President's Cabinet : August 6, 2003 Minutes

Jerilyn McIntyre, Dave Soltz, Charlotte Tullos, Libby Street, Paul Baker, Rich Corona

I. Action Items

1. Approval of Cabinet minutes from 7/9, 7/16, and 7/23.

Motion to approve as presented by Dr. Tullos. Seconded by Mr. Corona. No further discussion. Approved as presented.

2. Official University Centers names – Dr. Street.

The official names of the centers will be tied to the community where the center is located, e.g., CWU - Lynnwood. Motion to approve as presented by Dr. Soltz. Seconded by Dr. Street. No further discussion. Approved as presented. The marketing team will do an announcement.

II. Discussion Items

1. CWU Policies Manual, section 2-1.0 University Committees and Councils – for Cabinet review.

a. Creation of the Scholarships Advisory and Oversight Committee – Dr. Street.

b. Replacing the Athletics Committee with the Athletics Compliance Committee – Dr. Street.

Dr. Street met with the vice presidents’ administrative assistants on rewriting the CWU Policies Manual descriptions of committees for more consistency in the committee descriptions and responsibilities. Many of the changes presented are editorial in nature. However, the substantive changes (e.g., to structure, membership, etc.) were discussed with the Cabinet in more detail. Dr. Street recorded the Cabinet’s suggested changes and will make the appropriate edits.

A motion to forward to Dr. Street all of the Cabinet’s suggested changes to the policy language for various existing committees was made by Dr. Tullos. Seconded by Mr. Corona. No further discussion. Approved as amended.

Two new committees were discussed next. Motion to create the Scholarships Advisory and Oversight Committee by Dr. Soltz. Seconded by Mr. Corona. No further discussion. Approved as presented.

Section 2-1.5 covers the Athletics Committee. The new proposal was to eliminate the Athletic Committee and substitute it with the new Athletics Compliance Committee, which would have a revised membership and charge. Motion to approve as presented the dissolution of the Athletics Committee and creation of the new Athletics Compliance Committee by Mr. Corona. Seconded by Dr. Tullos. No further discussion. Approved as presented.

2. Peer Institutions – most current list of variables.

Mark Lundgren submitted the most recent list. A motion was made by Dr. Street to accept the current list with variables that were included in this version. Seconded by Dr. Tullos. No further discussion. Approved as presented.

The Cabinet discussed the timeline for periodic reviews of the peer institution list and chose to do the first periodic review in three years. After that time, the Cabinet may extend the review period to five years.

3. Email from Sydney Forrester, Counsel to the Washington House of Representatives, Office of Program Research, regarding performance contracts.

According to Dr. McIntyre, there has been some discussion of this proposal in the Council of Presidents. It was the feeling of the Cabinet that the vice presidents of financial affairs for all of the state universities should be the group involved in this discussion.

III. Executive Reports

Dr. Dave Soltz – Provost/SVPAA

The provost may be attending the AASCU conference in November.

The fall faculty meeting is being formulated, with a focus on transforming the university and the academic plan. There will be several breakout sessions after the main meeting, followed by an informal reception.

Mr. Rich Corona - VPBFA

Copies of the 2002 financial report were distributed. The CWU–Des Moines groundbreaking at Highline Community College will be next Monday, 8/11.

Mr. Corona is building up a professional development library for BFA. There are many leadership and professional development tools that he will have available to his staff. This BFA library will also be open to other CWU employees who may be interested.

A draft of the budget/operational policy recommendations was distributed. The Cabinet discussed these recommendations in detail. Mr. Corona will make the suggested edits and bring the document back to the Cabinet for review and comment.

Dr. Charlotte Tullos – VPSAEM

The SAEM staff retreat will be held on campus all day on 9/3. Enrollment numbers for fall continue to look positive. However, graduate enrollment is flat. Enrollment is closed, except for transfers.

A task force is being formed to look at potential uses for the old SUB and Hertz Hall once they are vacated. The SUB/Rec architects will be presenting final reports soon.

Dr. Paul Baker - VPUR

An alumni retreat was held on 8/1-2, at the Icicle Inn in Leavenworth. The retreat was very well done and professional. A survey of alumni attitudes was presented on. The Alumni Association has a new focus on fund raising.

The “Battle in Seattle” is coming together really well. Units across the campus are helping with the planning. The success of this event will be very dependent on the crowd generated by both CWU & WWU and mailings are going out to help encourage attendance.

Advertising for the Senior Director of Development position will begin this week.

The Pat O’Shaughnessy endowed professorship is now at $250K. The next step in the process will be handled by Mr. Corona who begin the process of applying for the matching funds from the state by 10/ 1.

Dr. Libby Street – Executive Assistant

The planning for the Kamola Hall grand opening and McConnell Auditorium grand reopening are both coming along well. The university calendaring project committee is reviewing potential computer systems to handle a university wide calendar.

IV. Information Items

1. The Daily Record editorial, “Central budget getting top heavy,” 7/29/03.

2. The President’s Diversity Council Annual Report 2003.

3. Naming nominations (forwarded to the Trustees at August meeting).

V. Old Business

• Regular report: Enterprise Information Systems update.
• Debt-ratio policy.
• Equipment replacement policy.
• Copying policy for campus.
• Overall management of computing support and resources on campus.
• Campus tree management plan.

_______________________________

Minutes approved.

Jerilyn S. McIntyre, President

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