Minutes

President’s Advisory Council

Wednesday, December 3, 2003

8:30 a.m. – Barge 412

Jerilyn McIntyre, Linda Beath for Dave Soltz, Rich Corona, Liahna Armstrong, Daniel CannCasciato, Mark A. Michael, Chenyang Li, Paul Baker, Keith Champagne, Lynne Imamshah, Mark Anderson, Judy Miller, Charlotte Tullos, Michael Skiff

I. Action Items

1. Approval of the PAC minutes from 11/5/03 and 11/19/03.

Motion to approve as presented by Mr. Corona. Seconded by Ms. Imamshah. No further discussion. Approved as presented.

2. Proposal to add two members to the university Information Technology Committee.

This was brought forward at the request of the Academic Affairs Council to make the committee more representative. Motion to approve as presented by Dr. Armstrong. Seconded by Dr. Tullos. No further discussion. Motion carried.

3. Proposed changes to the CWU Educational Benefits Policy.

Motion to approve as presented by Dr. Tullos. Seconded by Dr. Baker. No further discussion. Motion carried. This will be taken to the Board of Trustees for approval on 12/5/03.

4. Approval of a change to the Academic Year Calendar.

Motion to approve as presented by Dr. Li. Seconded by Mr. CannCasciato. No further discussion. Motion carried.

II. Discussion Items

1. Tobacco Use Policy, with Steve Rittereiser.

Chief Rittereiser discussed the complexities involved in the enforcement of the proposed regulation, and the implications for law enforcement. When creating a new WAC, if there is an enforcement component in the policy, it should be tied to the current RCW that allows you to create a sanction for an infraction. Chief Rittereiser suggested that an education program for the campus community could be effective as well. The Wildcat Wellness staff and marketing group could be tasked with putting together a program to help the community to understand the custodial issues that use of chewing tobacco creates.

Ms. Miller added that another component of this issue is smokers who stand very near to entry doors on buildings. Smoke is drawn into buildings as doors open and close. The new policy will add a 20-foot non-smoking zone in front of the entry doors on campus buildings. Mr. Corona felt that designated smoking areas would need to be reviewed to ensure compliance with the final policy language.

There was an extensive discussion of the issues involved. The president asked Ms. Miller and Chief Rittereiser to continue to refine the language on this proposed policy and come back with a more focused draft at the next PAC. If that is adopted, the process will continue to have this policy formalized as a WAC.

III. For the Good of the Order

Mark A. Michael

Mr. Michael felt that the new “Inside Central” video was very good and he complimented Mr. Anderson and the media staff.

Next quarter the ASCWU-BOD will be using their web site to get more information out to the campus. BOD meetings will now be held every other week so that BOD can attend Faculty Senate meetings. On 1/16, the ASCWU will have an open house for the campus from 11:00 a.m. to 1:00 p.m. A new more condensed version of the Convergence is coming out soon.

Chenyang Li

Spring course scheduling forms are due to Registrar’s Office next week. The departments are working with dean’s offices on using PeopleSoft for course scheduling.

Judy Miller

The Board of Trustees agenda action plan for 2003-04 was distributed. Several items were suggested for addition, as well as making adjustments to the timing of items.

Mark Anderson

The planning group met to debrief on the McConnell, Smith, and Brooks naming events held in November. From this discussion, the group will be developing an event procedure to help standardize some aspects of naming celebrations and other campus wide events. The second segment of “Inside Central” was taped and is still being edited. The goal is to do five segments this year.

The marketing consortium has been looking into the campus signage issue. Members of the site and development committee will be coming to the marketing consortium meeting to work together on this. The goal is to build a phase-in plan to improve signage over the next few years. Directional and building identification signs need to be coordinated.

Mr. Anderson reviewed the task timeline for the marketing consortium for the last couple of years and the planning for the next few years to come. The group discussed many aspects of developing responses to the question that is posed by our current tagline, “What’s Central to You?” These answers will be the focus of the next phase of the marketing plan.

Daniel CannCasciato

The Faculty Senate is meeting today. The Salary Administration Board is meeting Friday, 12/5, and the salary plan should be implemented soon. Dr. Culjak will be presenting on the process and distribution of funds.

