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rev. 02.23.15

The Undergraduate Student Handbook has been prepared as a reference tool for students pursuing degree programs in the Department of Music of Central Washington University. Information is included about the Department, its degree programs, major concentrations, student responsibilities and the Music Office procedures affecting student/office relationships.

Scholarships

The Department of Music has a number of financial scholarships ranging from $100.00 to $1,500.00 per year. These are available to both entering students and those currently enrolled at Central. Other scholarships are available through the University Financial Aid Office. All accepted students are automatically considered for academic scholarships based on the Admission Index (a combination of High School GPA and SAT/ACT scores), provided the application for admission to the university has been submitted before the published deadline. This scholarship is administered by the Admissions Office.

Admission to music degree programs

All entering students who plan to major or minor in music must demonstrate their performance ability by auditioning with a faculty member. Based on this audition, the Department of Music will determine the student's admissibility into a specific major or minor area.

Students who do not qualify for admission into the Department may be placed on departmental probation. Students who are admitted on probation have one quarter to take applied lessons at the 171 level to prove that they have the skill and determination to succeed as a music major. At the end of the quarter, probationary students will play a final examination in front of the applied faculty in their area. After reviewing the final examination results and the quarter’s academic records, it will be determined if students will continue in or be removed from the major. At the discretion of the area faculty, the probationary term can be extended to two quarters.

Audition dates for H.S. seniors planning to attend CWU the following year will be scheduled for fall and winter quarters and published on the department web site. However, other dates are available through prior scheduling. Information regarding audition dates, schedules, and repertoire requirements can also be obtained through the department web site.

Transfer Students

PLEASE NOTE:
In addition to general education courses, transfer students wanting to major in music at CWU should have completed two years of Music Theory (Written and Aural Skills), Two years of Applied lessons on a major instrument or voice, and also developed basic piano skills (if piano is not your major instrument). For the BA degree a student MUST satisfy the foreign language requirement--either two years in H.S. or one year of college-level foreign language

If you do not have any courses in these areas, then you will begin at the first year level as a music major at CWU, and it will take a minimum of four years to complete your music degree. (see Freshman Entrance Requirements)
If you have taken music courses and you want to receive credit for taking these courses, then you need to do the following:

Please note: Completing these courses does not guarantee admission to Central Washington University or the degree program.

TRANSFER CREDIT FOR THEORY

According to State policy, an earned AA degree from an accredited Washington State Community College automatically satisfies the General Education requirement for a Bachelor's degree.
In addition to general education classes:

We are happy to give transfer students credit for theory courses taken at other institutions. However, we need to be sure that your knowledge and skills are on a par with the students who have gone through our theory sequence.  If you are transferring any theory courses from another institution, you must take our in house diagnostic exam in music theory. This exam is given during the summer orientation for transfer students. (Times can be found on our Admissions Page) To learn more about what this exam covers see the links below.  Your registration for other music courses, including applied music (private lessons), will be in jeopardy if you do not take this exam.

• Theory review for transfer students
• Theory courses at CWU

TRANSFER CREDIT FOR APPLIED LESSONS

Your entrance audition will determine your level of applied study, in order to prepare appropriate literature and to demonstrate the appropriate technique on your instrument for this audition, please visit your major instrument’s applied standards page.  Transfer students wanting to enter into the 364 (junior) level of applied study must demonstrate a mastery of skills listed at the 264 (sophomore) level.  Please contact the appropriate applied instructor on your instrument for more information. Transfer students placement in 164, 264, or 364 will be determined by the area faculty.

Transfer student applied standards

TRANSFER CREDIT FOR PIANO SKILLS

We are happy to give transfer students credit for basic piano skills courses taken at other institutions. However, we need to be sure that your knowledge and skills are on a par with the students who have gone through our piano class sequence.  In order to receive credit for your basic piano skills, you will need to schedule an appointment to take the piano proficiency test with a piano faculty member, or you will need to complete our piano class sequence.  The following is a link to the piano proficiency test:

Piano proficiency test

TRANSFER CREDIT FOR ENSEMBLES

The CWU music department will accept transfer credits for ensembles from other institutions.  Once the transfer student arrives on campus the department policy requires that all music students participate in at least one large ensemble for each quarter a student is enrolled as a music major.

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Declaring a Major

When you are fully-accepted as a music major, the office will declare your major using the Major Declaration Form and this will reflect on your MyCWU account.  If you are accepted into a major in any quarter other than fall, you must fill out this Declaration Form at the time of your acceptance:

• Pick up the one-page Major/minor declaration form in the Music Office.
• Complete the form.
• The signature of the music advisor must be obtained before submitting the completed form to the office. The declaration forms required additional procedures for various degree programs:

Admission to the Composition/Theory major

Admission to this degree program requires a separate audition with the Composition faculty. This audition consists of a short interview (10 15 minutes) during which time the student's compositional experience, interests, and orientations are discussed. The student is additionally expected to bring a small portfolio of representative compositions to the interview for evaluation. A typical portfolio will contain at least 2 to 3 conventionally notated scores for different forces (e.g. solo instrument, small chamber ensembles, etc.) that demonstrate the student's current level of achievement. There are no requirements for the duration of such works, nor are there any stylistic limitations per se, beyond the expectation that the works be in a "serious" (i.e. non popular) idiom. Students are also welcome to bring recordings of their portfolio works to the audition interview, although works existing solely in recorded form are generally not encouraged. Normally freshman students will not be admitted to the composition program until the first two quarters of theory have been successfully completed and passed with a "B" or better. Until admission to this degree has been attained, freshman will be declared as BA Majors.

