Present: Jerilyn McIntyre, Linda Beath (for Dave Soltz), Charlotte Tullos, Libby Street, Paul Baker, Rich Corona

I.    Presentations

1.    At 8:30: Commencement issues - 2002 ceremony video and Tracy Schwindt.
The Cabinet was asked to review the platform set-up and number of individuals on the platform at commencement. The platform size on the west side is problematic because we have no ability to make the platform larger. Mr. Corona pointed out that the CWU banner should be hung behind the platform at the west side ceremony. The Cabinet reviewed the video from last year's Ellensburg ceremony and suggested that the committee consider enlarging and reconfiguring the platform in Ellensburg and reconfiguring the west side platform as well.

2.    At 9:15: Bob Campbell & Nancy Howard on reasonable accommodation. (Handouts distributed 1/22/03).
The general obligations of reasonable accommodation were discussed. Mr. Campbell described his process to determine what constitutes reasonable accommodation relative to the documented impairments that create the need for an accommodation. For students, many factors are involved in the determination, including a differential based on the type of class affected. Costs can vary greatly depending on the impairment. For example, deaf students historically have the most cost-intensive accommodation needs. Students have the legal right to request whatever technology is determined to best suit their needs and the state and university are obligated to provide funding. The expectations for employee accommodation were also discussed. Numbers of students and employees requiring high cost accommodations are increasing, and a several approaches were explored to ensure adequate funding for reasonable accommodations.

II.    Discussion Items

1.    Leadership Ellensburg Education Day 2/21 - plans.
Ms. Hodges and Dr. Street will work on this and keep the Cabinet informed.

2.    Responses to "Making Way for Service" memorandum.
The Cabinet reviewed the responses received from the classified, exempt, and faculty groups. Two main issues consistently emerged: 1) service is not equitably rewarded, and; 2) it is difficult for some employees to get release time to participate in service projects. Consequently, those who are able or willing to do so participate repeatedly resulting in a less than optimal level of representation. Dr. Street will develop a response.

3.    Employee Educational Benefits Policy - Dr. Street.
Dr. Street reviewed the final changes to the policy. The Cabinet authorized forwarding this policy to PAC to complete the formal approval process.

4.    Student request for readership program - Dr. Soltz.
The ASCWU-BOD's pilot program has now evolved into a proposal about how to provide funding to permanently continue the readership program. The group discussed the options proposed. Dr. Tullos will follow up with ASCWU-BOD President, Nate Harris.

5.    CASE professor nomination process.
The initial request for nomination is sent directly to the provost, who then works with deans to select a faculty member. The deans will coordinate the writing of recommendation letters and complete the application.

6.    Handling of information requests from Olympia and coordination with Government Relations during the legislative session.
Further coordination is needed to track information requests received and completed. Those individuals most likely to receive these requests are asked to copy them to Dr. Street and President McIntyre. For tracking purposes they should also be copied on responses prior to sending them off to the Olympia.

7.    Higher Education Day plans (3/26/03).
Drs. McIntyre and Baker will attend. Dan Jack will be coordinating our alumni participants.

8.    Imagining America Consortium - Dr. McIntyre.
Dr. McIntyre asked the Cabinet to review this proposal from the University of Michigan.

III.    Executive Reports

Dr. Linda Beath - for Provost/SVPAA
The enrichment courses will be moved to summer session and increased faculty participation will be encouraged. The program review pilot is at the stage of bringing in external reviewers. The deans are reading the departmental self-studies. A series of meetings will be held to discuss what has been learned and how to improve the practices. The goal is for the pilot self-studies to be of exemplary quality, as they will be used as examples when the review process goes campus wide. The pilot study will meet its timetable. The schedule for the five-year review cycle is being finalized.

The OSPI has asked the state universities to consider using the WASL scores as part of the admittance formula. The provosts and the presidents have discussed this and are counter-proposing to use the WASL scores for admittance to Running Start as a pilot, but not to use the score as an admittance factor for all students.

Dr. Beath distributed a copy of the response to Susan Howson regarding high demand program cost per FTE and summarized the results. There was much discussion and several suggested revisions to the document. Dr. Beath will follow up.

Dr. Charlotte Tullos - VPSAEM
The SUB/Rec meeting yesterday focused on the different proposed uses in the building. Dr. Tullos asked for Cabinet input on the ideas she shared.

Career Development & Service Learning want to change names to Career Services and Civic Engagement & Leadership. There were no objections.

The revised enrollment plan has been sent to the Cabinet for their review and comment.

Applications are up over 200 as compared to the same time last year. The protest policy for campus is currently under review.

Dr. Paul Baker - VPUR
Christine McDermott's immigration process continues. Dr. Baker is meeting tomorrow with the Foundation's Investment & Finance Committee, followed by a meeting with the Board's Executive Committee. He has also located two new potential nominees for the Foundation Board that he will be submitting at their next board meeting. The Ellensburg commencement speaker will be Bob Moawad, brother of emeritus professor of music (jazz) John Moawad. The search is still on for a west side commencement speaker.

The media coverage on new marketing campaign has been very good, in both print and TV.

Mr. Rich Corona - VPBFA
The SUB/Rec meeting with the Ellensburg City Council this past Monday went very well. This Friday the SBU/Rec project planning group will be meeting on the financial planning for the facility. The components need to be in place for the cash flow from now through the time that the bonds are sold, which will be approximately one year from now.

The draft of the CWU debt policy will be on the Cabinet agenda soon. Mr. Corona plans to report to the Board of Trustees periodically on the debt of the university in order to assist them in their fiduciary responsibilities.

Last fall asked the Cabinet asked Chief Rittereiser to put together a security task force. He has done so and the task force has completed its assignment. The draft of the report of recommendations on campus security will be coming to the Cabinet next week.

Prices of the University Store textbook prices are consistent with that of other bookstores in the community.

The Alaskan yellow cedar trees will be maintained in the courtyard until spring to allow for time to see how they will look with the other plantings that will be added to the planting area. Mr. Corona is working with the grounds crew on landscaping.

Statewide collective bargaining for staff is still under discussion. Dr. Libby Street - Executive Assistant
University partnerships list is in process. This is being developed for the performance indicators. A revised version of data tables for performance indicators was sent to the Cabinet.

IV.    Information Items

1.    Governor's Directive #02-04, Full-Time Equivalent (FTE) Reductions for FY 2003.

2.    Update on preparations for 2/3/03 Fireside Chat.

V.    Old Business

1.    Enterprise Information Systems update.

2.    Debt-ratio policy - Mr. Corona & Mr. Antonich.

3.    Equipment replacement policy - Dr. Soltz & Mr. Corona.

4.    Charge-back accounting system (summary of state reg.'s and existing CWU system) - Mr. Corona.

5.    Planning for Growth (classroom capacity) 1/8/03.

6.    Copying policy for campus.

Minutes approved.
Jerilyn S. McIntyre, President
/bh