The Faculty Senate office has been gathering data on class attendance on 11/26, the Wednesday before the Thanksgiving Holiday. About 30% of the faculty have turned in their data to date. Class attendance that day varied from 53%-37%. A report will be completed when the remaining information has been submitted.

The distinguished professor nominations were due yesterday, 12/2, but a few are still trickling in. At the Senate today, the group will discuss the addition of a new category for advising and the expansion of the existing category for public service to include campus service.

Liahna Armstrong

The deans have just completed the very time consuming reappointment process for probationary tenure track faculty. Some code issues were also discussed in working toward sharpening and making consistent all personnel code issues.

The deans will meet in a mini-retreat on Sunday, 12/7 on prioritizing the goals for the operating budget. There are 10 goals at this time, which will need to be reduced.

All four colleges are engaged in program review with each college having 2 programs currently involved in the review process. This is moving along well.

All of the colleges have a number of faculty searches, 30 total searches among them. Faculty hires across colleges over the last few years have been very strong. This is very significant and it is making a difference in the energy level and professionalism of the faculty. The deans are working hard to increase the diversity of the faculty through these searches.

The deans are moving toward finalizing the summer school 2004 budget and making summer school offerings more creative in order to attract a different student population.

The colleges have been working together to make a combined effort on the 2006 visit from NCATE for teacher education. An on-line, integrated display of materials is the new standard for a review of this type. CWU is moving toward this format now so that we can limit campus visits and paper used.

Overall, the sense of esprit-de-corps in the colleges is very high right now.

No report

Keith Champagne, Lynne Imamshah, Michael Skiff

IV. Executive Reports

1. Provost/Senior Vice President for Academic Affairs – Dr. Beath

The Faculty Senate General Education committee has been working to organize the morning session for the Faculty Development Day. They have developed four goals for the session for faculty to reflect on the definition of centers of excellence and a template for what a center of excellence might look like using the general education program as a possible center. This provides the foundation for everything else that develops. At the end of the day the participants should have a better sense of what centers of excellence are, what they look like, and how to infuse the concept into the university. The general education committee has put a tremendous amount of work into developing this plan to help frame the conversation.

After the academic areas help define the standard for centers of excellence, the draft will come back to the Cabinet, which will then help shape what centers of excellence will look like for the non-academic units of the university.

2. Vice President for Student Affairs & Enrollment Management – Dr. Tullos

Students preregistered for winter quarter are at 450 above this time last year. Transfer and new freshmen orientations are happening this week and next. The RHA attended a regional conference recently and won several awards on their presentations. The summer bridge program group continues to meet and is putting together a pilot program for next September 2004 to bring in students for special sessions to help prepare for college level math and English. The SUB/REC process continues to progress and Dr. Tullos will be reporting on it at the Board of Trustees meeting this Friday, 12/5.

3. Vice President for Business & Financial Affairs – Mr. Corona

The transition to winter weather is increasing the challenge in keeping the campus grounds maintained. Next week some construction projects will be shutting down due to the cold. In addition, several projects near the residence halls will shut down to reduce the noise level and inconvenience to students studying for finals.

At the next President’s Advisory Council, Carmen Rahm will present on the ITS plan. Proposed changes to the computer labs schedule have already gone to the deans and the technology committee.

4. Vice President for University Relations – Dr. Baker

The search for the senior director of development should be filled by the next PAC meeting. The last two candidates are on campus this week and next. Music Department Chair, Peter Gries and the Development Office are working out the program for the grand opening of the music building in fall 2004.

5. Executive Assistant – Dr. Street

The Presidential Speaker for 2004 will be Mrs. Mary Robinson, former president of Ireland and U.N. Higher Commissioner for Human Rights on January 13, 2004. Dr. Street is following up with the New York Times on other potential speakers for the remainder of the academic year.

6. President – Dr. McIntyre

Last Friday, as Dr. McIntyre was departing for the AASCU meeting in San Diego, she happened upon the Western International Band Competition at SeaTac Hotel where the CWU wind ensemble was competing. She was able to attend their performance and enjoyed it very much.

At the AASCU annual conference, there were meetings on civic engagement, the American Democracy Project, and higher education related federal legislation.

V. Information Items

1. University Bulletin items – Mr. Anderson.

Dr. Tullos noted the new student honor societies that are being chartered on campus.

VI. Old Business

Minutes

President’s Cabinet

Wednesday, December 3, 2003

10:30 a.m. – Barge 412

Jerilyn McIntyre, Linda Beath for Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker.

