President's Cabinet : July 16, 2003 Minutes

Present: Jerilyn McIntyre, Keith Champagne, Paul Baker, Daniel CannCasciato, Judy Miller, Richard Mack, Dan Michael, Mark Michael, Shelly Johnson, Rich Corona, Elizabeth Street

I. Action Items

1. Approval of the PAC minutes from 5/21 and 6/4/03.

Motion to approve as presented Mr. Corona. Seconded by Dr. Mack. No further discussion. Approved as presented.

II. Discussion Items

1. Tobacco Use WAC

Ms. Miller did some research on what other institutions around the state are doing with this issue and drafted this document. Mr. Corona will review this draft with the Joint Labor group at their next meeting. The group was asked to review the document and send suggestions/concerns to Judy Miller.

2. Computer Recycling Procedure

Bruce Porter did some research around the state and found that it was consistent that computers purchased even by grant funds become state property once the grant is completed. Our computer recycling procedure was amended to be consistent. Motion to approve as amended Dr. Mack. Seconded by Mr. Corona. No further discussion. Approved as presented.

3. Honorary Degree Policy Changes (changes on page 3 only)

The time frame was adjusted and the recommendation will go to the president instead of the board of trustees. Motion to approve as amended Dr. Baker. Seconded by Mr. Corona. No further discussion. Approved as presented.

4. Email Accounts for Retirees

CWU has been allowing retirees to keep their CWU email accounts once they retire. The only stipulations they have are: the retirees must be living in Ellensburg and they must actually use the account. The group decided that ALL retirees should be able to keep their email accounts if they so choose. Ms. Miller is suggesting we add this to the Distinguished Service Recognition section in the policies manual (Part 2-2.12) so the university community is aware of this benefit. There should also be some mention of this in the faculty code. Professor CannCasciato will discuss this at Faculty Senate and bring that approval forward at a later date. Motion to approve as presented Mr. Corona. Seconded by Professor CannCasciato. No further discussion. Approved as presented.

5. University Bulletin (Format, Content, Focus) – Mark Anderson

There has been some discussion about adding a President’s Corner in the University Bulletin. Mr. Anderson would also like to incorporate some of the “New Look” ideas into the University Bulletin. It was decided that Mark Anderson and Greg Kummer would meet with Dr. McIntyre and Dr. Street to discuss ideas.

6. Highline Groundbreaking Invitation – Mark Anderson

Mr. Anderson distributed a draft invitation for the Highline Groundbreaking. Any suggestions/concerns should be directed to him. The letter inviting legislators to this event has gone out and they are finalizing the rest of the invitation list. There will be a meeting later today to discuss how to handle the media for this event.

III. For the Good of the Order

Judy Miller: The committee will be meeting soon to discuss ideas for the CWU History book.

Mark Anderson: Tonight is the Ellensburg Chamber “After Hours” event at Kamola Hall. It will be from 5:00-7:00 p.m. Tours will be given throughout the event. A third module of the web site is expected to be on line the week of July 21. There will be 5,000 pages converted by then. As the web project reaches the department/unit level, the web project team will meet with a designated representative to offer information on the new template and provide training before any changes to your site are made.

Keith Champagne: The Diversity Council is working on completing their report.

Daniel CannCasciato: No report.

Mark Michael: Six of the seven ASCWU BOD members are on campus this summer. They have been asked to provide a strategic plan to Mr. Michael.

Shelly Johnson: They have been working on getting the operating and capital budgets onto the new PeopleSoft system. Greg Coles in ITS has been very helpful in this process.

IV. Executive Reports

1. Provost/Senior Vice President for Academic Affairs

Dr. Mack reported for Dr. Soltz: The deadline for the High Demand grant proposal for Resource Management is this Friday, July 18. Approximately 70 letters of support were received for this proposal. Roger Fouts has been selected to serve as the Interim Director of Research for the 2003-04 academic year. The Office of Graduate Studies, Research, and Continuing Education reports that funded research awards were brought to over $6.5 million this last year. Dr. Mack commended Dr. Wendy Bohrson for all her work on this. The Interim Director of the McNair Program has been in contact with individuals at the Council of Education, a lobbying organization, and they are working to assist us in the TRIO matter.

2. Vice President for Student Affairs & Enrollment Management

Keith Champagne for Dr. Tullos: The summer orientations are going very well. This year the parents have been more concerned with financial aid, loans, and student employment issues.

