Present: Jerilyn McIntyre, Rich Corona, Libby Street, Charlotte Tullos, Mark Anderson for Paul Baker, Linda Beath for Dave Soltz, Linda Schactler, Bill Vertrees.
I. Presentations
1. 8:30 - 9:30: Power pole relocation.
Mr. Corona distributed two documents on the proposed routes for the power pole relocation. The conclusion of the team, after many discussions with Puget Sound Energy and the community, and keeping in mind the parameters of the Board of Trustees, is that the 14th Street route is judged to be the best overall. This judgment is based on an examination of safety issues, cost-effectiveness, permanence, aesthetic impact, and reliability. Mr. Corona acknowledged that the 14th Street route is not perfect, but it does offer more benefit than the Town Ditch route. Digitally enhanced photos representing the two routes were distributed. These photos showed the physical route itself and how the environment would be affected (tree removal, etc.) to accommodate each route. A video of the routes and their respective impacts was also shown. These materials will be used in the public presentation next week, 3/4.
There was a motion to support the 14th street route for the power pole relocation by Dr. Tullos. Seconded by Mr. Anderson. No further discussion. There was unanimous approval to support the 14th Street route as presented.
2. 9:30: Steve Rittereiser - Security Task Force Recommendations and safety on campus/dealing with those with personality disorders.
At this time, Mr. Vertrees took a few moments to discuss a City of Ellensburg proposal to relocate the crosswalk across 8th street in front of Barge Hall. There are safety concerns related to this crosswalk. The Ellensburg City Police have been performing enforcement traffic stops at this crosswalk to try to increase driver awareness of pedestrians in this area. Mr. Vertrees will keep the group informed on this issue.
Chief Rittereiser discussed the original Security Task Force executive summary and distributed a secondary document outlining some of the costs associated with the recommendations. Campus police will conduct an educational campaign for the campus to make staff and faculty aware of basic crime prevention procedures that are to be implemented on campus. The campus community can do much to support crime prevention efforts on campus.
Dr. McIntyre instructed Chief Rittereiser to implement as many of the "no-cost" recommendations for campus safety as possible and instructed him to work with the Security Task Force on the other items that generate a cost and prioritize those recommendations.
II. Action Item
1. Approval of the 2/13/03 Cabinet minutes.
Motion to approve as presented by Dr. Street. Seconded by Mr. Corona. No further discussion. Approved as presented.
III. Discussion Items
1. Evaluation process letter - Dr. McIntyre.
Dr. McIntyre asked the group to reexamine the questions list for the evaluation process letter from last year. These questions may need updating for the coming year. Dr. McIntyre instructed that this process needed to be moved along. She asked that at the next meeting of the vice presidents that they finalize the list of questions to be used for the evaluation process this year and bring this list back to the Cabinet.
IV. Executive Reports
Dr. Linda Beath for Dr. Soltz - Provost/SVPAA
Yesterday the first external reviewer for program review was on campus visiting with the Biology Department. External reviewers will visit campus according to the following schedule: today, Foreign Languages, next week the Family and Consumer Sciences, and on April 1 Accounting. If all of the reviews go as well as yesterday, this process will be a great success.
Dr. Charlotte Tullos - VPSAEM
The new format for admissions reports is almost ready. Applications for fall are very backed up right now, due to issues with PeopleSoft. However, it looks like we are up 40% in applications for fall.
Director of Admissions Mike Reilly will be leaving for a recruiting trip to Korea next week.
The SUB/Rec Committee met with architects this past week. The programming is within the budget. They will continue to look at other valuation engineering recommendations for potential savings.
On Monday, 4/14 a special event addressing Native American issues will be held on campus. It will feature speaker Winona LaDuke and a special 45-minute performance by the Indigo Girls. The event is being sponsored by the Spitfire Agency and CWU.
Mr. Rich Corona - VPBFA
SUB/Rec financing group will meet next week to discuss the bonding of the project. Mr. Corona was in Olympia yesterday to meet with the ICBO (state-wide business officers group). They talked about issues related to collective bargaining for civil service. The OFM negotiator met with them to explain more about OFM's process to familiarize the group with the mechanics of a labor negotiation process on this scale. It is very complex and discussions will continue for some time.
Mr. Corona also met with Ellensburg City Manager Ted Barkley to discuss the fire protection contract between CWU and the City of Ellensburg. He shared the economic impact study with Mr. Barkley, who will in turn be taking that report to the City Council.
Mr. Mark Anderson for Dr. Paul Baker - VPUR
The search for the Senior Director of Development will be continued. Dr. Baker is considering bringing in a temporary interim director. The Foundation Executive Committee met yesterday to discuss the funding situation of the Foundation. Dr. Baker asks that the deans and others involved with awarding scholarships check with the Foundation accountant prior to making awards.
The University Relations unit will have another meeting for performance based budgeting next week.
Dr. Libby Street - Executive Assistant
The performance based budget process is continuing in the President's division, as well as data collection elements for the university. The search for the administrative assistant in the Faculty Senate office is underway. The Presidential Speakers Series continues with speakers Dr. Allan Johnson, who will be here next Monday 3/3, and Dr. Geneva Gay, who will be on campus 4/17. Planning continues for the May 27-30 Native American Week.
Dr. Jerilyn McIntyre - President
Ms. Dawson joined the meeting briefly to review the schedule for the Trustees meeting on 3/14.
Dr. McIntyre has had a number of meetings with external constituents over the last week. She attended the quarterly lunch meeting of the Community Leaders group this past Monday, 2/24. Tuesday night, 2/25, she met with Denny Weston regarding Foundation issues. The Joint Governing Boards Work Group (JGBWG) met the next day in Seattle. This group is working with business and other key constituencies to partner with higher education across the state. The Evans/Gardner initiative to stabilize funding of higher education is moving forward. The JGBWG is also moving ahead on a plan demonstrating the benefits of higher education for the State of Washington. The JGBWG is encouraging the development of a group to explore how higher education can transform itself to respond to changes in funding and evolving demands for education in the state.
Dr. McIntyre also joined other CWU administrators at a reception held at Highline Community College for CWU-SeaTac and Highline faculty. This business lunch included a presentation and an opportunity for the groups to get acquainted. Dr. McIntyre felt that this was a very positive collaborative effort. The provost agreed that it was a success.
V. Distribution Item
1. Resolution on Priority Registration, from the Student Athlete Advisory Committee. (Matt Schmitt, SAAC President will be presenting to the Cabinet on 3/12.)
VI. Information Items
1. Governor's Proclamation regarding Comprehensive Emergency Plans.
2. Nomination for the College Board's Board of Trustees.
3. Attorney General's press release, "Washington Argues States Should Decide Their Own Diversity Policies."
VII. Old Business
1. Enterprise Information Systems update.
2. Debt-ratio policy - Mr. Corona & Mr. Antonich.
3. Equipment replacement policy - Dr. Soltz & Mr. Corona.
4. Charge-back accounting system (summary of state reg.'s and existing CWU system) - Mr. Corona.
Minutes approved.
Jerilyn S. McIntyre, President
/bh
