President's Cabinet : June 4, 2003 Minutes

Present: Jerilyn McIntyre, Libby Street, Keith Champagne, Mark Anderson, Judy Miller, David Shorr, Dale Hubbard, Roy Savoian, Shelly Johnson, Mark Lundgren, Dave Soltz, Rich Corona, Paul Baker, Nate Harris, Charlotte Tullos, Daniel CannCasciato.

I. The Budget Advisory Council meeting will be held, beginning at 8:30.

See BAC minutes for information about the outcomes from this meeting.

II. Action Items

1. Approval of the PAC minutes from 5/7/03.

Motion to approve as presented by Dr. Savoian. Seconded by Dr. Shorr. No further discussion. Approved as presented.

III. For the Good of the Order

Nate Harris
Due to the resignation of Ryan McMichael from the ASCWU-BOD, Karina Bacica VP for Clubs and Organizations, is covering Mr. McMichael's former duties through the end of the academic year.

The election for new BOD officers has come under investigation. The Council of Probity is reviewing the case and will make a decision as to whether or not to disqualify two candidates.

Mr. Harris recently traveled to Washington D.C. and met with staffers from Representative Hastings', Senator Cantwell's and Senator Murray's offices on legislative issues impacting students.

The S and A Fee Committee is working on revising their process and by-laws.

Mr. Harris felt that, despite all the challenges, this has been a good year for the ASCWU.

Daniel CannCasciato
The Faculty Senate Executive Committee has two new members: Tom Wellock and Jeff Snedecker. The executive committee will be meeting over the summer to plan for the upcoming academic year. The executive committee has instituted a new procedure asking for annual reports from Faculty Senate committees. These reports will be posted on the web. The curriculum committee is working with Dr. Beath and Ms. Hoff on the PeopleSoft implementation and all involved feel that there will be good outcome for developing new on-line curricular forms. The new forms will have an on-line help feature built in.

Mark Lundgren
Mr. Lundgren has received proposal from a consultant on performing a cost analysis for the university for purposes of internal planning, programming, and enrollment growth. The proposal is very comprehensive and is still under review. Should it be contracted, the project would take a full year to complete.

Roy Savoian
The deans have sent their tenure recommendations to the provost. The typical end of the academic year activities are keeping faculty and staff very busy. The College of Business Honors Banquet will be this Saturday, 6/7 at the Museum of Flight in Seattle.

Dale Hubbard
Mr. Hubbard has been working with Dr. Tullos to improve his understanding of performance based budgeting and performance indicators.

Information on the tobacco use policy has been forwarded to Judy Miller.

There was a question at the last PAC meeting regarding which was the official flag for the university. The official flag is still the one on top of Barge Hall. The flag at the pavilion is secondary. When Board of Trustees is on campus, the CWU flag is flown on top of Barge in addition to the U.S. and Washington State flags. Unfortunately, security at the new flagpole is a concern as there has already been an attempt at vandalism. Dr. McIntyre wanted to thank Mr. Hubbard and all others in his division who were responsible for getting the new flagpole installed and set up. Mr. Corona asked if any plans were being made to revisit the design of the CWU flag to match the new marketing campaign. Mr. Anderson said that the marketing team would look into this.

David Shorr
The ADCO representative to the PAC will rotate for the summer, between Drs. Shorr, J. Bowers, and Li.

Judy Miller
Ms. Miller continues to work on several items from the last PAC meeting, which will be brought forward at the July session.

The draft agenda for the June Trustee' meeting was distributed. Please get back to Ms. Miller with any adjustments.

Mark Anderson
The Cabinet's recommended changes to the new web site look have been completed.

Media Relations will be on stand-by this weekend in the event of any pre-graduation activities.

University Relations is working on plans for the CWU-Yakima grand opening later this fall.

The publicity for commencement is on schedule.

Keith Champagne
The Diversity Council began the year by reviewing the history of diversity initiative planning at CWU. The Council wanted to create a course of action that could be incorporated in the administrative process so that diversity would always be alive and progressing at CWU. The group invested a great deal of time in successfully convincing some members of the community that the current diversity effort was genuine. A diversity plan tied into performance based budgeting and performance indicators will be coming forth to the president.

No report:
Barbara Hodges, Shelly Johnson

IV. Executive Reports

1. Provost/Senior Vice President for Academic Affairs - Dr. Soltz The PERC is still working on defining the faculty bargaining unit. This is taking some additional time because of a new statute they are working with. Consequently, there will not be an election until next fall.

Academic Affairs has completed several curricular actions. The Faculty Senate approved a new degree, the Bachelor of Applied Science. It is designed to coordinate with students who have a technical degree (AAS), who are working adults, and would like to upgrade to a bachelor's degree. The concept is worked out, but the actual degree program is still under construction. A large pool is predicted for this degree, particularly on the west side. Secondly, the "W" course requirement in the general education plan has been adopted. This program recognizes the importance of writing across the curriculum. Not all "W" courses are necessarily writing-intensive, but there is significant writing involved that is assessed for mechanics as well as content. The requirement is that students must take at least four "W" classes. And finally, all students must have completed all of their basic and breadth requirements by the quarter in which they have completed 75 credit hours. A registration hold will be placed on students who do not meet this condition. It will be mandatory for these students to meet with an advisor and plan out a course of action to complete their basic and breadth courses within the two quarters immediately following the hold.

Jim Huckabay will be representing CWU at a Washington State Ethics Board hearing this Friday 6/6 regarding the sale of examination copy textbooks by faculty members.

The four-year university provosts met with their community college counterparts to discuss a number of issues on transfer articulation and degree based statewide transfer agreements in several majors. Business and education are the two degrees with the highest number of transfers. Dr. Soltz noted that the other administrators were very complimentary about the design and aesthetics of the CWU - Lynwood Snoqualmie Hall building on the Edmonds Community College campus.

