Present: Jerilyn McIntyre, Dave Soltz, Rich Corona Libby Street, Shelly Johnson, Mark Anderson, Roy Savoian, Keith Champagne, Paul Baker, Nate Harris, Charlotte Tullos, Michael Braunstein, David Shorr
Absent: Judy Miller
I. Action Items
1. Approval of the PAC minutes from 2/5/03.
Motion to approve as presented by Dr. Soltz. Seconded by Mr. Corona. No further discussion. Approved as presented.
2. Employee educational benefits policy. (Distribution item 2/5/03.)
Dr. Braunstein had a question about section 2-2.15.11 as to why faculty wishing to take classes were specifically required to submit a planned course of study to their school dean for approval. After some discussion, the wording will be changed to read, Employees wishing to take course work . . . must submit a rationale, and where appropriate a planned course of study, to their appointing authority for approval.
Motion to approve as revised by Dr. Braunstein. Seconded by Dr. Soltz. No further discussion. Approved as revised.
3. Approval of the change in membership to the Faculty Development & Research Committee.**
(**Dr. Soltz noted at PAC on 12/4/02 that the number of faculty representatives from each college would increase from 1 to 2. This action is to make the change official and enter it in the CWU Policies Manual.)
Motion to approve as presented by Dr. Tullos. Seconded by Dr. Savoian. No further discussion. Approved as presented.
II. For the Good of the Order
Nate Harris
Student government is tracking a senate bill that would essentially eliminate the Washington State Need Grant for students enrolled for more than 4 years. This bill is part of the larger issues involved with state funding for higher education. David Uberti is working with Dr. Soltz on student-related policy changes. The BOD is also involved with the student body's response to The Laramie Project protests by the Fred Phelps group. Readership Program funds have been secured for spring quarter. The program will be reevaluated in the fall. The S & A funds allocation process is underway.
Keith Champagne
The Diversity Council continues to move forward with setting up the eleven commissions. New members for the commissions are being solicited. The Council will be setting up more presentations to university groups. Teresa Kulik and Nancy Howard will be presenting to the Council on the effects of I-200 on 2/28.
David Shorr
ADCO has been very busy with promotion, tenure, and performance review. Mark Anderson and Jesse Days demonstrated the new web look for the group. ADCO's summer proration proposal was on the Faculty Senate's latest agenda.
Roy Savoian
Mark Anderson and Bret Bleggi talked to the deans about the new marketing look, focusing on academic brochures that are produced by the departments in-house. The deans very much appreciate the time and effort that's gone into communicating this new program to campus. Deans are fully supportive. Every department will have the opportunity to develop a brochure on its programs or activities. Drafts will be submitted to provost prior to publication.
The provost is working with Dr. Beath on adequate funding for the Centers to ensure an adequate selection of centers' courses.
The deans are redirecting their efforts back into performance based budgeting. The deans and provost will be having a mini-retreat on this soon.
Michael Braunstein
Summer school proration was discussed at the last Faculty Senate. A motion will be drafted for the next Senate meeting 3/5. The Senate is also discussing the "W" course designation in the general education program. The plan is to require that within the general education curriculum, students take a minimum of four classes designated as "W," which have at least seven pages of assessed writing within the course. The Senate's Executive Committee is meeting with the provost today to discuss the process for selecting professors for the CASE/Carnegie nomination process.
Mark Anderson
The campus production of The Vagina Monologues was very well received. In fact, all of the shows were sold out. The Laramie Project performances will be coming up at the end of February. Media Relations has already received several media calls regarding the production.
A marketing plan is being developed for summer session.
The graphics team continues to meet with departments to solicit CWU story ideas.
Shelly Johnson
Answering questions from Olympia has kept Ms. Johnson very busy in recent weeks. We are still waiting on the house budget. She will be part of the group traveling to Olympia to meet with other university business officers and key legislators.
Libby Street
Dr. Street has spent many hours monitoring and collecting the responses to the numerous legislative requests. The level of email traffic indicates that requests are coming to the President's Office, as planned.