3. Vice President for Business & Financial Affairs

Mr. Corona welcomed Dan and Mark Michael and explained that they had already met and conversed about ways of making student participation on university committees more visible. The ITS candidates were on campus last week. The Accounting Manager candidates are here this week. The AVP candidates will be here next week. Mr. Corona is hoping that by the end of the month BFA will be fully staffed. He encouraged everyone to check out the web for the open sessions for the AVP candidates and try to attend if possible. The audited financial statements for last year are complete and looked very good. Mr. Corona added that staff did a great job and he commended all who assisted in this process. There will be a lot of construction on campus the next few months. The underground work and prep work for the SUB REC has begun. Long distance rates are going down, so departments will see some savings on their statements soon.

4. Vice President for University Relations

Dr. Baker reported that the Athletic Advisory Board hosted the 1^st Annual John Kitna invitational and it sold out completely. It was a very successful event. Athletics and Wells Fargo have entered into an agreement. Wells Fargo will have their name on the scoreboard for $35,000. There will be an alumni event on September 12 at the Davenport Hotel in Spokane. The Associates Program grew to 108 this year. The year ended at $3.4 million raised overall. The Student First initiative raised $2.5 million, and approximately $500,000 in cash and pledges have been received. The donor base has expanded. This has been a very positive year.

5. Executive Assistant

No report.

6. President

Dr. McIntyre reported that as far as the budget is concerned we are going to go forward with what was presented at the Budget Advisory Committee. She hopes to have greater clarity on the budget soon. There will likely be a cut, but at a narrower range than previously thought. There will be a conference call this afternoon regarding “Transition to Success.” This is a consortium to facilitate transfers to CWU & EWU. The President’s report will be out soon. The Board of Trustees retreat is Aug 7-8 at the President’s Reception Center.

V. Information Items

No other information items.

VI. Old Business

No old business.

Present: Jerilyn McIntyre, Rich Corona, Paul Baker, Keith Champagne, Richard Mack, Elizabeth Street

I. Action Items

1. Approval of the Cabinet minutes from 5/21 and 6/4/03.

Motion to approve as presented Dr. Baker. Seconded by Mr. Corona. No further discussion. Approved as presented.

II. Discussion Items

No additional discussion items.

III. Distribution Item

Dr. Street distributed an informational document entitled “State Fiscal Conditions: 2003 and Beyond” for the Cabinet to review.

IV. Executive Reports

Dr. McIntyre reported that the Cabinet will be invited to the BOT retreat for a brief time to be involved in the discussion regarding the university vision. Dr. McIntyre also reminded the group to forward any other variables for the peer institution list to Mark Lundgren as soon as possible.

Provost/Senior VP for Academic Affairs

Dr. Mack reported for Dave Soltz. The deadline for the High Demand grant proposal for Resource Management is this Friday, July 18. Approximately 70 letters of support were received for this proposal. Roger Fouts has been selected to serve as the Interim Director of Research for the 2003-04 academic year. The Office of Graduate Studies, Research, and Continuing Education reports that funded research awards were brought to over $6.5 million this last year. Dr. Mack commended Dr. Wendy Bohrson for all her work on this. The Interim Director of the McNair Program has been in contact with individuals at the Council of Education, a lobbying organization, and they are working to assist us in the TRIO matter.

Executive Assistant

Dr. Street reported that the University Calendar Committee meets again tomorrow. The committee seems to think the whole issue is more complex and costly than they had originally expected. The developmental preschool contract is close to being signed.

VP for Business & Financial Affairs

Mr. Corona distributed the monthly status report from EIS (Enterprise Information Systems). The project is moving along well and the team is working very hard. He also distributed the CWU 2003-05 Revised Program Projects list for the Cabinet to review. Discussions will continue on this document and Mr. Corona will bring this document back to cabinet again for final approval before going forward with our capital projects.

VP for Student Affairs & Enrollment Management

No Report

VP for University Relations

Dr. Baker met with Clark Daffren on Monday to get ideas/suggestions on individuals who could be viable candidates as speakers or contacts for CWU. A presentation was given recently by Prospect Information Network, a prospect software program. They are pursuing this to see who our donors are or could be.

V. Information Items

No information items.

VI. Old Business

No old business.

_______________________________

Minutes approved.

Jerilyn S. McIntyre, President

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