I. Action Items

1. Approval of the Cabinet minutes from 11/5/03, 11/12/03, and 11/19/03.

Motion to approve as presented by Mr. Corona. Seconded by Dr. Tullos. No further discussion. Motion carried.

II. Discussion Items

1. CWU TV update, with David Kaufman.

There is now a new opportunity to determine how the university can best use channels 14 and 15. Dr. Street compiled a summary of points and this was used as a beginning for the discussion. These are publicly chartered channels governed by FCC guidelines for programming. Dr. Kaufman reviewed a number of programming issues and challenges in detail. The new television studios are almost finished which will increase the opportunity for producing in-house programming.

The budget for this proposal was also discussed, particularly the budget for production staff salaries. Dr. Kaufman would like to start with one channel, channel 15. Additional feeds that are available for subscription have been reviewed. The starting goal proposed is two hours of locally produced programming per day on a regular basis. The group is also looking at purchasing equipment for digitizing all of the videotape that the university currently has that needs to be archived, as well as to produce more efficient storage for new programming. These technologies have recently come down in price, which makes them accessible in the proposed budget.

The president would like to see a plan that outlines the intended purpose for the use of these channels that can then be vetted by the Cabinet. The final plan would then drive the creation of the management group for the stations. Dr. Baker suggested that a feasibility study may be useful so that other models could be examined in the development our own model. Dr. Kaufman was asked to bring a draft plan back to the Cabinet for review in January.

III. Executive Reports

Dr. Linda Beath – for Provost/SVPAA Soltz

No report.

Mr. Rich Corona – VPBFA

Mr. Corona distributed and discussed the agenda for the Board resource subcommittee meeting on Friday, 12/5 and the draft computer laboratory recommendations. Carmen Rahm will speak on the full ITS draft plan at our next meeting.

There is a proposal to change the level of reconciliation and documentation for the Purchasing Card, which would shift responsibility to the departments. There are advantages and disadvantages to this proposal. The internal auditor has reviewed and approved this proposal to maintain documentation in departments for pro-card reconciliation. The Cabinet agreed that Mr. Corona should move forward on this.

Mr. Corona reminded everyone that the mock Emergency Preparedness Exercise with the Cabinet and Steve Rittereiser is next week, 12/10.

The Dean Hall renovation is proposed as the top item for CWU’s addition to the supplemental budget request. Should Evans-Gardner make additional projects available, this would be in addition to the projects currently on our list for the session. Mr. Corona will work with Ann Anderson on this.

EIS report was distributed.

Dr. Charlotte Tullos – VPSAEM

Enrollment meeting with the deans will be rescheduled and enrollment numbers continue to be refined.

There are several logistical issues with the location proposed for this year’s west side commencement. Dr. Tullos suggested that a commencement budget be developed for 2005 and the Cabinet agreed.

SAEM is in the process of developing campus and community outreach programs dealing with drug and alcohol abuse.

Dr. Paul Baker – VPUR

Dr. Baker is working on booking commencement speakers for the west side and Ellensburg.

Three Foundation Board members and Dr. Baker will be attending Association of Governing Boards sessions on management of foundations with assets under $100M. This should be very helpful.

The final costs for the November library and theatre naming events (McConnell, Brooks, Smith) were summarized. This information will be incorporated into the development of a policy on naming celebrations and other events.

Construction Management is now at $208K for their endowed professorship. Catherine Scarlett and Bill Bender are doing a fantastic job in generating donations for this professorship.

A potential naming opportunity was discussed. This will be taken to the Development Priorities Committee for further review.

Several procedural concerns about the web site were discussed.

Dr. Jerilyn McIntyre - President

At the AASCU meeting regarding dealing with substance abuse joint efforts between campus and community were recommended. The vice presidents were asked to move ahead in working with mayor, city council, and other community leaders on this. The response to the letter to the editor on the Battle in Seattle articles was discussed.

IV. Information Items

V. Old Business

1. Regular report: Enterprise Information Systems update.

2. Debt-ratio policy.

3. Equipment replacement policy.

4. Copying policy for campus.

5. Overall management of computing support and resources on campus.

6. Campus tree management plan.

___________________________________

Minutes approved.

Jerilyn S. McIntyre, President

/bh