On Monday, 3/3 Presidential Speakers Series speaker Dr. Allan Johnson will be in the SUB Ballroom, 7:00 - 9:00 p.m.
Preparations for the Native American Week 5/27-30 are continuing.
A meeting to discuss the process for the university's acquisition of art and cultural artifacts, the existing policies, and what policies should be revised (e.g., defining the academic use of a gift vs. a gift intended for funding purposes) are all topics for the agenda.
Dr. Street is working with Mr. Corona and Mr. Vertrees on capital and space allocation planning on campus.
Dr. Street is researching how we might collect information for faculty and staff accomplishments. A document was distributed to the vice president's for comment some time ago. Please get your responses back to her as soon as possible.
III. Executive Reports
1. Provost/Senior Vice President for Academic Affairs - Dr. Soltz
There are several ongoing searches in Academic Affairs administration that are in various stages of completion. For those interested, interview schedules are on the web. Generally speaking, the candidate pools look good. Two more national searches are being initiated for the Director of the Douglas Honors College and the Dean of the Library.
Dr. Soltz called everyone's attention to the CWU Gear Up newsletter (see IV. - 1.). The Gear Up staff went to a national meeting for new grants in Phoenix and found that we are well ahead of the curve for installing new Gear Up programs at CWU. The program is off to a great start.
The follow up on Roy's discussion of brochures was very useful. The provost wants a standardized approach for departmental brochures. Not including lists of courses will help keep brochures more current.
He is working with the deans and the Faculty
Senate Budget Committee on performance based budgeting.
There is a continuing problem with thefts of computer projectors from classrooms. Two more units were stolen from the Language and Literature building over the weekend. It has cost $60,000 to replace stolen projectors this year. Black Hall, Lind Hall and Language and Literature have all been burglarized with a similar technique. Obviously this is a serious problem. Several of the Security Task Force recommendations to increase security in the buildings will be implemented with all possible speed to help reduce the risk for further break-ins.
1. Vice President for
Business & Financial Affairs - Mr. Corona
OFM has given approval
to move money in capital budget from the original allocation for
security cameras in parking lots. Funds will be redirected toward
security equipment in the Japanese Garden and address the heating
problems in Hebeler that affected both equipment and personnel.
SUB/Rec planning continues. A value engineering workshop session will be held soon to look for ways to keep the building within budget and still deliver needed programming.
There will be a public forum on 3/4 on relocation of power transmission lines. The task force will be coming back to the Cabinet with a recommendation on power line placement for the Cabinet's consideration on 2/28.
The Accounting Office has just finished the state auditor's compliance audit. There were no findings against the university. There were some exit items noted, but this is not unusual. Considering we are in the process of changing administrative computer systems, this is very good. The Accounting Office is also simultaneously changing the financial statement reporting to line up with new GASB standards and there are changes to NACUBO standards that we must comply with. This is a very complex adjustment to our accounting reports.
There was a meeting last week regarding new letterhead costs for departments, options for printing etc. There will be several grades of paper that can be used for different purposes (e.g., internal memos vs. external letters), which will help control costs.
3. Vice President for University Relations - Dr. Baker
Dr. Baker toured the Duplicating facility and met with the staff regarding the new university letterhead stationery.
The Foundation Board has announced that there will be a zero payout for some Foundation accounts due to the downturn in the investment markets. He and his staff are working hard to garner more scholarship funds. Gifts and pledges are at $2.9M; scholarships are at $2.1M against a goal of $1.6M. There are 1176 new donors to the university since last year. Dr. McIntyre inquired about a public phase to the scholarship fund raising activity. Dr. Baker responded that this was part of the plan being formed to increase scholarship funding overall.
Two additional candidates for the Senior Director of Development position will be on campus 2/20 and 2/24.
4. Vice President for Student Affairs & Enrollment Management - Dr. Tullos
Two representatives from the Yakama Nation are on campus today.
The Laramie Project planning group is having its final meeting next Monday, 2/24.
SAEM is working on the operating agreement with Edmonds Community College on the CWU-Lynnwood center.
SAEM staff are working on performance based budgeting and cost cutting scenarios.