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General Requirements for all Music Majors

Piano Proficiency:

For students enrolled Fall 2011 or later:

In order to graduate from any music degree program, all music students are required to demonstrate a minimum level of piano proficiency. Students with piano skills can take the proficiency test, if they pass the proficiency test, then they will not be required to take the piano class sequence. These students will need to meet with their advisor to determine appropriate course substitutions for the required piano credits. All other music students must complete the piano class sequence (3 quarters) in order to complete the piano proficiency requirement. 

Only students who are demonstrating adequate progress toward acquiring the skills necessary to pass the piano proficiency will be allowed to progress through the piano class sequence. Students who are not progressing in the sequence will receive the grade of “U”, these students will not be allowed to continue in the sequence, and will have to repeat that piano class the next quarter. Students in piano 3 will take the piano proficiency jury at the end of the quarter. If they pass the piano proficiency jury, then they have completed the piano proficiency requirement and will receive the grade of “S” for piano 3. If they do not pass the piano proficiency jury, then they will receive the grade of “U” and must repeat piano 3 until they pass the proficiency jury and receive the grade of “S” for piano 3.

Policy for students enrolled before Fall 2011:

A Piano Proficiency exam must be passed by all music majors as a graduation requirement. For Music Education Majors, this exam is part of the department's endorsement for student teaching. Student teaching placement cannot be scheduled without this endorsement. For all other majors, the Piano Proficiency Exam is a graduation requirement, and graduation will not be granted if the Registrar's Office does not receive notification that the exam has been passed. Exam particulars are available in the Music Office. The exam is administered by the members of the piano faculty and is scheduled during the Final Exam week at the end of each quarter. A sign-up sheet for the exam will be posted during the last week of classes outside the piano faculty member's office. The Piano Proficiency exam is separate from the three-quarter Class Piano sequence (MUS 154A I, MUS 154A II, MUS 154A III). This sequence of courses prepares the student for the Piano Proficiency exam, but successfully completing this sequence does NOT release a student from the obligation to take the Piano Proficiency exam.

All students enrolled in first year theory (MUS 144) must be also be enrolled in the three-quarter Class Piano sequence (MUS 154A I, MUS 154A II, MUS 154A III). This requirement can be waived by demonstrating sufficient keyboard skills to a member of the piano faculty. Students should be aware that while a particular class may be waived upon demonstration of the appropriate skill, the credits are not waived. Taking an appropriate elective class and submitting a "Course Substitution" form will fulfill these credit requirements.

Major ensemble participation:

All music majors, including BM and BA degrees, must register for a major ensemble appropriate to their major performance area during each quarter of enrollment as a full time student. The ensembles designated as major ensembles are: Wind Ensemble, Symphonic Band, Marching Band, Choir, Chamber Choir and University Orchestra. Exceptions to this requirement are as follows:

• Piano majors may, with permission of the applied instructor and approval of the Department Chair, substitute up to 3 quarters of chamber music experience (MUS 217, 417) for major ensemble credit.
• Music Education majors are exempt from this requirement during the quarter of student teaching.
• Broad Area Music Education majors may enroll in a major ensemble outside their primary performing area to fulfill the secondary area ensemble requirements of that degree.
• Students who wish to petition for an exemption to this requirement must complete and submit to the department chair a "Large Ensemble Waiver" form, signed by the student's applied instructor, ensemble director and the music advisor.

Recital/Convocation attendance: 

Accreditation by the National Association of Schools of Music (NASM) requires that music departments ensure students hear live music as a part of their training.  Attendance at recitals, concerts, and Music Department Convocation fulfill that requirement.  In addition, Convocation promotes the department as an integrated community of students, faculty, and staff with announcements and sharing of information of broader interest.

Recital Attendance

• Beginning fall quarter 2011 all students majoring in music must attend an average of eight (8) recitals/concerts for each fall, winter, and spring.  After four years’ worth of recitals/concerts have been attended, the student will only be required to attend Convocations until they graduate (see below). Transfer students must maintain the prescribed average attendance for each year in residence until graduation or up to four years, after which Convocation attendance requirements will still apply.
• For BA Music, BM Composition, Performance majors: 4 years (12 quarters) = 96 recitals/concerts, and all convocations.
• For BM Music Education majors: (11 Quarters) = 88 recitals/concerts, and all convocations.
• In order to receive recital/concert credit the student must be an active listener and not involved in the performance in which they are receiving an attendance scan. Recitals/concerts lasting 45 minutes and longer will receive one scan for attendance credit. Recitals/Concerts after the Sunday before finals week will NOT receive scan credits; this includes all recitals during finals week.
   

