Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Shelly Johnson, Roy Savoian, Paul Baker, Laury Berner, Libby Street, Mark Lundgren, Mark Anderson, Michael Braunstein, Judy Miller, Charlotte Tullos
Absent: Nate Harris, David Shorr
I. Action Items
1. Approval of the PAC minutes from 1/15/03.
Motion to approve as presented by Mr. Corona. Seconded by Dr. Soltz. No further discussion. Approved as presented.
II. For the Good of the Order
Dr. Libby Street
The planning for Native American Week (May 27-30) continues. The presidential speaker series has two more speakers upcoming - Allan Johnson and Geneva Gaye. There have been a number of legislative requests recently that have kept Dr. Street very busy.
Michael Braunstein
The provost asked Dr. Braunstein to make a presentation to the board of trustees on faculty salaries. The presentation will be similar to the one presented to the Faculty Senate. Work continues on the frequently asked questions regarding faculty salary.
Mark Anderson
The newspaper insert on power lines will be in the Daily Record this Friday. The Music Department's concert at Seattle's Benaroya Hall is scheduled for May 16. Mr. Anderson and his staff are developing the publicity campaign. Legislative audiences will be targeted as part of the marketing for this event. The media relations for the two theatre events this month ("The Vagina Monologues" and "The Laramie Project") are proceeding well. If anyone receives an inquiry from the media please route it through the Media Relations office.
Shelly Johnson
Ms. Johnson has also been busy answering information requests from the legislative staff. The current available information on the Senate Higher Education Committees' proposed budget cut in employee lines was discussed. Mark Lundgren added that budget-related remediation and transfer issues are part of the blitz of information being asked for from Olympia. The legislators are looking for "efficiencies" in every possible area.
Roy Savoian
Program review update: The pilot review in each college has been completed. The deans are reading the reports. Each dean will be creating a critique and summary for the pilot in their college. The deans will meet with the provost to discuss the pilot and do some fine-tuning on report expectations, instructions, process, etc. An external reviewer is scheduled for each pilot department beginning in February. The roll out for the full university program review is fall 2003. The target is to complete a program review for every department and program at CWU every three years.
David Shorr
Ms. Hodges read Dr. Shorr's report. ADCO met on 2/3. At this meeting, Mark Anderson and Jesse Days reviewed the new web-look and the chairs made suggestions. ADCO will be on the agenda at the Faculty Senate on 2/12 on allowing for summer prorating. There has also been some discussion with the provost involving policies on the hiring of chairs and chair stipends.
Judy Miller
The draft board of trustees agenda was distributed. Please contact Ms. Miller with revisions today.
Laury Berner
The Employee Council is tasked with performing monthly recognition of employees and is also involved with the Campus Community Building Project. The council has decided to find ways of acknowledging groups of people rather than only singling out individuals. They have established a living list of groups of people who qualify. They plan to prioritize this list and find some way to acknowledge and appreciate these groups within the resources available to the council.
No report
Mark Lundgren, Barbara Hodges
III. Executive Reports
1. Provost/Senior Vice President for Academic Affairs - Dr. Soltz
Tightening up residency requirements is currently one of the main issues for the ICAO. At present, the state of Washington has one of the most permissive residency policies. At the state level, this easy residency requirement is a significant problem for UW. In addition, the existing rules have not been uniformly enforced. A conference call on this issue is scheduled for tomorrow (2/6). There appears to be strong support for making the requirements stricter. One concern is that whatever changes are made, the new requirements should be uniformly applied across all two-year and four-year schools. Whether graduate students will be exempted from the policy or not is still under discussion.
Senator Carlson has introduced several bills that impact higher education. One very important bill would include the WASL and other key high school indicators (e.g., core GPA) in the minimum admissions acceptance standard for all four-year institutions. At this time, CWU uses the PSAT and similar tenth-grade tests for recruitment and for admission to Running Start, but not for actual admission to the university. The provost also briefly summarized several other bills that affect access to higher education.