5. President - Dr. McIntyre
Dr. McIntyre is working with Dr. Baker, Dr. Soltz, and Dean Armstrong on the possibility of having a student musical performance at Seattle's Rainer Club prior to the Beneroya Hall concert on 5/16 to showcase CWU's Music Program and meet with potential donors.
Heritage College President Kathleen Ross called Dr. McIntyre yesterday and spoke about planning for the CWU-Yakima center and potential cooperation between CWU and Heritage College. Talks will continue.
The Kamola Hall room sign up was reported on KIMA-TV last night.
The president reviewed a mock-up of the President's Report and shared the prototype with the PAC. Dr. Baker mentioned that this year's report will be released in fall quarter 2003.
IV. Information Items
1. CWU Gear Up (Gaining Early Awareness and Readiness for Undergraduate Programs) newsletter, winter 2003.
VI. Old Business (none)
Minutes
President's Cabinet
Wednesday, February 19, 2003
10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Libby Street, Charlotte Tullos, Paul Baker
I. Action Items
1. Approval of the Cabinet minutes from 1/29/03 and 2/5/03.
Motion to approve as presented by Dr. Soltz. Seconded by Dr. Tullos. No further discussion. Approved as presented.
II. Discussion Items
1. Memo from Bruce Porter regarding a question involving payment responsibility for legal services expenses incurred for licensing of intellectual property.
(Distributed 2/5/03.)
Dr. Street suggested that Mr. Porter be asked to suggest some language for a contract with departments on this issue. A policy needs to be put in place so that legal expenses are assessed properly to the originators of the trademarked product.
1. Memo from Governor Locke asking for recommendations for the 2003 Combined Fund Drive chair for CWU.
Dr. Tullos and VPSAEM will be the division in charge of designating the campaign chair for 2003.
3. Security Task Force recommendations.
Given the recent projector thefts in Lind Hall this past weekend, the Cabinet chose to discuss the Executive Summary of the Security Task Force regarding campus safety. Several recommendations were tagged for immediate implementation. Several others will be researched and discussed further for possible implementation. This will be further discussed on 2/28 with Chief Rittereiser.
III. Executive Reports
Dr. Dave Soltz - Provost/SVPAA
TThe format for the Trustees meeting at CWU-Steilacoom was reviewed.
Dr. Linda Beath will stand in for the provost next week 2/28.
The provost has drafted a departmental name change policy. However, this policy should be expanded to a university-wide unit name change policy. Dr. Street and Dr. Soltz will work on this.
Mr. Rich Corona - VPBFA
The power pole planning process was discussed.
Both Mr. Corona and Dr. Street reviewed the new charge to the Campus Site & Development Committee. Mr. Corona, Dr. Street, and Mr. Vertrees have been working on revising the committee's role and responsibilities. The new purpose of the committee will encompass campus master planning and space allocation. A new mechanism to handle space and use requests for campus buildings is included in the charge. The Cabinet agreed on the concepts presented and asked that refinements to the structure and process for the CSDC continue.
Dr. Charlotte Tullos - VPSAEM
The Tech Fee Committee meeting regarding allocations is tonight.
Dr. Paul Baker - VPUR
Dr. Baker has instituted a new policy to acknowledge every gift with a thank you letter and a receipt. Dr. Baker will put together a recommendation for the dollar level of the donation and the source of the corresponding thank you (e.g., donors of $1000 & up would receive a letter from the president).
Planning for the distribution of available Foundation scholarship dollars was discussed. The president asked for more data and a recommendation as to how to coordinate this process.
Dr. Libby Street - Executive Assistant
No report.
IV. Distribution Items (none)
V. Information Items (none)
VI. Old Business
1. Enterprise Information Systems update, as needed.
2. Debt-ratio policy - Mr. Corona & Mr. Antonich.
3. Equipment replacement policy - Dr. Soltz & Mr. Corona.
4. Charge-back accounting system (summary of state reg.'s and existing CWU system) - Mr. Corona.
5. Planning for Growth (classroom capacity).
6. Copying policy for campus.
Minutes approved
Jerilyn S. McIntyre, President
/bh