Convocation Attendance

• Students must also attend all department Convocations.  If a Convocation is missed, students must make-up each absence by attending 3 additional recitals/concerts--no excused absences are permitted. These additional recitals/concerts are automatically added to the student’s graduation requirement.
• Students who have completed their required recital attendance and all music credits for their degree or certification may petition the department chair to be exempt from the Convocation attendance policy while they are completing their remaining non-music credits.  These petitions will be handled on a case-by-case basis.

Verification of Recital/Convocation Attendance:

• The Music Office will track attendance. Students, applied faculty and department advisors will be given regular attendance reports each quarter.   Students applying for graduation must complete these requirements before they will be allowed to graduate.
• Student's CWU Connection Card is what is used to verify attendance, so it must be brought to each event attended. The connection card will be scanned both at the beginning and end of convocations and at the end of recital performances (pleas note that there will be random recital performances throughout the year requiring both beginning and ending scans as well). If both scans are not received for these events, credit will not be given. For recitals, students will be allowed credit for one performance only if the connection card is not brought (That is one total for a student’s entire time here, NOT one per quarter). If a student is performing on a convocation, they are still responsible for obtaining both scans.

Applied music (private lessons):

Applied lessons are required in every music degree offered at CWU. Students accepted into the Music Education, Composition or BA degrees will register for 1-credit lessons, and those in the Performance degree will register for 2 credit lessons. As space allows, priority will be given to (in order):

1. Music majors who have not yet finished applied study degree requirements
2. Music majors with secondary instruments as indicated by degree requirements
3. Music majors who have completed their applied study degree requirements
4. Minors
5. Music majors with secondary instruments as not indicated by degree requirements
6. Non-majors

• All students will enroll in applied study as appropriate to their degree programs. A degree program assessment will occur at the end of the freshman year.  This is part of the “First Year Confirmation.”
• In the confirmation of degree program assessment, all faculty in that particular area (the areas are defined as piano, voice, strings, woodwinds, brass, and percussion) by majority vote will make decisions about students who qualify for the various degree programs. When there is only one full-time faculty who represents an area, an ensemble director will be asked to serve in the “confirmation” process. When there is an even number of jurors, the primary teacher’s vote will serve as a tiebreaker. Students will be confirmed in their degree programs when they pass to the 264 level.
• Performance majors must attempt to jury to 264, 364, and 464 after 3 quarters of study at 164, 264, and 364 respectively. Failing to advance, students will be placed on probation. Failure to advance following a quarter on probation will result in removal from the performance degree. This is part of the “Second Year Confirmation.”
• Music Education and Composition majors will be given up to 4 quarters at 164 (a 5th with probation) and 4 quarters at 264 (a 5th with probation) to compete the respective level changes. BA majors are required to advance to the 264 level, and like the other non-performance degrees, will be given up to 4 quarters at 164 and a 5th with probation. Failure to advance following a quarter on probation will result in removal from the respective degree. BA Majors must complete two quarters at the 364 level or two quarters of secondary lessons (171).
• The lengths of applied lessons are as follows: 25 minutes for 1 credit lessons and 50 minutes for 2 credit lessons. Professors and instructors may elect to teach longer periods of time for both 1 and 2 credit lessons. Students who are enrolled in applied study will receive additional instruction provided by studio class.
• As specified in the various degree programs, students will enroll for a half or full recital as a minimum requirement for graduation.
• An entering music major admitted on probation in the major applied area may study for one quarter at the 171 level. If the 164 level is not reached after one quarter (can be extended by one quarter), music major status will be denied.
• Student repertory forms must be completed and submitted to the applied instructor prior to the performance examination or jury examination each quarter. Forms may be obtained from the private applied instructor or in the Music Office. Jury examinations will be scheduled each quarter. Students performing a junior recital or a senior recital may be exempted from the jury examination at the end of the quarter in which the recital participation occurred. Performance majors will be expected to perform an extended jury exam at the conclusion of the 3rd quarter of study at the 264 level. Permission to continue as a performance major in upper division studies will be made at this time.
• It is critical that you meet your lesson at the scheduled time. Lessons are offered to develop your performance skills and musicality to the highest level appropriate to your particular musical concentration. In order to realize these objectives, regular, punctual attendance is a necessity.

Recital Requirements

• Students pursuing all degrees requiring applied study at the 364 level will be required to present a 1/2 (20-25 min.) recital. (See Student Recital Procedures below). The recital will be evaluated as Outstanding, Satisfactory or Unsatisfactory; recitals evaluated as Unsatisfactory will not fulfill this degree requirement.
• All bachelor of music performance majors must successfully complete six credits at the 464 level, present a joint or half recital at the 364 level, and a full (45-50 min.) recital at the 464 level.(See Student Recital Procedures below)

Music Theory

• Entering students must pass an online examination in Music Fundamentals with a score of 75% or better as a prerequisite to MUS 144 (1st year theory). Alternatively, students can pass an online course in Music Fundamentals with a grade of B or better. Both the exam and the course are available online. See the appropriate theory page for detailed instructions.
  • Fundamentals Exam
  • Fundamentals Course
• Transfer students who have taken theory courses at another institution will take our in-house theory diagnostic exam during the transfer orientation and will be placed in the appropriate level of the theory sequence.

