Present: Jerilyn McIntyre, Dave Soltz, Keith Champagne, Paul Baker, Mark Anderson, Judy Miller, Roy Savoian, Dale Hubbard, Mark Lundgren, David Shorr, Shelly Johnson, Libby Street, Rich Corona, Daniel CannCasciato.
I. Action Items
1. Approval of the PAC minutes from 4/2/03.
Motion to approve as presented by Dr. Savoian. Seconded by Dr. Shorr. No further discussion. Approved as presented.
II. Distribution Items (to be acted on 5/7/03)
1. Revised CWU Naming Policy.
Dr. McIntyre summarized the edits to the document and the reasoning behind the changes. These were done with the purpose of streamlining the policy, revising the criteria for naming, and outlining the procedure for naming. Dr. Soltz recommended that an additional change be made to amend the definition of a substantial gift in section 2-2.24.4.1 to: "Substantial gift is defined as typically being 30% of the estimated cost," of a project to be named. Dr. Savoian seconded this recommendation, which was passed unanimously. The adjusted document will be brought back for a final vote at the next meeting, 5/7.
2. Draft Computer Recycling Procedure.
No questions. This will be brought back for a final vote at the next meeting, 5/7.
III. Discussion Item
1. Cultural archives project - Dr. Street.
The campus responses to the request for a list of items that should be cataloged and included in the cultural archive for CWU have been very few. Dr. Street asked that division heads remind their units to complete the survey as soon as possible. The project group recognizes that this is a very busy time, so the deadline for submission of responses will be extended.
IV. For the Good of the Order
Shelly Johnson
Hopefully the House budget will be out today.
David Shorr
At ADCO's last meeting the major issue worked on was revising the administrative structure of ADCO. A chair & chair-elect scenario, similar to the Faculty Senate, is the model.
Mark Lundgren
A draft budget driver should be out later today. Enrollment came in at 100 FTE over what was projected for spring quarter, with 8100 annual average FTE.
Dale Hubbard
Mr. Hubbard encouraged the administration to work with line-level employees on ideas for cost savings to the campus. For example, CWU could explore the possibility of applying to grant-funded progressive recycling programs that have been used at other universities.
Roy Savoian
Performance based budgeting with the academic departments continues. The pilot departments are helping to roll out plans for the next group. The goal is to complete preparations for the fall review process by the end of this quarter.
Judy Miller
Changes to two appointing and contracting authority resolutions were distributed. This is done annually to update title and name changes. If there are any further edits please send them to Ms. Miller.
The Board of Trustees policy making delegation resolution specifies the policies that the President's Advisory Council will be responsible for and the decisions the Trustees will retain for themselves. Ms. Miller asked that the PAC review the policy categories and report any edits to her.
The draft schedule of committee meetings for the May Trustees meeting was reviewed.
In 1967, Dr. Samuel R. Mohler, former CWU Professor of History, published a history of CWU entitled The First 75 Years: A History of Central Washington State College 1891-1966. Since that time, no further historical record of CWU has been written. Ms. Miller asked the group to consider various options as to how Dr. Mohler's work could be continued so that a seamless volume of our entire history to date could be produced. There are a number of possibilities as to how a reference volume like this could be utilized. Mr. Corona suggested that the cultural archives project and this history project could be combined into an overall look at CWU's history. Dr. Street and Ms. Miller will follow up.
Doug Ryder is working on the estimates for a 25-foot, illuminated flagpole to be constructed in the Flag Pavilion, which is located on the North side of campus across the street from the Psychology Building.
Mark Anderson
Three web developers have been hired and will begin work 5/1. Within approximately 2-3 months the first visible changes to the web site will be posted. Everyone involved is eager to get the web project underway.
Several legislators have confirmed they will be attending the CWU at Benaroya Hall event on 5/16. The campus publicity campaign for this event will begin next week.
