Equipment replacement policy - Dr. Soltz & Mr. Corona.
4. Charge-back accounting system (summary of state reg.'s and existing CWU system - Mr. Corona.
5. List of questions for the evaluation process letter - all vp's.
6. Planning for Growth (classroom capacity).
7. Copying policy for campus.
8. Overall management of computing support and resources on campus - Dr. Soltz & Mr. Corona.
Minutes approved
Jerilyn S. McIntyre, President
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