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First Year Confirmation

All students, including transfer students, will be admitted as music majors with areas of specializations (performance, music ed., BA). The First-Year Confirmation will be used to validate the areas of specializations. The First-Year Confirmation occurs at the end of the first year of study in the department, normally at the time of the first advancement jury for performance majors.  The results of the student’s First Year Confirmation are a result of the review of the Music Advisor, Area Faculty, Private Instructor, and Music Office.

First-Year Confirmation of Major will review the following:

• Academic Progress (examining applicable progress in theory, ensembles, applied study, piano class, music ed., composition, as well as convocation and recital attendance; students must also earn 2.0 GPA or higher to be “confirmed”).
• Applied Progress (at the first jury advancement for performance majors, examining the potential for success in making it to the required applied level by the time the student is a senior).
• Music Education Potential (only for students who are pursuing a degree in music education). A member of the Music Education Committee will interview music education students during their first year of study.  Students must also maintain a “last 45-credits GPA” of 3.0 in order to continue in the education program.
• Progress in General Education sequence, at least one general education course must be taken and passed every quarter. 
• Potential for success in a Double Music Major.  Students who wish to combine Music Education and Performance, or Music Education and Composition, must meet all requirements of both majors at the First Year Confirmation.
• Students will be required to undergo the same confirmation process the end of their second year of study at CWU. If areas of concern remain at CWU this time, students will be advised to pursue another major in or out of the Music Department.

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​Second - Year Confirmation

All students, including transfer students, will be admitted as music majors with areas of specializations (performance, music ed., BA). The Second-Year Confirmation will be used to track the progress of the student in their areas) of specializations. The Second-Year Confirmation occurs at the end of the first year (of study in the department, normally at the time of the first advancement jury for performance majors. The results of the student’s First Year Confirmation are a result of the review of the Music Advisor, Area Faculty, Private Instructor, and Music Office.

Second-Year Confirmation of Major will review the following:

• Academic Progress (examining applicable progress in theory, ensembles, applied study, piano class, music ed., composition, as well as convocation and recital attendance; students must also earn 2.0 GPA or higher to be “confirmed”).
• Progress in General Education sequence, at least one general education course must be taken and passed every quarter. 
• Applied Progress (at the second jury advancement for performance majors, examining the potential for success in making it to the required applied level by the time the student is a senior).  By the Second Year Confirmation, music ed. majors should be in the middle of the 264 level applied sequence.
• Music Education Progress (only for students who are pursuing a degree in music education). A member of the Music Education Committee will interview music education students during their first year of study. Students must also maintain a “last 45-credits GPA” of 3.0 in order to continue in the education program.
• Progress in a Double Music Major.  Students were eligible at Second Year Confirmation to combine Music Education and Performance, or Music Education and Composition, must still meet all requirements of both majors.  Failure to meet both majors requirements and make significant progress in the degrees will be required to drop one of the majors.

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Credit Requirements for Baccalaureate Degree

• Of the 180 credits needed for the Baccalaureate degree, 52-60 credits are required in Basic and Breadth courses, 60-123 credits are required in music major areas and for those in the teacher education program, 48-58 credits are required in the professional education sequence (see Catalog for various education options).
• 60 upper division (300 or 400 level courses) credits are required for graduation. This is a university requirement.
• The Bachelor of Music in Music Education has three tracks, all of which lead to K-12 certification. All Bachelor of Music in Music Education majors require 52 credits in the Professional Education program.
  • Broad Area specialization requires 96-97 music credits and qualifies the student to teach choral, instrumental and general music.
  • Instrumental area specialization requires 91-92 music credits, and qualifies the student to teach instrumental and general music.
  • Choral area specialization requires 90-91 music credits and qualifies the student to teach choral music and general music.
• The Bachelor of Music in Performance requires 122-123 credits of music courses.
• The Bachelor of Music in Theory/Composition requires 127-128 credits of music courses. Of particular interest to transfer students is the fact that a sequence of four years of composition courses are required. This can lead to difficulty for transfer students, especially those transferring from Community College programs, which normally do not offer courses in Composition.
• The Bachelor of Arts Major in Music requires 71 credits of music courses.
• Music History courses at CWU are upper division, 300 level courses. No music history courses taken at Community Colleges are considered equivalent, since such institutions cannot offer upper division courses.

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Information for Music Education Majors

Teacher Preparation Program Admission Requirements:

In order to be at least conditionally admitted to the Teacher Preparation Program, candidates must complete items 1 - 9 below. To be fully admitted to the Teacher Preparation Program, candidates must successfully complete all items listed below.

Incomplete applications will not be accepted, therefore, will be returned to the candidate. In order for an application to be accepted by the Teacher Preparation Program, items 2, 3, 4, 6, and 7 listed below must be submitted together.