Keith Champagne
The Diversity Council members send their thanks to Dr. McIntyre for her commitment to this process of diversity and inclusiveness on campus. Several important strides have been made. The Council received many positive responses to a survey sent out to the campus recently regarding the president and her diversity efforts. The president and the provost will be meeting with the Diversity Council on 5/2.
No Report
Barbara Hodges, Daniel CannCasciato
V. Executive Reports
1. Provost/Senior Vice President for Academic Affairs - Dr. Soltz
The program review process continues. Each department under review this coming fall will have the department chair and a program review coordinator designated as the leads on the process. This structure was well received in the departments.
The Salary Administration Board met yesterday with the Career Performance Equity Review Committee (CPERC). Salary information will come to provost on 5/16, with the goal of completing the distributions in June.
Today at Faculty Senate there will be a motion to approve the Bachelor of Applied Science degree in concept. A specific degree program will be developed later. The provost met with ADCO and discussed this new degree at the last meeting. Several of our community college partners are particularly enthusiastic about the possibilities for this degree.
Drs. Soltz and Beath will be attending the Northwest Academic Forum next week. Seven of the WICHE schools are included in this group. The group's main focus is interstate cooperation for higher education projects, web based degree programs, etc.
The open spaces mobile computer lab is up and running and is being used four days per week by the GEAR UP program. An open house for the campus and the community is planned so that everyone has an opportunity to see this amazing vehicle.
Update on Academic Affairs searches: Dr. Wayne Quirk has accepted the AVP Graduate Studies position and will be on campus between 9/1 and 9/15. Dr. Quirk comes to us from the Minnesota State University-Mankato, where he had been the Director of Research and Sponsored Programs. The last of the five candidates for AVP Undergraduate Studies is here this week. The pool was very strong. The committee doing the national search for the Director of the Douglas Honors College is beginning to review applications. The position description and announcement for the Dean of the Library has been approved and should advertised soon. There are also 6 to 8 searches for tenure track faculty in the works.
2. Vice President for Student Affairs & Enrollment Management - Mr. Champagne for Dr. Tullos
Spring enrollment looks very good. There are a number of diversity activities on campus this quarter. Please check the university calendar for details.
3. Vice President for Business & Financial Affairs - Mr. Corona
Everyone is invited to the "Big Fat Greek Dinner" tomorrow, 4/17, hosted by Dining Services.
The Presidential Address to the Classified Staff will be next Tuesday, 4/22. All staff are encouraged to attend either the morning session 10:30 - 12:00 or 2:30 - 4:00, in the Lombard Room. A sign language interpreter will be provided at the afternoon session only.
4. Vice President for University Relations - Dr. Baker
The Alumni Association is sponsoring a Yakima Valley wine tour, 4/27. About 300 alumni are signed up for the Mariners vs. Yankees game on 5/6. The tickets for the CWU Music Department's performance at Benaroya Hall on 5/16 will be available through the Music Dept. This coming football season, the CWU vs. WWU game will be played at Seahawks Stadium. The Athletics Advisory Board Golf Tournament & Fundraiser is scheduled for 7/10 at the Apple Tree Golf Course in Yakima.
5. Executive Assistant - Dr. Street
Dr. Geneva Gay will be giving a public address on 4/17 at 7:00 p.m. and a faculty workshop from 2:00 - 4:00 p.m. The preparations for May 27-30 Native American Week are coming together and a poster should be out soon.
6. President - Dr. McIntyre
Preparations for the Budget Advisory Council meeting on 4/24 have occupied most of Dr. McIntyre's time recently.
VI. Information Items
1. Reminder: All units should check the University Calendar prior to setting the date for any event. Some spring quarter events still are overlapping, particularly around the SOURCE banquet.
2. CNN article, "SARS Fears Prompt Some Study Abroad Students' Return."
VII. Old Business (none)
Minutes
President's Cabinet
Wednesday, April 16, 2003
10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Paul Baker, Rich Corona, Libby Street, Charlotte Tullos by phone
I. Action Item
1. Approval of the Cabinet minutes from 4/2 and 4/9/03.
Motion to approve as presented Dr. Baker. Seconded by Dr. Street. No further discussion. Approved as presented.
