Minutes

President’s Advisory Council

Wednesday, December 17, 2003

8:30 a.m. – Barge 412

Jerilyn McIntyre, Dave Soltz, Keith Champagne, Chenyang Li, Daniel CannCasciato, Roy Savoian for Liahna Armstrong, Wendy Rittereiser for Lynne Imamshah, Mark Anderson for Paul Baker, Shelly Johnson, Libby Street, Rich Corona, Charlotte Tullos

I. Action Items

1. 2005-06 quarterly calendar (Provost)

There was one substantive change, i.e., no classes will be held on the Wednesday before the Thanksgiving holiday 2004. This change is not permanent, but rather is done on a two-year trial basis. The Faculty Senate has gathered class attendance data for Monday, Tuesday, and Wednesday of that week for 2003 and plans to do the same on Monday and Tuesday Thanksgiving week in 2004. This data will be analyzed and a decision made whether to continue the practice.

Motion to approve by Dr. Street. Seconded by Mr. CannCasciato. No further discussion. Motion carried.

II. Discussion Item

1. Carmen Rahm on the ITS plan.

Mr. Rahm reviewed the current organizational structure of IT, the process of developing the strategic plan, what was learned about the current status of information technology at CWU, and the direction for information technology at CWU. The IT strategic plan has eight primary goals and also outlines proposed funding options. It’s very important that all components of campus IT are focused in the same direction, in order to better streamline functions and improve overall service.

In preparation for developing this plan, Mr. Rahm and his staff interviewed many departments and key stakeholders on campus to determine the current status of IT on campus. This information, combined with ideas on the future direction for IT, is what the strategic plan was then developed from. This document is used as a “map” to guide IT to its goals. The knowledge gained was then organized into eight main categories: customer service, communication, IT staff and workload, data and information access, classrooms and computer labs, infrastructure (voice, video, and data), desktop and client computing, integrated systems. Each of these categories was presented on in detail.

ITS has developed eight strategic goals and the accompanying operational goals to accomplish them. The funding opportunities for implementation of this plan were also reviewed. ITS is not asking for increased funding, rather they are exploring other options, including in-kind vendor support, grants, increased efficiency, and implementation of cost-saving technologies where appropriate.

The next steps for ITS include further dissemination of plan to the campus, execution of identified strategies, work with IT advisory committees to approve and prioritize work, and partner with other IT organizations on campus.

2. Summer 2003 (Provost)

This report is preliminary, with final formal report to be distributed next quarter. However, final revenue and expense figures have been received and summer session 2003 was tremendously successful. Student participation increased by 7.7% over summer 2002. Net revenues of $1,258,462 represent an increase of 67.2% over summer 2002. Net revenues have been distributed to academic units by established formulas. The increase in revenues is due in part to increase efficiencies, e.g.,

classrooms are nearer capacity and overall costs are not increasing. Summer session is an important source of revenue for the colleges and efforts to better promote and market the program will certainly continue.

II. For the Good of the Order

Keith Champagne

The Diversity Council is reflecting on their first two years as a committee and focusing on how to plan for the future with a new process to move beyond individual emotions and history. They are also setting up expectations to make the committee more goal-oriented and include the ability to measure the success of the Diversity Council.

Chenyang Li

Generally, fall quarter ended well for the departments. The chairs have turned in the second round of spring quarter schedule. Rich Corona will be attending the January ADCO meeting.

Daniel CannCasciato

The Faculty Senate Executive Committee meeting was filmed for one of the video clips for the next edition of Inside Central. Dr. Terry Martin’s CASE Washington Professor of the Year award will be one of the segments. Mr. CannCasciato agreed that the Faculty Development Day on 12/8 was very good. One of the more tangible results was the opportunity to work together with the general education committee, which will result in some good changes and improvements for students. The faculty turnout was around 140, which was very good.