Admission Requirements are as follows:

1. A 3.0 grade point average for the last 45 graded quarter credits (the total may exceed 45 if an entire quarter is needed to achieve the minimum 45). Acceptance can be granted to individuals with a 2.8 GPA, with the provision those individuals meet the 3.0 GPA prior to enrolling in Block II courses and making application for student teaching and certification. If your GPA does not meet the required 2.8 for conditional admittance or 3.0 for full admittance, it is your responsibility to contact the CWU Certification Office, once you have completed additional course work, to have your GPA recalculated. Please give the CWU Certification Office enough notice so that your GPA can be recalculated in time for pre- registration as the recalculation of your GPA takes time.
2. Completed Application for Admission to Teacher Education.
3. Completed Character and Fitness Supplement.
4. Signed Fingerprinting/Certification Requirements form
   As of March 1, 2010, all applicants for the Teacher Preparation Program must have current WSP and FBI fingerprint clearance to be at least conditionally admitted to the program. Please call (509) 963-2662 to schedule an appointment to have your fingerprints scanned. Or, you may contact your local Educational Service District (ESD) to schedule an appointment. To view a list of the ESDs, please go to http://www.k12.wa.us/maps/ESDmap.aspx
5. Minimum score of 24 on each of two Recommendation Forms completed by certified teachers, employers, or professors (one must be from a certified teacher/professor at the grade school, middle school, high school, or college level). Forms cannot be completed by a relative.
6. Official or unofficial transcripts from each college/university attended, except CWU. These transcripts are independent of transcripts sent for university application purposes.
7. Proof of Purchase (copy of receipt or invoice) of the College LiveText.edu solutions software. Software can be purchased online from www.college.livetext.com or from the CWU Wildcat Shop. Once you share your assignment with your professor(s), it will be evaluated and assessed. When you share your assignment, your work will then be used in our accreditation process, which occurs once every seven years. The assignment is held in our exhibit room where the accreditation examiners will/may review it for accreditation purposes.
8. Successful completion of EFC 210, EFC 310, and PSY 314.
9. Pass all portions of the WEST-B examination
10. Complete one of the following:
    • Prerequisite Courses: ENG 101 and 102, and MATH 101, 153, 154, 164, 170, or 172 (NOTE: No grade lower than a C in major or minor, required English composition courses and foundation coursework, and no grade lower than a C- in basic and breadth coursework will be accepted for admittance to the program, student teaching, or certification.)
    • Bachelor's degree from an accredited institution
    • A direct transfer agreement Associates Degree.
11. Submission of the Dispositional Survey. Once you activate your LiveText account, you are automatically sent the Admissions Dispositional Survey. The survey is located in your Forms box which is under the Tools section of LiveText. Once you have completed the survey, click the submit button. The Teacher Certification Office verifies recent survey submissions every Friday. Please call (509) 963-2660 if you have any questions.

Student Teaching requirements

In order to receive an endorsement to student teach, the student must receive a satisfactory evaluation in all areas of music study. Before a student can apply for placement into student teaching, which takes place several months (see deadlines below) before the actual student teaching, all music education majors must pass the required piano proficiency examination and be in good standing with the music department's convocation/recital attendance requirement.

Deadlines for application for placement into student teaching: Ellensburg Campus - Fall Quarter (April 15), Winter Quarter (Oct. 15), Spring Quarter (Jan. 15), Summer Quarter (April 1) Student Teaching Requirements:

Prereq​uisites:
Admission to the Teacher Preparation Program, 3.0 GPA (cumulative or for the last 45 graded credits) and successful completion (grade of C or higher) of professional sequence, major and minor courses, and at least 75 percent of major and minor completed. Proof of purchase, $1M liability insurance, and submission of West-E scores or proof of registration for a date that will occur prior to the first day of the Student Teaching experience. All grades of Incomplete must be converted to C or higher prior to the beginning of the Student Teaching experience.

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User/Course Fees

The following fees are applicable to all students registered for course work in the Department of Music. All fees are to be paid in the Cashiers Office and receipts shown to office staff when necessary. No Refunds will be made after the campus deadline for withdrawal from classes with permission (see quarterly class schedule for dates each quarter). Following is the list of Music courses and required fees:

1. Applied Lessons MUS x64 and MUS x71 1/2 Hour Lessons, (1 credit) $85.00
2. Applied Lessons MUS x64 and MUS x71 1 Hour Lessons (2 credits or more) $170.00
3. The following courses assume use of the music computer lab. Use of this lab is covered by the mandatory full-time student technology fee of $25. Part-time students enrolled in any of these classes will be assessed this mandatory $25 fee. MUS 144, 145, 146, 244, 245, 246 Theory MUS 154A Class Piano MUS 120, 220, 320, 420 Composition MUS 347 Electronic Music
4. MUS 229, 429, Percussion Ensemble: $5.00 per quarter of enrollment
5. MUS 254 Class Brass, Woodwinds & String: $15.00 per quarter of enrollment
6. Recital Fee: $50. This fee pays for program printing, stage manager and recording costs and includes a CD of the recital. Recitals canceled less than one month before the scheduled recital date will result in a forfeit of the recital fee. 
7. Rescheduling Fee: $25.00. The first time a recital is rescheduled there is no charge. For every reschedule following the first this fee will be applied.
8. Locker Fee $5. Lockers may be checked out through the Hall Manager, room 146.
9. Vocal Jazz I Fee: A $40 fee each quarter for students enrolled in Vocal Jazz I. 