II. Discussion Items
1. Budget issues, with Shelly Johnson.
The president distributed an agenda for the budget discussion: legislative update, internal allocations, Budget Advisory Council presentation, president's budget decisions, performance indicators, and next steps.
The House budget was just released this morning. Ms. Johnson reviewed this new funding proposal. There will be more detailed information forthcoming. In comparison, it appears that the House budget proposal is significantly more favorable for CWU than the Senate's.
Despite the difficult economic circumstances facing Washington State and the nation, the president hopes that this time can be viewed as an opportunity to rethink CWU's direction and our way of doing things. Though the present is challenging, it can lead to a new vision for our future. The process of "reinventing ourselves" can be exciting and motivating to the campus community.
2. List of questions for the evaluation process letter - all vp's.
No changes made. The process will move forward.
3. Preparations for Fireside Chat, 4/28.
The provost will be unable to attend, however, the event will continue as scheduled.
4. Strategic planning budget documents on computer - an idea from Valdosta State University.
This is an interesting concept for tracking and centralizing budget planning. The president will ask Ms. Miller to pursue getting more information from her counterpart at Valdosta.
5. Ellensburg Chamber of Commerce, "Business After Hours," event proposed to be held on the CWU campus, Kamola Hall, Wed., July 16.
Holding this event on campus is a good opportunity for collaboration with the Ellensburg business community. Dr. McIntyre asked Dr. Baker to see to the arrangements.
III. Executive Reports
Dr. Dave Soltz - Provost/SVPAA
Budget discussions continue in Academic Affairs. Careful planning is important to hiring and other decisions across the university.
Mr. Keith Champagne for VPSAEM
No report.
Dr. Paul Baker - VPUR
Mr. Rich Talmo has been hired as the regional director of development. Mr. Talmo has been involved in development for a number of years at the executive level. This is a temporary contract position expected to last 6-8 months until the search for the Senior Director of Development is reopened. Mr. Talmo will concentrate on $25K and above donor prospects on the west coast.
The Foundation Board has agreed to a fund raising goal of $150K for this year; $100K for scholarships and $50K for unrestricted funds to supplement the loss of funds from the stock market downturn. The Board is also working on developing a high-profile speakers series. Several potential speakers have already been identified. Their goal is to schedule 3 or 4 speakers over the next year.
Two direct mail pieces will be going out soon for the Annual Senior Gift Pledge and a follow up to those donors who could not be reached with earlier efforts.
Mr. Rich Corona - VPBFA
Information Technology Services is proceeding with a study on PDA's to determine a campus standard for this new technology. Mr. Corona hopes to report back on the study group's findings in a month or so.
The timeline for the opening dates SUB/Rec project have been adjusted to January and April 2006 for the respective buildings. There are several factors involved in this decision, including design planning and financing, but the three-month delay should not have any material effects on the project.
Dr. Libby Street - Executive Assistant
University Calendar system is still not functioning at an optimum level. Possibilities were discussed as to how to manage this better operationally.
IV. Information Items
1. Article, "Overtime Rules Proposed by Labor Department Could Impact Colleges," from the American Council on Education.
2. Article, "A Call for Civility."
V. Old Business
1. Enterprise Information Systems update.
2. Debt-ratio policy - Mr. Corona & Mr. Antonich.
3. Equipment replacement policy - Dr. Soltz & Mr. Corona.
4. Charge-back accounting system (summary of state reg.'s and existing CWU system - Mr. Corona.
5. Planning for Growth (classroom capacity).
6. Copying policy for campus.
7. Overall management of computing support and resources on campus - Dr. Soltz & Mr. Corona.
Minutes approved
Jerilyn S. McIntyre, President
/bh
