President's Cabinet : July 9, 2003 Minutes

Present: Jerilyn McIntyre, Rich Corona, Paul Baker, Libby Street, Charlotte Tullos, Dave Soltz

I. Action Items

1. Approval of Cabinet minutes from 6/11/03.

Motion to approve as presented Mr. Corona. Seconded by Dr. Baker. No further discussion. Approved as presented.

II. Discussion Items

1. Cyclic year offering to exempt employees – Mr. Corona.

A few minor changes were made to the document. Ms. Dawson will make the changes and forward the document to Human Resources for distribution to exempt employees.

2. Boards & Commission Report

This report will be given to Judy Miller to follow-up on.

3. Peer Rankings – Dr. Street

Dr. Street distributed a report on peer group rankings on key variables that was done by Mark Lundgren. Ms. Dawson will summarize the list to include the variables and where CWU falls in each category and forward to the Cabinet to review. If you have any other variables to add, please forward them to Mark Lundgren. Once we have a complete list, Mr. Lundgren will report back to the HECB.

III. Executive Reports

Dr. McIntyre indicated that she received an invitation to the Shimane University 50^th Anniversary. She and Dr. Soltz will discuss this further and decide who should attend to represent CWU at this event.

VP for Business & Financial Affairs – Rich Corona

Mr. Corona reported that the last of the ITS candidates is on campus today and that the candidates are all very qualified. The AVP candidates will be on campus soon. The Ellensburg City Council issued a proposal to increase electricity rates by 5% so we can plan on increases in the fall. Mr. Corona met with the new ASCWU president, Mark Michael, yesterday. It was basically an introduction to the division of Business & Financial Affairs.

VP for University Relations – Paul Baker

Dr. Baker reported that Gifts and Pledges and the Associates Program ended very well this year. Both areas were up from last year. Dr. Baker commended Catherine Scarlett on the wonderful job she is doing with the Associates Program. There will be an Alumni Event in Spokane at the Davenport Hotel on September 12. The Yakima Center Grand Opening is September 8. This Thursday, July 10, is the John Kitna Golf Tournament. The “Battle in Seattle” has been set for October 4. The football game between CWU & Western Washington University will take place at Seahawk Stadium. The groundbreaking for Highline is August 11. Dr. Baker will be meeting with the Foundation Finance and Investment committee on Monday.

Executive Assistant to the President – Elizabeth Street

Dr. Street suggested that there needs to be a mechanism for feedback on the new web. Comments and suggestions should go to Mark Anderson.

VP for Student Affairs & Enrollment Management – Charlotte Tullos

Enrollment continues to do well. We will be at approximately 1322 (freshmen) for fall quarter. This will be the last year of block classes. Approximately 300 students were here for freshmen orientation this week. We will be almost 98% occupied in the residence halls next year. Student Affairs & Enrollment Management staff will have a staff retreat in September and training for the new BOD officers will also be held soon.

Provost – Dave Soltz

Dr. Soltz was in Olympia on Monday. The morning session discussion was on the Higher Education Strategic Master Plan. There was very strong representation by both the House and Senate at this meeting. The afternoon session discussion was on Higher Education Performance Contracts. It was also announced that Marc Gaspard has resigned as HECB executive director. The next HECB meeting will be July 30. The second candidate for the Library search is here now. Dr. Soltz asked if the Cabinet was planning on continuing the Readership Program. It was decided to go forward with it for this next year, but this will be discussed further with the new BOD to see if this will continue to be one of their initiatives. The Development Priorities Committee will be coming forward with a recommendation to the President for two naming proposals.

IV. Information Items

V. Old Business

1. Enterprise Information Systems update.

2. Insignia Products Management.

3. Guidelines for Banners Hung on 8^th Avenue.

This is the way they get it. Who’s approving these? Add another signature approval at the bottom of the form for PR office to approve

4. Debt-ratio policy – Mr. Corona & Mr. Antonich.

5. Equipment replacement policy – Dr. Soltz & Mr. Corona.

6. Charge-back accounting system (summary of state reg.’s and existing CWU system – Mr. Corona.

7. Planning for Growth (classroom capacity).

8. Copying policy for campus.

9. Overall management of computing support and resources on campus – Dr. Soltz & Mr. Corona.

10. Recording industry concern about copying.

11. Campus tree planting policy – Mr. Corona.

_______________________________

Minutes approved.

Jerilyn S. McIntyre, President

/bh