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Student recital Procedures

Sched​uling: 

Recitals are scheduled by first visiting the Music Office, to get a list of dates and times that are available for the recital. An Event Approval form is given to the student to take back to his or her applied instructor. Recital and recital date must be approved by the applied instructor (if a joint recital, both instructors must approve). After the instructor chooses a date and has signed the Event Approval form, the student returns the form to the office to complete the scheduling process. Students must be registered for applied music in the performance area during the quarter in which the recital is to be performed.

• Scheduling can ONLY be done with the Office Program Assistant, Marcie Brown. She is on duty daily, from 8:30 am until 2:30 pm. Do not ask other office personnel to implement scheduling requests.
• No recitals will be scheduled during the final examination week, beginning with the evening prior to the first day of Finals.
• Two dress rehearsals may be scheduled in the Recital Hall prior to performance date. Dress rehearsal times should be scheduled at the time the recital is scheduled in the Music Office.
• No recitals will be scheduled during the summer.

Recital fee: 

After the Event Approval form is completed and returned to the Music Office, the student completes a simple form which authorizes the Music Department to place a $50 fee upon the student's university account.

Programs:

Program information must be submitted to the office at least ten days before the recital date. This information should be emailed to music@cwu.edu. Programs will be typed and placed in the mailbox of faculty recitalist, sponsor or director within three days of its initial submission. Programs must be proofed and returned to the office at least five days before the recital date. Failure to adhere to these deadlines will result in no guarantee of program availability for distribution at the concert or recital. This procedure applies to student recitals, faculty recitals and ensemble concerts.

Posters:

Posters can be made on campus at The Wildcat Shop Custom Printing located in the SURC. Production and printing costs are the responsibility of the student. Posters must be approved by the Scheduling Office prior to posting. Posters deemed inappropriate will not be allowed to be posted in the department. Posters in a landscape layout, rather than portrait are preferred for display on the digital sign in the foyer.

Length: 

364 recitals (1/2 recitals) should last a minimum of 20-25 minutes, not to exceed ½ hour and can be combined with another 364 recital not to exceed 1 hour combined.

464 and 564 recitals should last a minimum of 45-50 minutes, not to exceed 1 hour.

Recital Cancelations:

If students reschedule or cancel a recital less than one month prior to the scheduled recital date, the recital fee will be forfeited.  If it is rescheduled, a new recital fee must be paid. The first time a recital is rescheduled there is no charge. For every reschedule following the first the rescheduling fee (see above) will be applied.

Receptions:

The student lounge, Rm. 140, or the Rotunda, is available for receptions following recitals if the student wishes to have one. Set-up/cleanup, supplies, refreshments, etc. are the responsibility of the student. Additional cleaning fees that have been charged to the department, due to not properly cleaning up after a recital reception will be charged to the student(s) who had scheduled the recital reception.

Recording of recital:

• All concerts and recitals are recorded and CDs made. Students giving a recital are provided one CD, which is included in their $50 recital fee.
• Students who perform in an ensemble concert or another student’s recital may order one CD at a cost of $5 for a single CD or $10 for a two-disc set. To order CDs, please visit the Music Office and complete a recording request form, which will authorize the department to charge your student account for the CD cost, and identify the performance you wish. Please note, you must be a current CWU student. No phone or e-mail orders will be accepted.
• State and University policy prohibits us from selling CD’s to anyone who did not perform in the concert for which the CD is being requested.

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Use of Central Recording Room Equipmen

tMusic Majors may request the use of department equipment to make audio, and or video, recordings in the Performance or Ensemble Rehearsal rooms. There are two methods for doing so.

1.  Use of the Central Recording Room equipment requires the use of a recording tech. The following conditions apply:

• Recording must be for an academic purpose and approval must be received from student's primary lesson teacher. A form for this approval is available from the Music Office. Academic purpose includes, but is not limited to: Graduate or Doctoral applications, festival or institutional adjudication that may lead to academic honors, scholarship, or award.
• Requests must be submitted to the Music Office 14 days prior to requested recording date. Requests within 14 days may not be considered. Schedule changes, other than cancellation, will not be permitted within this 14 day period.
• Recordings, which use Central Recording Room equipment, must utilize a paid recording technician who is scheduled by the electronic media producer.
• All scheduling will be done through the front office, in cooperation with the hall manager, in order to coordinate a time for both available space and recording personnel.
• The standard fee for student recording is $50 per hour (1 hour minimum), which will include all setup and processing time.
• Multi track recording is available, at an increased rate, but must be quoted by, and discussed with, the electronic media producer at least four weeks in advance.
• Video recordings may be requested at a rate of $50.00 per hour, plus materials, processing, editing and transfer time.
• It is not permissible for another student who has not been scheduled to step in and use any remaining recording time scheduled.