Last week the provost had a good opportunity to present before the legislature on our CWU centers. The House Higher Education Committee held a two-hour hearing on other alternatives to branch and main campuses. CWU had 30 minutes for our presentation. The Senate Higher Education Committee may schedule a similar set of hearings, which would give us another opportunity for a presentation. The centers concept is becoming more widely accepted as a way to improve access for place-bound and other non-traditional students.
2. Vice President for University Relations - Dr. Baker
There is nothing new to report on the Senior Director of Development position. The Gift and Pledge drive is at $2.8M, against a goal of $2.0M. The Students First initiative is at $2.0M, however $1.6M of that total is tied up in long-term pledges. The amount of current funds is at $450K and the goal is to increase that to $1.0M. CWU's base of support (i.e., number of donors) is increasing, especially in the alumni category. Thus, overall alumni gifts and support are increasing.
3. Vice President for Student Affairs & Enrollment Management - Dr. Tullos
The tech fee committee is meeting tonight to begin the process of making allocations. If you have any technology needs that relate to students please submit a proposal.
Tomorrow the tuition waiver committee meets.
The Alpha Lambda Delta student honorary has started and the Omicron Delta Kappa honorary leadership society is in the process of colonizing on campus.
Enrollment numbers continue to look good. Eighty-five new applications were received on the web Sunday night, 2/2 (Monday 2/3 was the scholarship deadline). The admissions counselors are very positive about the type of students that are applying, many of whom are high academic achievers.
4. Vice President for Business & Financial Affairs - Mr. Corona
The commercial activities committee met with the Ellensburg Chamber of Commerce yesterday. Many topics were discussed, but the SUB/Rec and its potential effect on local businesses was the main subject. Some of the space originally planned for commercial activities has been scaled back considerably. No space will be built on a speculative basis. Most business owners expressed support for the building. Mr. Corona will report on this to the Trustees on 2/14. The new financial process for the building has begun. New financial data have been forwarded to the bond consultant. The Trustees will be given the new timeline on 2/14 with approval hoped for at the May Trustees meeting.
The new FMS reports are on-line and available. Generally speaking, the reports have been well received.
Many legislative bills are being put forward, some of which are very interesting. Mr. Corona has been working with Ann Anderson and other legislative staff regarding many of these bills.
The SAFARI group (EIS student administration module) is working very well together and making considerable progress toward implementation. To date, the project is on schedule and the group is still very pleased with the contractor's work with CWU.
March 4 will be the last public meeting on the relocation of the power lines. A recommendation will come to Cabinet on 2/28. The Cabinet will then make the actual recommendation to the Trustees at the 3/14 meeting.
5. President - Dr. McIntyre
Dr. McIntyre has made many efforts recently to further visibility for higher education and CWU. YVCC President Linda Kaminski and Dr. McIntyre were interviewed by KIMA last Friday, 1/31 regarding the CWU - Yakima center. KIMA is doing a series that examines a variety of economic development issues for our region. Yesterday, she spoke to the Yakima Kiwanis and has been invited to be the keynote speaker at the district meeting this August.
The winter quarter Fireside Chat this past Monday night, had more students in attendance and some very good questions. Dr. McIntyre may be teaching a Communications course fall quarter 2003, so presidential scheduling requests for fall events should be submitted as soon as possible. The Council of Presidents is meeting next week, 2/11. Performance indicators are still being developed at the unit level. Ideas for revenue generating proposals and scenarios for reductions should also be discussed as part of this process.
IV. Distribution Items
1. Employee educational benefits policy (for action at the 2/19 PAC).
In summary, this change makes our policy more consistent with the other regional institutions and extends the number of credits that staff can take to eight (from six), contingent on availability. Employees registering for more than eight credits will pay per-credit tuition rates for all credits in excess of eight. With the supervisor's approval, up to an average of six (6) hours of time per week for scheduled course work may be undertaken during the employee's regular working hours through a work schedule adjustment. Copies of the full proposed policy were distributed. This will be on the 2/19 agenda as an action item.
V. Information item
1. Announcements.
The Chamber Rotary Auction will be held on the evening of 3/8 in the SUB. The Kiwanis auction will be 2/18 at the Elks Lodge.