Roy Savoian

Sixty-five faculty reappointment evaluations have been completed this quarter, which is an unusually large number. The provost is now reviewing the files. Considerable discussion among deans led to more consistency in the application and review process.

The deans have also been discussing the Academic Affairs strategic priorities for the next biennium. The top three priorities are: 1) Maintain quality of academic programs by increasing the number and proportion of tenure/tenure track faculty positions. More faculty are needed to maintain enrollment increases and goal of 10,000 by 2010; 2) Support teaching and scholarship by enhancing library serials and electronic database collections; 3) Support faculty in teaching and scholarship by allocating base funds for faculty startup, grant matching, new and replacement equipment, new technologies, and regular replacement of faculty workstations and computers in computer laboratories and classrooms.

Wendy Rittereiser

No report.

Shelly Johnson

The university budget was implemented last month, and Budget staff are now balancing other systems, offering training for new employees, and upgrading the position control database. Ms. Johnson spent the majority of two workdays with Chuck McIntyre last week on the university cost study. She is also sorting through statewide mandates, one of which involves how salaries are reported to OFM. She and Mr. Corona also attended a meeting in Seattle regarding the single capital request list. CWU will be submitting its own list, along with the single prioritized list for all four-year universities. Mr. Corona noted that the university’s business staffers are still trying to coordinate timelines within the six universities, because each institution’s Board of Trustees must approve the final list before it goes to OFM. The state universities are also considering submitting an omnibus request for minor works.

III. Executive Reports

1. Provost/Senior Vice President for Academic Affairs – Dr. Soltz

The provost is working on reviewing faculty reappointment evaluation files. Faculty Development Day may be renamed. A great deal of work was accomplished on the general education program during this four-hour session. Discussions also continued to define centers of excellence for the campus. Conversations will continue by threaded email and focus groups.

A statewide group within the Council of Presidents is looking at transfer and articulation issues, which includes preparation for majors, not just transfers. The excess credit bill is being discussed. Discussions regarding another bill call for the legislative work group to look and individual compacts with state and higher education institutions. They are working on a mutually usable template at this stage. The interim strategic master plan was approved by the HECB on Monday 12/15.

2. Vice President for Student Affairs & Enrollment Management – Dr. Tullos

The enrollment numbers look very good, about 400 up from the same time last year for winter quarter. The majority of the increase has been at the centers. Financial Aid gave out $2M more in loans this year than last year. Dr. Tullos is working with groups on campus that award tuition waivers. Parents Weekend is February 21, 2004.

3. Vice President for Business & Financial Affairs – Mr. Corona

Preparation for the classified staff collective bargaining process continues. The Union has posted 58 topics that they want to discuss on their web site. The target start date is February 2004. There will be a meeting with OFM in January for approval on CWU’s bargaining process. CWU managers may be applying to PERC for an election to consider collective bargaining.

Next year, all state agencies may be required to fund a percentage of employee COLAs from the corresponding agency’s general fund, rather than being 100% state funded. Mr. Corona will follow developments on this closely.

4. Vice President for University Relations – Mr. Anderson

Mr. Anderson announced that Ralph Phillips has accepted the position as the new senior director of development, beginning 1/16/04. The marketing group has met with the graphics unit on marketing efforts. The current campaign will include developing more direct responses to the question, “What’s Central to You?”

5. Executive Assistant – Dr. Street

Several events are coming up early in 2004: 1/13 Presidential Speaker Mrs. Mary Robinson, 1/15 actor Blair Underwood will be performing in honor of Martin Luther King Jr. Day, and on 1/26 and 2/9 CWU faculty will be doing two seminars on the many faces of globalization.

Dr. Street is heading up several continuing efforts to look at funding for short-term program development projects and an examination of the economic, cultural, and social impacts of CWU on the Kittitas Valley.

6. President – Dr. McIntyre

The Eastern Washington Consortium will be meeting on 12/19 to continue working on the Transitions to Success efforts.