2.   Portable recording devices are available for student use without charge. Learning how to use this equipment is the responsibility of the user, but is quite simple. Students may schedule time with the program assistant in the front office.     

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Classroom and Rehearsal Room Usage

Classrooms may be used for practice or rehearsal whenever the building is open and they are not being used for scheduled classes. Exceptions are as follows: a) the piano lab may not be checked out by students; b) use of the jazz room requires prior approval from the head of the jazz program.

Reservation requests may be made through the Music Office before 3:00 PM, Monday through Friday. All requests must be made in person, no phone calls. If a group of students (excluding sectionals) wants to reserve a room on a regular basis throughout the quarter, written permission must be obtained by an instructor. For this purpose, a form for reserving classrooms can be obtained at the office front desk. Use of rooms by non-music students must be approved by the department chair.

Rooms may also be checked out on a first-come first-serve basis. To do this, you will need to check with the building monitor on duty for the evening. They may not be used for practice or rehearsal during department-sponsored recitals or concerts.

Use of these classrooms for rehearsal requires observation of the following protocol:

• The student must check in with the building monitor on duty. The condition of the room will be checked.
• Temporarily you will surrender your student ID to the on duty monitor.
• The room must be left in the condition it was entered. If things are moved to accommodate the rehearsal, they must be put back in their proper place.
• The student must checkout with the building monitor on duty. The condition of the room will be checked. When approved, student ID will be returned.

If any of the above three steps are omitted or the room is left in messy condition, a warning will be given for the first infraction (through the student's advisor or private instructor). The second time a student omits one of the above three steps, the privilege of the use of the room will be taken away for the rest of the quarter.

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CWU Instrument Use Policy

The Central Washington University Department of Music maintains an inventory of instruments for students to use for classes and ensembles. These instruments may be checked out at no charge. However, the student is responsible for the instrument according the terms and conditions specified on the check-out form, which includes, but is not limited to the following summarized items:

• You agree that this musical instrument is on loan to you for use ONLY in Department of Music classes, ensembles and activities and is not to be loaned to others under any circumstance.
• You assume full responsibility to handle, maintain and keep secure the instrument and it’s accessories.
• You agree to be financially responsible for any repair, or replacement, resulting from any damage done or loss of the University property described in the checkout agreement during the term of the agreement. In addition, in the case of loss, theft or damage beyond repair, you agree to be liable for the replacement value of the item, listed, and made part of the agreement.
• You agree to clean and return the instrument and accessories by the due date specified. You further agree that if you do not return the instrument by the specified due date a charge equal to the replacement value of the instrument and accessories may be added to my account.
• A non-refundable late fee of $25.00 will be assessed for all late instrument returns.

To checkout instruments, go to the hall manager office; providethem with your student ID, and information along with your requested type of instrument. An agreement will be prepared for you to sign after agreeing to abide by the checkout agreement terms and conditions. Upon receipt you should confirm the instrument’s condition, and included accessories, are consistent with the description contained on the agreement. If any inconsistencies exist, notify the hall manager immediately. Included on the agreement, sent via email, is a due date for the instruments return. Please be sure to return the instrument by this due date. In fact, it’s a good idea to return the instrument as soon as you no longer are in need of it. This frees it up for use by other students who may be waiting for it.

To return the instrument you must physically bring it back to the hall manager’s office for inspection and check in. Please note it is your responsibility to return the instrument thoroughly cleaned. A good rule of thumb is to return the instrument in the condition you would like to check it out in. Upon confirmation that the instrument has been cleaned and no damage, other than typical wear and tear, has occurred, you will receive another document, via email, confirming return receipt of the instrument by the hall manager. 

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Other Information and Policies

Assignment of Lockers

All lockers are assigned in the Hall Manager's Office, room 146. The student completes a simple form, which allows the Music Department to charge the student's account a rental fee of $5 for the academic year. The fee covers the use of a department locker and lock for that time period. After finals week of Spring quarter, or at such time that you no longer need it, the locker must be emptied. Leave the cleaned out locker locked and notify the hall manager you are finished using it. Students who wish to retain a locker for the summer may do so if the student is enrolled in summer courses and will actively be using the locker over the summer. Summer locker use must be arranged with the Hall Manager before the last day of finals week Spring quarter.

The Music department is not responsible for lost or stolen items stored in lockers, or left in building. Make sure valuables (particularly instruments) are insured. Most homeowner and renter insurance covers personal items away from home, but double check with your insurance agent.

Practice Rooms

Food and drink are NOT PERMITTED in the practice rooms. Do not place anything on top of the pianos as this can leave marks. Reserving rooms by leaving belongings in the room is not permitted. Belongings left unattended for more than 10 minutes may be moved to a corner and the occupancy of the room surrendered. All practice rooms are left unlocked for use when building is open, except for the percussion practice rooms and those reserved for studying the piano. For permission to get keys for these rooms see appropriate instructor.