VI. Old Business (none)
Minutes
President's Cabinet
Wednesday, February 5, 2003
10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Paul Baker, Rich Corona, Libby Street, Charlotte Tullos, Shelly Johnson
I. Discussion Items
1. At 10:30: Call in from Ann Anderson re: legislative matters.
The House Appropriations Committee is reviewing the higher education budget today. The Senate passed the accelerated supplemental budget with the hiring freeze. Things are moving so fast in Olympia that the assumptions behind the budget numbers are difficult to discern. Ms. Anderson suggested that CWU's Budget Director meet with Theo Yu and Karen Barrett to better understand the Senate's calculations and verify the CWU numbers.
Dr. Street and Ms. Johnson were asked to develop a simple chart on CWU's rebasing and subsequent effects on our budget for use as a legislative handout.
The House Capital Budget Committee meets next Wednesday, 2/12 at 8:00 a.m. and Dr. McIntyre will have 15 minutes to present on CWU's capital budget.
The workflow for responses to information requests from legislative staff was determined. All requests and their responses should be copied to Drs. Street and McIntyre.
2. Future issues with space on campus - Dr. Tullos.
Concerns are being voiced about what will happen to the old SUB and the "neighborhood" surrounding the current building after the new SUB/Rec is built. The Campus Master Planning Committee will be meeting soon to discuss this and other items. Dr. McIntyre feels that there needs to be a campus-wide discussion on several related space issues. The president asked that a separate meeting of Cabinet be arranged to review capital building and space planning issues at least twice per year; perhaps quarterly. Mr. Corona and Dr. Street will meet to sort out the logistics of the process.
3. Email distributions and the Ethics Law, reference message from Margaret
Smith, 2/3/03.
Ms. Smith had been asked to examine how and for what campus email is being used. Guidelines for email usage may be discussed in the future.
4. Security Task Force Final Report 1/27/03 - Executive Summary
Chief Rittereiser will be invited to the next available Cabinet meeting to discuss this report and other security issues on campus.
5. Response from Kathleen Ross for her request for space in the
CWU-Yakima center.
The partner institutions (CWU, WSU, YVCC) will review proposals that are submitted in writing and make a joint decision. Dr. Ross is comfortable with the process
II. Distribution Item
1. Memo from Bruce Porter regarding a question involving payment responsibility for legal services expenses incurred for licensing of intellectual property.
To be discussed on 2/13/03.
III. Executive Reports
Dr. Dave Soltz - Provost/SVPAA
The preliminary discussion with the deans on how to best use all the data that will come forward from performance indicators for Academic Affairs has taken place.
Mr. Rich Corona - VPBFA
The monthly report on EIS was distributed. A handout on costs associated with the Family and Medical Leave Act was distributed.
Dr. Paul Baker - VPUR
The Campus Community Building Project round up will be Thursday, April 24.
Dr. Baker is drafting several new policies, including Fund Raising and Gift Acceptance Policy (the drafts will be sent to Cabinet). The 18-month Strategic Development Plan is also being written.
Dr. Charlotte Tullos - VPSAEM
SAEM has submitted an excellent candidate for the Goldwater Scholarships. Dr. Tullos is working with Margaret Badgley on the operating agreement for the CWU - Lynnwood facility. Dr. Tullos is also discussing international tuition waivers with the attorney general.
Dr. Libby Street - Executive Assistant
No report.
IV. Action Items
1. Approval of the Cabinet minutes from 1/15/03.
Motion to approve by Dr. Street. Seconded by Mr. Corona. There was no further discussion. Minutes approved as presented.
V. Information Items
1. Reminder: Cabinet should meet in the President's Office to debrief after
the BOT meeting 2/14.
2. Nominations to the Summer Institute for Women in Higher Education Administration.
VI. Old Business
1. Enterprise Information Systems update, as needed.
2. Debt-ratio policy - Mr. Corona & Mr. Antonich.
3. Equipment replacement policy - Dr. Soltz & Mr. Corona.
4. Charge-back accounting system (summary of state reg.'s and existing CWU system) - Mr. Corona.
Minutes approved
Jerilyn S. McIntyre, President
/bh