2. Vice President for Student Affairs and Enrollment Management - Dr. Tullos Registered students for fall 2003 are up 420 over the same time last year. The SUB/Rec committee will be reviewing model plans later this week. The Center for Excellence in Leadership will hold its annual banquet this Thursday 6/5. Residence Life will be sponsoring a number of events next week. Also, Residence Life and the Housing Office have merged and will report to Student Affairs. A detailed announcement will be made to the whole campus soon.

3. Vice President for Business and Financial Affairs - Mr. Corona Preparations for commencement are well underway. Efforts are underway to make the campus look its very best for this occasion.

The HR upgrade to PeopleSoft 8.0 has been completed. Two payrolls have been entered with the new system. More upgrades are scheduled soon.

All state agencies are also waiting on Olympia for the capitol budgets. There are several very important to projects on campus, including the Music Education Building, which are hanging in the balance.

4. Vice President for University Relations - Dr. Baker At the 5/30 Foundation Board meeting the Foundation's FY04 budget was approved. Members of the Foundation Investment and Finance committee are very "bullish" on the investment market, and believe that the market is going to turn around and even increase 7-8% in the next 12-18 months. Hopefully, they will be proved correct! The Foundation Board's scholarship fund development is advancing.

5. Executive Assistant - Dr. Street Dr. Street wished to thank the large number of staff and community members who were so supportive of the Indian Country Week events. In particular, she noted the efforts of Leslie Webb, Dan Jack, and Noella Wyatt.

6. President - Dr. McIntyre There will be a letter to the editor published in The Observer this week from Drs. McIntyre and Tullos regarding civility at year-end celebrations. The president is speaking to the Ellensburg Rotary Club today on university issues.

V. Information Items

VI. Old Business

Minutes
President's Cabinet Wednesday, June 4, 2003
10:30 a.m. - Barge 412

Present: Jerilyn McIntyre, Dave Soltz, Charlotte Tullos, Paul Baker, Rich Corona, Libby Street

I. Action Items

1. Approval of the Cabinet minutes from 5/8/03.

Motion to approve as presented by Mr. Corona. Seconded by Dr. Street. No further discussion. Approved as presented.

II. Discussion Items

1. Fireworks Display for Student Appreciation Day.

There were several complaints regarding the display, even though the display went well and had been approved by the Ellensburg Fire Department and the Ellensburg Police Department. Weaknesses in planning were noted and will be kept in mind if CWU has a future fireworks display.

III. Executive Reports

Dr. Dave Soltz - Provost/SVPAA
Dr. Soltz was in Olympia recently for a series of meetings, one of which was with a national provosts group to discuss education issues. Representatives from Washington, D.C. met with the HECB and legislative higher education committees. A pilot study of four states will be conducted. The study will look at state education data and regional economic data with the intent of creating strategic master plan.

The branch campus study committee met and reviewed a document that the group is producing to analyze programming cost data at branch campuses.

A proposal to rename the CWU Library is under review.

Mr. Rich Corona - VPBFA
Bruce Porter is working with Athletics on insignia products. There are companies available to distribute insignia products in an appropriate market and police vendors so that official logos are used and payments are received. Mr. Porter will be asked to research this further. Insignia products are considered a separate issue from the marketing committee.

The funding for the Brooklane day care renovation is still being put together.

Mr. Corona met with union representative yesterday to discuss the cyclic year work schedule proposal. The union is not in favor of this proposal.

The retirement inducement offer for civil service and exempt staff has been very well received. Many staff are interested. The president asked Mr. Corona and his staff to draft a set of guidelines for accepting the voluntary retirements.

The search for Senior Director of ITS should be over by the end of June. Candidates are scheduled to be on campus soon.

Dr. Paul Baker - VPUR
The Construction Management fundraising team recently received a contribution for $120K for the construction management endowed chair. The goal to fully endow the chair is $250K.

The 5/30 Foundation Board meeting was very good. Dr. Baker and Rich Talmo met Mrs. Alma McConnell, reconnected with other alums, and met with several other donor prospects over this past weekend.

The Foundation's Investment and Finance Committee and the president have approved a proposal to reorganize the Calling Center. This reorganization is partly in response to some concerns about the negative feeling toward telemarketers nation-wide. Also, there is Federal legislation pending to curb telemarketing that could have an impact on the Calling Center. The group asked for more time to review this proposal and discuss it further at a future meeting.

Dr. Charlotte Tullos - VPSAEM
The grant application to the Phoenix Group for renovating the Old Hospital has been submitted.

Occupancy projections for residence halls are very high.

Dr. Libby Street - Executive Assistant
Dr. Mack's last Friday Fest as interim AVP Graduate Studies will be 6/6. A good turnout is expected.

A debriefing for the 5/27 memorial event has occurred and a summary of the discussion was distributed.

The developmental pre-school group is meeting again and will be presenting their findings to the Cabinet 7/9.

Dr. Jerilyn McIntyre - President
Mr. Corona was asked to arrange to have CWU representatives at the Ellensburg City Council meeting on 6/16 to support the renaming of streets. CWU is very much in favor of renaming 8th Street to University Avenue.

IV. Old Business

1. Enterprise Information Systems update.
2. Debt-ratio policy - Mr. Corona and Mr. Antonich.
3. Equipment replacement policy - Dr. Soltz and Mr. Corona.
4. Charge-back accounting system (summary of state reg.'s and existing CWU system - Mr. Corona.
5. Planning for Growth (classroom capacity).
6. Copying policy for campus.
7. Overall management of computing support and resources on campus - Dr. Soltz and Mr. Corona.
8. Recording industry concern about copying.
9. Campus tree planting policy - Mr. Corona