Senator Patty Murray is in Ellensburg tomorrow 12/18 to attend an economic issues roundtable with local leaders, including Dr. McIntyre. The Governor’s budget should be announced tomorrow.

IV. Information Items

1. University Bulletin items – Mr. Anderson.

A summary of the 12/8 Faculty Development Day results. VPSAEM staff are presenting a workshop on handling sexual assault at NASPA.

V. Old Business

Minutes

President’s Cabinet

Wednesday, December 17, 2003

10:30 a.m. – Barge 412

Jerilyn McIntyre, Dave Soltz, Charlotte Tullos, Rich Corona, Libby Street, Mark Anderson for Paul Baker.

I. Action Items (none)

II. Discussion Items

1. Linda Beath & Libby Street on the required 5th year interim visit from NWCCU scheduled for 10/04. Preparation information, reporting requirements, time line and other essential information to ensure a quality accreditation report. PLEASE BRING YOUR COPY of the "Institutional Self-Study 1998-1999."

Dr. Beath distributed the new 2003 accreditation handbook and a packet of materials regarding the next steps for the accreditation process to the Cabinet. The Regular Interim Report for the Reaffirmation of Accreditation has two basic requirements Part A) institutional response to recommendations in the 1999 full scale visit; Part B) questions related to the institutional changes that have occurred since the 1999 visit. Dr. Beath presented on the two parts of this required report in detail and answered a number of related questions.

2. Next step in budget planning.

Mr. Corona and Dr. Street are working on this and will bring a proposal to the president at the earliest possible date.

3. Proposed Substance Use and Drug Testing Policy

The group discussed a number of aspects of the proposal. More information will come forward at a later date.

III. Distribution Items (none)

IV. Executive Reports

Dr. Dave Soltz – Provost/SVPAA

Dr. Soltz was gratified with the results of the 12/8 Faculty Development Day, particularly with the achievements of the general education committee. The group is going to work hard to keep up the momentum on defining centers of excellence, etc.

Recently, there have been some discussions related to the marketing campaign and standardizing departmental brochures to align with the graphics plan. The provost has earmarked some funding to help departments produce new brochures and has contributed funding to produce new graphics for the summer session marketing campaign.

Mr. Rich Corona – VPBFA

Mr. Corona had several suggestions on the Board of Trustees Action Plan (annual schedule) that he has passed on to Ms. Miller. He would like to move review and approval of university fees to February and March (back one meeting) and approval of financial reports and state auditor reports to February.

Mr. Corona asked the Cabinet to consider setting tuition for two years at a time, rather than one year. Other state universities do this and it may be more advantageous for planning.

New seating arrangements for large events are being created for Nicholson Pavilion. The safety committee will work with the appropriate units on campus, including SAEM.

The EIS report was distributed. The SAFARI project is on budget and on time.

Dr. Charlotte Tullos – VPSAEM

SAEM is very busy addressing 35 disciplinary cases.

Mr. Mark Anderson – for VPUR

Mr. Anderson responded to questions on the “Inside Central” video production. The president’s concerns about the photos on the CWU home page are being addressed. Greg Nichols will be speaking at the west side commencement 6:00 p.m. at Benaroya Hall.

Dr. Libby Street – Executive Assistant

After the 12/12 Cabinet retreat, Dr. Street reviewed discussion on priorities with the president. Dr. McIntyre requested that Dr. Street put together a document with funding priorities for on-going and short-term initiatives.

Dr. Jerilyn McIntyre - President

Dr. McIntyre recently attended a Council of Presidents meeting in Seattle on the National Collaborative for Post Secondary Education.

V. Information Items (none)

VI. Old Business

1. Regular report: Enterprise Information Systems update.

2. Debt-ratio policy.

3. Equipment replacement policy.

4. Copying policy for campus.

5. Overall management of computing support and resources on campus.

6. Campus tree management plan.

____________________________________

Minutes approved.

Jerilyn S. McIntyre, President

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