Music Stands

Music stands located in the concert and recital halls must remain in the concert and recital hall. Music stands are available in each practice room. If you have a scheduled rehearsal in a classroom, and there are not enough stands in the room, you may borrow one from an adjacent class or practice room. All borrowed stands must be returned to their original location immediately after the rehearsal.

All of the music stands in the music building that belong to the Department of Music are, under no circumstances, to be used or any function outside the building without the prior permission of the hall manager who will "check out" stands as needed.

Work-Study Program and Student Employment

Jobs may be available in the Department of Music for music students who qualify for either the Work-Study Program or Regular Student Employment. Students interested in a job in the Department of Music should apply in the Music Office for any available openings.

Students demonstrating financial need and requiring a job to help pay for college expenses are potentially eligible for employment in the Work-Study Program. Jobs are available both on and off campus. Qualifying students may work 19 hours per week. Contact the Financial Aid Office for complete information. Students who do not qualify for work-study, but still need assistance meeting college expenses, may qualify for Regular Student Employment.

If unable to find a position in the Music Department students needing to work should look into the following job possibilities:

• Dining Services: Hires more than 300 students each month.
• Auxiliary Services: Hires 40 students each year.
• Other large employing areas are: Library, Academic Skills Center, Computer Services, Physical Plant (custodial and maintenance work), University Bookstore, Conference Center, and the P.E. and Education Departments.
• Student Employment Office: Has lists of both on and off campus jobs.

Office Equipment Usage

• Students are not permitted to utilize any of the office machines for their own private use.
• Other than student employees on duty, students are not permitted to use the computers in the Music Office. In addition to the computers in the music building lab (room 213), computers are available on campus for student use in the Library, Shaw Smyser and Black Hall. Copy and Fax machines are available in the SURC, Bookstore and the Library. The computer station/keyboards in Music 213 are to be used for practice and study only. Excessive use of the computers for personal email and net surfing will result in forfeit of the room use.

Posters and Sign Postings

• Policy regarding signs, notices, etc. states in part: "Taping signs or other displays to walls, doors...causes damage and is, therefore, prohibited."
• Posters, notices and miscellaneous items are not to be taped to wall and/or glass entrance door surfaces.
• Postings are to be limited to existing bulletin boards. Ensemble and Club posting boards are located in the hallway across from the Ensemble Rehearsal rooms. Open posting boards are located in the Student Lounge, room 140.
• All Postings must be approved by the Music Office.  Turn in to the Program Assistant for approval.
• The Scheduling Center in SURC 146 must approve all posters and signs with a stamp that can be obtained in that office prior to posting anywhere on Campus.
• To post notices for items for sale, to buy, to rent, etc.:
  • These notices must have the date of posting (obtained from the Music Office) on top of notice. Without this date, the notice will be removed.
  • Post on bulletin board outside the Music Office. There is a special area for such things.
  • These notices will remain on the bulletin board for one month.
  • These notices may be posted on the CWU Intranet.

Student Information Service

The Music Office posts information regarding summer workshops, music camps and festivals on the Summer Opportunities board located across from the first floor practice rooms. Information regarding Graduate School opportunities may be found on the bulletin board located on the second floor next to room 210. Scholarship and employment opportunities are posted on the bulletin board located across from the Music Office, next to the recital hall side entrance. To research additional scholarship opportunities visit the CWU Scholarship office web site at: http://www.cwu.edu/scholarships/. For student employment postings, visit the Student Employment web site at: http://www.cwu.edu/student-employment/.

The Music Office has copies of often-used forms, such as Add/Drop, Course Substitution, Piano Proficiency Exam, etc. available for student use. They are located on the front desk counter or can be requested from office staff.

The Music Office has copies of Advising/Checkout forms for each degree. These may be requested from office staff.

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Health, Safety, and Emergency Policies

University policies for Ethics, Health and Safety, and Compliance can be found at the Office Of The President's web site along with all relevant University policies and procedures. Policies and procedures for emergency preparedness, along with important information about CWU's Emergency Notification System, can be found in the Campus Police portion of the University web site. (the following links will open in a new window or a new tab)

• Musicians Hearing & Musculoskeletal Health
• Ethics, Health and Safety, and Compliance policies
• CWU Policies Manual
• Emergency Management
• CWU Emergency Notification System (ENS)

Student Organizations

Organizations available for student membership in the Department of Music and respective Faculty to contact are:

• NAfME - Professor Mark Lane, Room 112
• ACDA - Dr. Gary Weidenaar, Room 122
• JEN, Jazz Education Network - Professor, Chris Bruya, Room 110
• ASTA - Carrie Rehkopf, Room 115
• Piano Club - Dr. John Pickett, Room 119
• CWUHE - Horn Club, Dr. Jeff Snedeker, Room 210
• Trumpet Club - Professor John Harbaugh, Room 219
• Trombone Club - Dr. John Neurohr, Room 216
• SNATS, Student National Association for Music Education, Dr. Melissa Schiel, Room 126
• Music LLC - Living Learning Community, Professor Mark Goodenberger Room 167,
  Ms. Sara Carroll, Room 103

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